This project plan outlines the execution of SAP HANA deployment in Yes Chemist. It includes the project scope, business case, schedule, resources, budget, and risks. The plan also highlights the communication activities for effective project management.
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VUIS CONSULTING PTY LTD. PROJECT PLAN [1] [SAP HANA Deployment] [29-05-19] [INSERT AUTHOR NAME HERE] [Project Manager] [INSERT AUTHOR EMAIL HERE] The following template is for educational purposes only.
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CONTENTS Glossary TermDefinition Business Case The justification of execution of a chosen business is generally provided in form of a business case ScopeThe opportunity or possibility of dealing with something or delivering something is defined as the scope of the project. VUIS Consulting Project PlanPage2 [Insert Author name here]
Introduction The plan for execution of the project related to implementation of SAP HANA is delivered. It is required to develop a project plan as the plan ascertain the strategic goals linked with the project are executed in a successful manner. The project manager ascertains that the major tasks are accomplished by breaking up of the project in a varied form of manageable tasks and timely accomplishment of the said tasks ascertain the project completion as per the clients requirements. The project plan for deploying SAP HANA in Yes chemist is developed which provides the details of the project scope, the business case, the scheduling and the roll out strategy, the resources, risks and the budget constraint in the project. The plan further discusses the basic communication activities to be followed to ascertain that the project team members are communicating the basic needs and the issues to the other team members. The plan further provides an idea of the significant risks that can affect the execution approach and the completion of SAP deployment. Since this particular project is operationally complex, development of a realistic project plan is a necessity. The plan further identifies the schedule and approach of managing the issues and the risks in a project. The plan has been prepared to guide the project team in their process of project execution. Project scope Defining the project scope is necessary to execute the project in a successful manner. It is quite critical to identify the most significant deliverables and the milestone of the project so that the team members follow the same in execution of the project as per the plan. The identification of the project scope is linked with the identification of the objectives as well as the aim behind execution of this particular project. Aim:The project aims to plan and deploy the SAP HANA to the pharmacy yes chemist to ensure elimination of the present operational issues persisting in the pharmacy. Objectives:The plan of the project documents the most significant objectives of the project. The fulfilment of all these major objectives are necessary in order to execute the project as per the needs and specifications of the Yes Chemist. ï‚·To identify the operational weakness of the Yes Chemist pharmacy ï‚·To analyse the approaches that can help in reducing the operational issues ï‚·To ascertain that SAP deployment can help in reducing the major operational issues faced ï‚·To identify the prominent risks associated with the SAP deployment project The major deliverables of the project is prepared as per the plan. The key deliverables and the quality standard on which the deliverables will be accepted is shown in the table below- DeliverablesQuality standard to be accepted Preparing the server roomAs per the specifications set by the Yes chemist pharmacy, it is necessary to complete the preparation of the server room in 15 days. VUIS Consulting Project PlanPage3 [Insert Author name here]
Conversion of data and validation of the converted data The legacy data structure of the data that already exists in the Yes Chemist is followed in conversion and validation of the data. Integration of the system to be developed and system testing The testing process within the organization will follow the legacy data structure. The Testing should be completed prior to the launch of the system. Imparting the training to all the staffs of VUISC Training the staffs of Yes Chemist should be completed as a part of project execution Documentation and preparation of Software Maintenance The documentation phase is needed to be completed prior to the project launch. After the launch the VUISC should provide maximum support and maintenance to the Yes Chemist pharmacy. The above table discusses the deliverables considered for successful end of the project and the acceptable quality standard of the major deliverables linked with the project. However, in preparing the project schedule and in deliverable identification of the project, certain assumptions are considered. The assumptions are as follows- 1. The staffs of the Yes chemist pharmacy will be ready to accept the change 2. A maximum number of staff members will be participating the training program The successful execution of this project is linked with certain major constraints which are identified as follows- 1. The training that will be provided to the staffs of the organization will be only once. However, periodic training was a necessity for the project team to consider. 2. The project is linked with a scheduling constraint as well. For example, it is needed to demolish the server room and making is ready for the project in 15 days. Business case Yes Chemist is in need of improving their information system particularly because the organization was operating on a significantly older operating system which gave rise to major operational issues. The project is expected to be highly beneficial for Yes chemist and therefore, successful execution of this project is considered. The advantages that the SAP implementation project will provide to the client of Yes chemist, is indicated in the following table- BenefitsBenefit measure The streamlining and easier management of all the work processes is possible. The organization should be able to achieve 25% of operational improvement within 6 VUIS Consulting Project PlanPage4 [Insert Author name here]
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months of system deployment The new system provides an opportunity of secure data storage and retrieval of the data The efficiency in data management should be improved by 50% in 6 months The manual input and labour needed for sales and order processing will be reduced A reduction in the managerial cost by 25% within 6 months. The above section gives an idea of the major benefits that can be achieve by the execution of SAP HANA in Yes Chemist. The dis-benefits associated with the deployment of SAP HANA in yes chemist is indicated as follows- 1. It is quite costly to deploy SAP HANA within an organization and a huge investment is needed for the same. It is one significant dis-benefit of implementation of SAP HANA within an organization 2. Without accurate training, the staffs of the organization may not understand the operations of the new system leading to decrease in productivity of the organization. Project Schedule and Approach (Rollout strategy) A planned implementation approach is chosen for the execution of the project that is considered. The details of the tasks to be completed along with the sequencing and the duration of the task is indicated in the following figures. The milestone and the tasks are shown as follows- VUIS Consulting Project PlanPage5 [Insert Author name here]
VUIS Consulting Project PlanPage6 [Insert Author name here]
Figure 1: Showing the Task and the Milestone The tasks and the milestone linked with the SAP HANA deploymentproject is indicated in the following figure- VUIS Consulting Project PlanPage7 [Insert Author name here]
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VUIS Consulting Project PlanPage8 [Insert Author name here]
Figure 2: Showing the Gantt Chart of the Project Resources The project has been undertaken by VUISC and therefore, the resources considered for this project involve the staffs of VUISC. The resources considered for execution of the tasks are indicated as follows. Figure 3: The Resources Considered The resources overview matrix is indicated in the figure below- VUIS Consulting Project PlanPage9 [Insert Author name here]
Figure 4: The Resource Overview Matrix Budget The project is a high budget project. The cost of delivering the particular project is indicated as follows. VUIS Consulting Project PlanPage10 [Insert Author name here]
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VUIS Consulting Project PlanPage11 [Insert Author name here]
Figure 5: The Cost of the Project Figure 6: The Task Cost Overview Risk It is quite critical to identify and analyse the major risks as well as the uncertainties linked with the project. The SAP HANA implementation project in Yes Chemist is linked certain technical and the operational risks which are indicated as follows- Risk categoryDescriptionLikelihood of occurrences Severity/Impact TechnicalThe technical risk is related to server issues and issues in integration of the new system with the existing system HighHigh FinancialThis is a high budget project. Budget issues can increase the risk and the MediumMedium VUIS Consulting Project PlanPage12 [Insert Author name here]
issues in the project ScheduleUnexpected project delays result in increase of the schedule risks MowMedium ResourceUnavailability of the estimated resources in the project can result in resource shortage and increase in the issues with the resources. LowLow OperationalSince the system is new to the organization, there are high chances of increase in the operational risks HighHigh Communication Identification of the effective communication approaches and the communication activities are necessary for the stakeholders and the project team to communicate issues and the project needs. The communication activities that are needed to be carried out during the execution of the SAP HANA implementation project is indicated as follows- Communication Activities Intended AudienceVehicle of Communication Frequency of Communication Discussing the project specification Project Team and Project Manager Telephone, emailWeekly Communication of the status of the project Project TeamEmailDaily Communication related to the resources needed Project Manager and Project Team Email and face to face meeting Weekly Communication related to the issues in the Budget Resource manager and Project Team EmailWeekly CommunicationProject Manager andEmailWeekly VUIS Consulting Project PlanPage13 [Insert Author name here]
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related to the execution of the Team Summary The project plan that is prepared for the Yes Chemist pharmacy provides a detailed description of the project needs and the business case linked with the execution of the project. The benefits as well as the risks are identified in the plan along with the communication needs of the project. The plan identifies the major communication activities that the project team needs to follow in execution of the project in time and within the set budget. VUIS Consulting Project PlanPage14 [Insert Author name here]