Week 1 Meeting - Setting Goals in Initiation Phase

This meeting focused on setting goals for the Getaways Airline online booking system. Team members discussed the project's objectives and brainstormed ideas for achieving them. They developed a business case for the system, outlining its purpose and how it would benefit customers. The team aimed to create a system that would allow customers to book flights, cabs, and food through a single platform, providing a seamless travel experience.

Week 1 Meeting
5 March 2018 2 PM [Meeti ng Locati on]
Meeting
organized by Avinash Reddy Gudipally
Meeting
Type Innovation Meetings
Organizer Avinash Reddy Gudipally
Note taker Priyadarshi Shekar
Timekeeper Sai Prasad Enukonda
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Setting goals in Initiation Phase
2 Hours Avinash Reddy Gudipally
Discussion
The discussion is made over the project goals and objective. The team members
are gathered to provide their ideas and information about the project related
goals. They have discussed the different aspect that are needed for the setting the
goals for Getaways airlines online system. The team members develop the
business case that are needed for airline booking system. The goals of the online
booking system to serve their services to their customer with the help of
Getaways Airline system.
Conclusions
At the end of the meeting, all team members set the appropriate goals for the
discussion of business goals for the Getaways Airline system. The team set the
client needed for the airline system that is going to provide the services like cab
booking, food booking and flight booking. In the last of meeting it is decided
that the customer can search and pay for their selected flight.
Action Items Person Responsible
Group
The group need to identify the client requirement so
that thy can get the full advantage of the system with
proper effectiveness.
Avinash Reddy
Gudipally
Client
The airline companies need to be contacted so that
they can provide the service to the online system. Airline Companies

Week 2 Meeting
7 March 2018 3 PM [Meeti ng Locati on]
Meeting
organized by Priyadarshi Shekar
Meeting
Type Decision-Making Meetings
Organizer Priyadarshi Shekar
Note taker Avinash Reddy Gudipally
Timekeeper Sree Ramya Udtha
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Defining Scope of the System
1.3 Hours Priyadarshi Shekar
Conversation
The meeting is organized for defining the scope of the project. The team
members contribute their suggestion how the system having scope in the
competitive market. Day by day the customer gets dependent on the online
platform they did not want to invest there time in the booking lines. There are
much contradiction have arrived in the group members for their suggestion that
they put for the project scope but on the other hand they all are agreed that the
online system will definitely grow in the market. The system is designed in the
way that user will get all the functionality in a single platform. Some team
members also suggest some method how they can add some more functionality in
the system.
Conclusions
In the last of the meeting, all group members are satisfied with the conversation
that the system will help the user to make their booking during their journey.
They can book their flights, cab, food in the single place, also they can search
the schedule flights for their desired location.
Action Items Person Responsible
Group
The group need to find out more and more scope for the
system so that they can enhance their services for the
project.
The whole team of
Getaways Airline
booking system.
Client
Different can, airline, food companies need to be
contacted. Booking Agents

Week 3 Meeting
14 March 2018 12 PM [Meeti ng Locati on]
Meeting
organized by Sree Ramya Udtha
Meeting
Type Information Sharing Meeting
Organizer Sree Ramya Udtha
Note taker Priyadarshi Shekar
Timekeeper Sai Prasad Enukonda
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Identify Stakeholders
1 Hour Sree Ramya Udtha
Conversation
The main motive of this meeting is to find out the different stakeholders that are
needed for the Getaways Airline system. All team members suggest their names
that what are the stakeholders that are needed for the successful implementation
of the airline system. Some team members did not agree with the stakeholder
suggestion as they think that is not helpful for the development and execution of
the system. A brief discussion also takes place that, why the stakeholder is
necessary for the system.
Conclusions
The discussion competes with all valid reason and argument. The team member,
at last, agrees with all suggested stakeholder. The stakeholder that is finalized by
the team members. All the suggested stakeholders are very necessary for the
team as they play their vital role in the development of the system. The
stakeholder for the system supports the development directly and indirectly.
Action Items Person Responsible
Group
The group member needs to contact the stakeholder to
inform them about their project so that they can
provide their feedback for improvement.
The whole team of
Getaways Airline
booking system.
Client
Different Stakeholder who are having interest in the
system which is related to the online booking system. Stakeholders

Week 4 Meeting
20 March 2018 12 PM [Meeti ng Locati on]
Meeting
organized by Sai Prasad Enukonda
Meeting
Type Team Building Meetings
Organizer Sai Prasad Enukonda
Note taker Avinash Reddy Gudipally
Timekeeper Priyadarshi Shekar
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Analyzing Scope Requirement
50 Min Sai Prasad Enukonda
Conversation
This is the first meeting of the planning phase in which the scope requirement
analysis is done with the whole team of Getaways Airline booking system. The
main discussion topic of this meeting is to find out the final product that is
provided to the customer of Getaways Airline booking system. The team
members suggest their idea that what are the services and product they can serve
to their customer, on the other hand, some of the teammates are not satisfied
with other team members suggestion. The importance of scope requirement is
also discussed in this meeting that how this will help in the development of the
system.
Conclusions
After discussing all scope requirement and final services that are provided to the
customer are elaborated in this meeting. At the end of the meeting the notetaker
note down all the final services and products that are needed to the customer of
Getaways Airline booking system. In this meeting, some team members are not
satisfied with the suggestion of some other teammates they think that the
particular services make the system so uncommon that customer will not able to
serve any special services from this application.
Action Items Person Responsible
Group
The group member needs to define the scope with the
help of stakeholder.
The whole team of
Getaways Airline
booking system
Client
All service provider that are going to be engaged in the
new system Service provider

Week 5 Meeting
23 March 2018 2 PM [Meeti ng Locati on]
Meeting
organized by Avinash Reddy Gudipally
Meeting
Type Decision Making Meeting
Organizer Avinash Reddy Gudipally
Note taker Sai Prasad Enukonda
Timekeeper Priyadarshi Shekar
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Meeting Stakeholder
1 Hour Avinash Reddy Gudipally
Conversation
This meeting is organized to meet the stakeholder of the Getaways Airline
booking system. The roles and responsibilities are divided between the
stakeholder that what are the role and function they are going to serve in the new
system. Each member also discusses the importance of each stakeholder that why
they are needed in the development of the system. The team members also
elaborate the services of Getaways Airline booking system that are going serve
to their customer.
Conclusions
At the end of the meeting, all stakeholders are agreed with the new system and
they are very happy with their engagement in the new system. The discussion is
over at the end of the contract that is signed by all stakeholders. There are some
doubts also raised from the stakeholder regarding the functionality of the new
system that are cleared by the team members. At last all stakeholders are happy
with their engagement.
Action Items Person Responsible
Group
The team members need to define the all function to
the stakeholders.
The whole team of
Getaways Airline
booking system
Client
All stakeholders are going to engage in the new airline
booking system. Stakeholders

Week 6 Meeting
27 March 2018 2 PM [Meeti ng Locati on]
Meeting
organized by Priyadarshi Shekar
Meeting
Type Innovation Meeting
Organizer Priyadarshi Shekar
Note taker Sai Prasad Mukunda
Timekeeper Sree Ramya Udtha
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Ensuring the approval of Stakeholders
1.15 Hour Priyadarshi Shekar
Conversation
This meeting is organized by the team member to serve the approval from
stakeholders that are invited to the meeting of week 5. All team members
pleasantly welcome all stakeholder and service their respect to them. The
meeting mainly contains the function and the approval that is going to be taken
from all stakeholders. Some of the stakeholders have some doubts related to the
new system due to which other team members faces some issue to resolve that
particular problem.
Conclusions
At last all stakeholders are happy with their engagement in the development of
the new booking system. They have served are the legal formalities that are
needed in the development of the system. Some team members are not satisfied
with the engagement of some stakeholders as they think they are not much
needed in the system but at last all discussion end up on the positive point.
Action Items Person Responsible
Group
The team members need to ensure the approval that is
taken from the stakeholder is true and valid for the
development of the new system.
The whole team of
Getaways Airline
booking system
Client
All stakeholder must ensure the approval letter that
they actively participate in the development of new
airline system.
Stakeholders

Week 7 Meeting
2 April 2018 3 PM [Meeti ng Locati on]
Meeting
organized by Sree Ramya Udtha
Meeting
Type Status Update Meeting
Organizer Sree Ramya Udtha
Note taker Avinash Reddy Gudipally
Timekeeper Sai Prasad Enukonda
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Designing prototype
1 Hour Sree Ramya Udtha
Conversation
This meeting is organized to discuss about the designing of the prototype and the
ways to make it more user-friendly and attractive. In this meeting, the team
members have discussed the ways of designing various mock-ups according to
the user interface by using the tool Balsamiq. Many of the members were
dissatisfied about the created mock-ups so they provided their various
suggestions for its enhancement. Their suggestion is later implemented in the
wireframes created which overall enhances the entire created mock-ups of the
prototype designed.
Conclusions
The conclusion of this meeting is that many new things are introduced in the
designing of the prototype which was earlier designed but due to the conflicts
raised in meeting several amendments are done in the designing of the prototype
using Balsamiq tool. Members of the team suggested introducing a page for
navigation and options for login, logout and registration of the created website.
Also, the members of the team suggested developing a page for feedback for all
associated user where they can put their reviews as well as rating about the trip
they have travelled.
Action Items Person Responsible
Group
The team members here ensure that the prototype
designed must be user-friendly and easy to use for the
entire users.
The whole team of
Getaways Airline
booking system
Client
The clients of Getaways Travel have to ensure whether
the designed prototype of the system is easy for their
use and simpler too.
Customer

Week 8 Meeting
12 April 2018 2 PM [Meeti ng Locati on]
Meeting
organized by Sai Prasad Enukonda
Meeting
Type Problem Solving Meeting
Organizer Sai Prasad Enukonda
Note taker Priyadarshi Shekar
Timekeeper Sree Ramya Udtha
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Creating Marketing Strategy and Analyzing Team Members Responsibility
50 Min Sai Prasad Enukonda
Conversation
In this week the discussion takes for the marketing strategy and for the team
members responsibility. The main motive of every member to ensure the
developed system must full fill the market requirement and help the user to book
their trip. The team responsibilities are also being discussed at this week
meeting. Each of the team members assigned their duties that what are the roles
they are going to perform in the development of the system. This meeting is very
compulsory for the effective working of the new system.
Conclusions
The team meeting is ended with the positive end, all the market strategy are
discussed that what the effective strategy must be taken for the development of
the new system. The team members have assigned the duties that what are the
work they are going to perform while the implementation of the new airline
system.
Action Items Person Responsible
Group
The team responsibilities are divided among the team
members with their roles. Group Leader
Client
The stakeholder and the customer that is associated
with the system must identify the strategy that is
associated with the system.
Stakeholder and
Customers

Week 9 Meeting
27 April 2018 12 PM [Meeti ng Locati on]
Meeting
organized by Avinash Reddy Gudipally
Meeting
Type Information Sharing Meeting
Organizer Avinash Reddy Gudipally
Note taker Sree Ramya Udtha
Timekeeper Sai Prasad Enukonda
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Defining risk
1 Hour Avinash Reddy Gudipally
Conversation
This meeting is organized to discuss about the following risk that occurs or
which are associated with the system. Several risks is being identifies both about
the system and team members which mainly leads to the delays in the provided
deliveries. Initially, all the associated risk is being identified by discussing it
with all team members and later different measures are discussed about the
management of those risk occurred. Those risks are later being classified as they
are the major or minor risk and even the discussion about their overall impact on
the system is being discussed. It analyses all the issues and problem that will
arise due to the occurrence of such risks.
Conclusions
The conclusion of the meeting is to define several measures in order to reduce
the associated risk of the system so that it helps the entire membership to get
aware of the various type of occurred risk. A proper risk management process
should be involved as a measure to reduce or decrease the risk occurred. After
this identification of risk, several measures are taken to migrate those risks
accordingly and decided to create a plan in order to manage those risk that is
most likely to occur.
Action Items Person Responsible
Group
All team members have distributed several
responsibilities in order to reduce the risk by
introducing various measures for risk management and
also the treatment of risk occurred is introduced.
The whole team of
Getaways Airline
booking system
Client
The clients must not provide any region of Bug which
can generate the changes in risk and leads to great loss
of their personal data.
Customer

Week 10 Meeting
15 May 2018 3 PM [Meeti ng Locati on]
Meeting
organized by Priyadarshi Shekar
Meeting
Type Innovation Meeting
Organizer Priyadarshi Shekar
Note taker Avinash Reddy Gudipally
Timekeeper Sree Ramya Udtha
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Monitoring the work quality
1 Hour Priyadarshi Shekar
Conversation
The meeting is very important to ensure the work quality of the final product that
is going to be delivered to the customer. The main motive of the group member
to satisfy their customer with their service and the products so that they can refer
their friends to use the system that is developed for the Airline booking system.
The discussion also takes place for the feedback form that is going to be
provided in the new system so that if any used face any issue related to the
system can provide their valuable feedback so that the stakeholder of the system
can migrate the problem without any issue.
Conclusions
The meeting is taking place to ensure the work quality that is going to be
delivered to the end users. There are some conflicts are also come in the team
meeting that over all effect the team. Some team member suggested their idea
how the team can enhance the quality of the end products and also, on the other
hand, a newly developed product is discussed that is introduced in the system in
the meeting of Week 9.
Action Items Person Responsible
Group
The team members of the airline system are responsible
for the development of the new system.
The whole team of
Getaways Airline
booking system
Client
The customer can take the full advantage of the end
products of the system. Customer

Week 11 Meeting
23 May 2018 12 PM [Meeti ng Locati on]
Meeting
organized by Sree Ramya Udtha
Meeting
Type Decision-Making Meeting
Organizer Sree Ramya Udtha
Note taker Avinash Reddy Gudipally
Timekeeper Sai Prasad Enukonda
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Analyze project and team performance
1.5 Hours Sree Ramya Udtha
Conversation
This meeting is organized in order to analyse the project and the working of the
entire team. Several issues occurred with the team as a different member as they
don’t use to attend the meeting organized and doesn’t deliver their work on time
which finally leads to the delay in the deliveries. Also conflicts were raised as
not all members satisfy or agree on a particular common decision but overall the
project went really successful all because of great effort of the team member,
their proper coordination, good team communication helps them a lot to resolve
all these occurred issues or conflicts and provide all the deliveries on the desired
time.
Conclusions
The conclusion of the meeting is that initially a lot of issues occurred within the
project occurring due to the conflicts and negligence at the end of team
members. But due to better understanding, good team communication and spirit,
mutual understanding and proper coordination have helped a lot to make the
entire task get successful. The overall performance of the team comes out to be
commendable that generate high-quality results and better satisfaction of the
customer.
Action Items Person Responsible
Group
The team members have equally divided their
responsibilities among the whole group and regularly
use to monitor and maintain their working in order to
avoid negligence.
The whole team of
Getaways Airline
booking system
Client
The client will be overwhelmed with the services
provided to them due to the success of the entire
system and the services it offers.
Customer

Week 12 Meeting
25 May 2018 12.30 PM [Meeti ng Locati on]
Meeting
organized by Sai Prasad Enukonda
Meeting
Type Status Update Meeting
Organizer Sai Prasad Enukonda
Note taker Avinash Reddy Gudipally
Timekeeper Sree Ramya Udtha
Attendees Avinash Reddy Gudipally, Priyadarshi Shekar, Sree Ramya
Udtha, Sai Prasad Enukonda
Documenting project closure and work
1 Hour Sai Prasad Enukonda
Conversation
This meeting is organized to discuss the documentation of the closure and
working of the project. They thought of including all the proposed facilities that
the project on Getaways Travel system has offered. They even decided to include
all the scheduling of the project, work division among team members and
strategies followed in the document. Also, they decided to include all the raised
issues and problems that occurred while project performance along with risk
associated with the project and the management strategies of those associated
risk. The discussion is made to create a document that includes the entire success
of the project along with responsibilities possessed by all team members.
Conclusions
The conclusion of the meeting is that the documentation is needed to create that
all the scheduling of the project, work division among team members and
strategies followed in the document. The documentation must also include all the
raised issues and problems that occurred while project performance along with
risk associated with the project and the management strategies of those
associated risk. It should even include the entire success of the project along
with responsibilities.
Action Items Person Responsible
Group
The team members should create a documentation that
must properly include all the details that are required
for the entire working of the project.
The whole team of
Getaways Airline
booking system
Client
The stakeholder must document the project closure and
work that leads to the project success. Stakeholder