Project Charter for SAP and CRP implementation in Yes Chemist Pty Ltd

This project charter outlines the implementation of SAP and CRP in Yes Chemist Pty Ltd. It includes the project summary, requirements, deliverables, milestones, schedule, costs, and associated quality attributes.

VUIS CONSULTING PTY LTD.
PROJECT CHARTER
Project name: SAP and CRP implementation in Yes Chemist Pty Ltd
(H/O South Melbourne, Victoria)
Projected start date: 3rd August
Projected end date: 18th August
Project Manager: <Please fill>
Purpose of the project charter
Project charter is referred to as a document which is officially used to commence any
project. Project charter is implemented regardless of type, size of the projects and it formally
authorizes the project existence by providing a source reference for future exploration. It is
used to govern any project from the starting till completion. The project charter defines the
scope, time, cost, resources, stakeholders and milestones that are needed to be followed by
a project manager to accomplish any project. It is also recognized as a statement of work. In
order to implement this project within assigned time and budget this project charter is being
prepared.
Project summary
Yes chemist is referred to as a group of independent pharmacies that follows shared values
with common business philosophy. The company has many stores and each of them offers
health and beauty needs to their consumers along with pharmaceutical operations. The
company owners have identified different functional and operational risks. In order to
mitigate those risks, the company has decided to replace their existing accounting, inventory
management and HR system with SAP S/4HANA. Apart from that, the company has also
decided to hire professional procurement, finance, and HR analytics to increase business
efficiency with enhanced commercial revenue and global competitive advantages. In addition
to that, the company has also decided to implement Customer Relationship Management
system to strengthen the sales, services and marketing activities of Yes Chemist. In order to
implement the above mentioned system and functional activities Victoria University
Information Systems Consulting Company is contracted. It is determined that, the operations
will be successfully implemented within 6 months with a fixed cost of $150,000.
Project Requirements
The SAP S/4HANA and CRM system are implemented to increase the overall business
efficiency of Yes chemist. The issues of additional time consumptions, cost consumptions
and lack of security will be reduced. With successful completion of each SDLC project life
cycle phase review is required. Considering the invoice the SAP S/4HANA and CRM system
should be implemented by VUISC for Yes Chemist.
The following template is for educational purposes only.

Major Deliverables/Milestones
Key deliverables
 To implement SAP S/4HANA to make the business of Yes chemist all in one solution
 To develop a comprehensive project planning (or project schedule)
 To resolve the operational and functional challenges continuously facing by the
company
 To Implement CRM system to establish a secured relationship between the
consumers and service providers
List of four project deliverables
1. Submission of initial project draft
2. Completion of details project planning
3. Completion of project design and development phase
4. Completion of project testing
5. Completion of project closure with submission of the final project draft
Better solutions containing more eight activities:
1. Development of a technical solution for the company
2. Developing project scope statement/ Statement of Work (sow)
3. Replacement of the existing HR, inventory and accounting system with SAP
S/4HANA
4. Expanding the server room for head office
5. Estimating budget for SAP S/4HANA
6. Hiring finance, HR, procurement analytics modules
7. Implementing SAP CRM solution
8. Estimating budget for SAP CRM
Brief schedule
The project schedule and the detail cost is elaborated in the below section. The cost and
time distribution is done based on the complexity of each activity. The net cost assigned for
the project is $150,000 and time assigned for the project is 180 days.
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Task Name Cost
Schedule development for SAP, CRM SAP implementation project $150,000.00
Project initiation phase $43,400.00
Identification of potential risks associated to the company $3,120.00
Development of a technical solution for the company $10,920.00
Analyzing the current company scenario $15,600.00
Identification, gathering and analyzing resources $10,400.00
Developing project scope statement/ Statement of Work (sow) $3,360.00
Milestone 1: Submission of SOW $0.00
Project SCR $68,120.00
Planning to replace the existing HR, inventory and accounting system with
SAP S/4HANA $3,680.00
Access the SAP best practices $29,400.00
Utilization of scope items $4,200.00
Activating the SAP prcatices $4,560.00
Importing reference content $3,800.00
Creating customer solution $5,320.00
Activating Customer solution $11,520.00
Expanding the server room of the head office/ server room modification $15,000.00
Estimating budget for SAP S/4HANA $0.00
Hiring finance, HR, procurement analytics modules $0.00
Implementing SAP CRM solution $1,860.00
Estimating budget for SAP CRM $8,320.00
Final feasibility study $9,860.00
Identification of functional and non-functional requirements $0.00
Purchasing hardware components (from Frontline hardware reseller) $8,000.00
Purchasing software components $1,860.00
Milestone 2: Completion of project planning $0.00
Project design and development phase $10,320.00
Designing virtual server (6) $6,000.00
Understanding legacy data structure $4,320.00
Setup of the automated data exterior script $1,520.00
Data validation $1,440.00
Development of automated script to load data into B1 instance $1,360.00
Milestone 3: Completion of project design and development phase $0.00
Project testing phase $12,680.00
Unit testing $3,800.00
Integrated testing $5,520.00
User acceptance testing $3,360.00
Milestone 4: Completion of project testing phase $0.00
Project closure phase $15,480.00
Stakeholder signoff $5,200.00
defect rectification $4,080.00
Post maintenance plan $4,680.00
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Submission of final project draft $1,520.00
Milestone 5: Completion of project closure phase $0.00
Table 1 Brief project schedule
Entry type Description
Submission of SOW In this phase the details Statement of Work is elaborate and presented
Completion of
project planning
Based on the complexity of each activity the project plan needs to be
completed in this phase
Completion of
project design and
development phase
In this phase the net project is designed (SAP and SAPCRM)
Completion of
project testing phase
Unit testing, integrated testing and user acceptance testing are elaborated
in this phase
Completion of
project closure phase
The project completed with stakeholders signoff and change management
program
Key costs
Four key project costs known at the time of writing in table format
1 Project initiation phase 41 days $43,400.00
3 Project design and development phase 12 days $10,320.00
4 Project testing phase 15 days $12,680.00
5 Project closure phase 16 days $15,480.00
Better solutions will list 8 or more costs
Project initiation phase $43,400.00
Identification of potential risks associated to the
company $3,120.00
Development of a technical solution for the company $10,920.00
Analysing the current company scenario $15,600.00
Identification, gathering and analysing resources $10,400.00
Developing project scope statement/ Statement of Work
(sow) $3,360.00
Project SCR $68,120.00
Final feasibility study $9,860.00
Project design and development phase $10,320.00
Project testing phase $12,680.00
Project closure phase $15,480.00
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Stakeholder signoff $5,200.00
defect rectification $4,080.00
Post maintenance plan $4,680.00
Submission of final project draft $1,520.00
Associated Quality Attributes
Project key quality management issues are as follows:
 Undefined project goals and lack of proper accountabilities
 Scope changes and inadequate discussion
 Ambiguous contingency planning
 Resource deprivation
Duration
WBS Task Name Duration Start Finish
0 Schedule development for SAP, CRM SAP
implementation project
180
days Sat 8/3/19 Thu 4/9/20
1 Project initiation phase 41 days Sat 8/3/19 Fri 9/27/19
1.1 Identification of potential risks associated to the
company 2 days Sat 8/3/19 Mon
8/5/19
1.2 Development of a technical solution for the
company 7 days Tue 8/6/19 Wed
8/14/19
1.3 Analyzing the current company scenario 10 days Thu
8/15/19
Wed
8/28/19
1.4 Identification, gathering and analyzing resources 10 days Thu
8/29/19
Wed
9/11/19
1.5 Developing project scope statement/ Statement of
Work (sow) 7 days Thu
9/12/19 Fri 9/20/19
1.6 Milestone 1: Submission of SOW 5 days Mon
9/23/19 Fri 9/27/19
2 Project SCR 96 days Mon
9/30/19
Mon
2/10/20
2.1 Planning to replace the existing HR, inventory and
accounting system with SAP S/4HANA 2 days Mon
9/30/19
Tue
10/1/19
2.2 Access the SAP best practices 31 days Wed
10/2/19
Wed
11/13/19
2.2.1 Utilization of scope items 5 days Wed
10/2/19
Tue
10/8/19
2.2.2 Activating the SAP prcatices 6 days Wed
10/9/19
Wed
10/16/19
2.2.3 Importing reference content 5 days Thu
10/17/19
Wed
10/23/19
2.2.4 Creating customer solution 7 days Thu
10/24/19 Fri 11/1/19
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2.2.5 Activating Customer solution 8 days Mon
11/4/19
Wed
11/13/19
2.3 Expanding the server room of the head office/
server room modification 9 days Thu
11/14/19
Tue
11/26/19
2.4 Estimating budget for SAP S/4HANA 10 days Wed
11/27/19
Tue
12/10/19
2.5 Hiring finance, HR, procurement analytics
modules 12 days Wed
12/11/19
Thu
12/26/19
2.6 Implementing SAP CRM solution 5 days Fri
12/27/19 Thu 1/2/20
2.7 Estimating budget for SAP CRM 8 days Fri 1/3/20 Tue
1/14/20
2.8 Final feasibility study 19 days Wed
1/15/20
Mon
2/10/20
2.8.1 Identification of functional and non-functional
requirements 6 days Wed
1/15/20
Wed
1/22/20
2.8.2 Purchasing hardware components (from
Frontline hardware reseller) 5 days Thu
1/23/20
Wed
1/29/20
2.8.3 Purchasing software components 8 days Thu
1/30/20
Mon
2/10/20
2.9 Milestone 2: Completion of project planning 0 days Mon
2/10/20
Mon
2/10/20
3 Project design and development phase 12 days Tue
2/11/20
Wed
2/26/20
3.1 Designing virtual server (6) 5 days Tue
2/11/20
Mon
2/17/20
3.2 Understanding legacy data structure 7 days Tue
2/18/20
Wed
2/26/20
3.2.1 Setup of the automated data exterior script 2 days Tue
2/18/20
Wed
2/19/20
3.2.2 Data validation 3 days Thu
2/20/20
Mon
2/24/20
3.2.3 Development of automated script to load data
into B1 instance 2 days Tue
2/25/20
Wed
2/26/20
3.3 Milestone 3: Completion of project design and
development phase 0 days Wed
2/26/20
Wed
2/26/20
4 Project testing phase 15 days Thu
2/27/20
Wed
3/18/20
4.1 Unit testing 5 days Thu
2/27/20
Wed
3/4/20
4.2 Integrated testing 6 days Thu 3/5/20 Thu
3/12/20
4.3 User acceptance testing 4 days Fri 3/13/20 Wed
3/18/20
4.4 Milestone 4: Completion of project testing
phase 0 days Wed
3/18/20
Wed
3/18/20
5 Project closure phase 16 days Thu Thu 4/9/20
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3/19/20
5.1 Stakeholder signoff 5 days Thu
3/19/20
Wed
3/25/20
5.2 defect rectification 6 days Thu
3/26/20 Thu 4/2/20
5.3 Post maintenance plan 3 days Fri 4/3/20 Tue 4/7/20
5.4 Submission of final project draft 2 days Wed
4/8/20 Thu 4/9/20
5.5 Milestone 5: Completion of project closure
phase 0 days Thu 4/9/20 Thu 4/9/20
Authorization to proceed
Victoria University Information Systems Consulting
Operational Manager (VUISC) Shah Miah
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