This vision document discusses the problem, capabilities, and benefits of the New Access project for young mental health patients. It also includes references.
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Running head: VISION DOCUMENT Vision Document of New Access Name of the Student Name of the University Author’s Note:
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2 VISION DOCUMENT Vision Document Problem New Access is a new project that is being decided to be launched for young mental health patients. The age group that is to be considered in this particular project is between 17 and 25. Recently they have thought of expanding to this age group to 12. Headspace is a significant organization that has decided to try this particular new system of New Access in their organization (Rainer et al., 2013). New Access helps to store the patients’ information as soon as it is being heard in the first go. The problem statement of this particular case study is as follows: i) New Access will be storing young mental patient’s case history in the first time they are being mentioned by the patients. ii) The young mental patients often find it extremely difficult to share their issues due to the lack of mental stability. As a result the respective health care professionals are unable to understand their conditions and treatment is majorly delayed (Hirschheim, Heinzl & Dibbern, 2013). iii) There is a constant requirement of manual data entry in the system and the data is required to be updated periodically so that the health care professionals can note the point that to which extent treatment is done and what next step is required to be taken. iv) Due to manual data entry, often data gets lost and it becomes extremely time consuming to maintain the traditional file management system. v) There is no scope for maintenance of case notes and up gradation of real time data entry. New Access, on the other hand provides real time data storage and hence is expected to remove the issues faced in Headspace.
3 VISION DOCUMENT Capabilities New Access is a new project that is responsible for storing confidential data about the young mental patients, who do not have the chance or mental condition to repeat their stories again and again. There are few important and significant capabilities that are extremely vital for the project (Pearlson, Saunders & Galletta, 2016). The main purpose of this project of New Access system is that it would be quite helpful for the young mental patients aged between 17 and 25, who have a chance of emotional breakdown and do not want to share their stories repeatedly. This is majorly because of the fact health related decisions and professional advices can be easily provided after updating the information or data of those mental patients. With the use of this particular project system of New Access, the young patients will not be disturbed under any circumstance and hence they will be able to communicate with the health care professionals of Headspace efficiently and effectively. The major capabilities of this project system are as follows: i)Stores Patients’ Information: The first as well as the most significant capability of this New Access project is that it would be storing patients’ information effectively. Since the mental patients often remain disturbed for the mental misbalance, they cannot share the issues or irritations with their doctors and nurses (Petter, DeLone & McLean, 2013). Due to this specific reason, the health care professionals are unable to understand the issues faced by these young people and their treatment process is affected. However, with the implementation of New Access project, this particular issue would be resolved. As this system can easily store the story shared in the first go, the mental patients will not be disturbed at any cost. Moreover, the patients’ data will be updated periodically. ii)User Friendly Project: Another significant and vital capability of the New Access project is that it would be extremely user friendly and can be easily and promptly used by all the health care professionals without much complexities. This is mainly because of the fact
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4 VISION DOCUMENT that this project does not require high level knowledge of ICT (Hirschheim, Heinzl & Dibbern, 2013). Due to this specific capability, it can be used by all health care professionals. iii)Cost Effective: Being cost effective is the next significant and important capability of this project.The cost effectiveness of the system is required for Headspace as it will not incur huge costs. iv)Time Effective: New Access project would even be saving time in a better manner.Duetothistimeeffectiveness,thehealthcareprofessionalsofHeadspace organization will not be facing nay issue during treatment of their patients. Benefits As the health care professionals like doctors and nurses are unable to store the data of these mental patients in one distinct location, the organization of Headspace has decided to implement the project system of New Access that can easily store these types of confidential data without much complexity or issue. It is expected to improvise the quality of the health care as well as medical treatment (Whittington, 2014). The main benefits of this project are as follows: i)Provides Accuracy: The data that it would be provided by the New Access project would be extremely accurate and it is considered as one of the significant measures that are undertaken for checking the efficiency of this system. Moreover, the data provided are reliable. ii)Easy Data Updates: New Access system would be updating the data easily and efficientlywithoutanytypeofcomplexity(Stair&Reynolds,2013).Thishelpsin eradication of manual data entry and hence redundant data is removed efficiently.
5 VISION DOCUMENT iii)Simpler Implementation: Another significant benefit of this New Access system is that it could be easily implementation without incurring much complexities and could even be utilized by all professionals.
6 VISION DOCUMENT References Hirschheim, R., Heinzl, A., & Dibbern, J. (Eds.). (2013).Information Systems Outsourcing: enduringthemes,emergentpatternsandfuturedirections.SpringerScience& Business Media. Pearlson, K. E., Saunders, C. S., & Galletta, D. F. (2016).Managing and using information systems, binder ready version: a strategic approach. John Wiley & Sons. Petter, S., DeLone, W., & McLean, E. R. (2013). Information systems success: The quest for the independent variables.Journal of Management Information Systems,29(4), 7-62. Rainer, R. K., Cegielski, C. G., Splettstoesser-Hogeterp, I., & Sanchez-Rodriguez, C. (2013).Introduction to information systems. John Wiley & Sons. Stair, R., & Reynolds, G. (2013).Principles of information systems. Cengage Learning. Whittington,R.(2014).Informationsystemsstrategyandstrategy-as-practice:ajoint agenda.The Journal of Strategic Information Systems,23(1), 87-91.