Case Study Project: Western Australian Storage Facility

This management plan outlines the objectives, scope, estimated cost, and risk assessment for the restoration of the Western Australian Storage Facility. The project aims to recover the facility and improve fuel delivery while repairing faulty sections of the transportation mediums and tanks.

Project Management
Date
Author’s Name
Name of the institution

Case Study Project: Western Australian Storage Facility.
Date: 23. 09. 2018
1. Implementation Plan
a. Objectives & Aims
Problem
In the recent periods of operations, the company has been undergoing very
serious declination in terms of the profits and general welfare. There is so
much that seems to have undergone mayhem and things are not the same
again1. The operation of so many tanks and other crucial facilities have
been noted to be deplorable. The old rugged tanks within the streams has
weakened the company in the direction of delivering the required amount
of oil2.
The design that was used in the initial periods appears to be obsolete and
this makes the tanks to have leakages which are a great blow. This leakage
1 P. Addo, and N. Besnier, 'When Gifts Become Commodities: Pawnshops, Valuables, and
Shame in Tonga and the Tongan Diaspora', Journal of the Royal Anthropological Institute, vol.
14, no. 1, 2008, pp. 35-40.
2 S. Alexander, 'Peace March in Melbourne' [letter to W.R. Gibson], 1 November 2011, Professor
W.R. Gibson Collection, University of Melbourne Archives, Melbourne, VIC, Box 2/1/1.

of the oil as it is transported exposes the poor company to administrative
sanctions of not less than $20000 per every month which is a huge pay3.
These factors combined places the company at great peril of disintegration.
In fact the experts working there in estimate that the company may be
incurring a loss of 0.3% when all factors are held constant.
This is the reason, a restoration plan towards recovering what has been lost
so far through these faulty avenues.
The Prime Goal
The main Goal of this project is to ensure perfect recovery of the Western
Australian Storage facility in the position that is more elevated, prosperous
and glorious than before. This will ensure that none of the normal
operation has been thwarted. The timelines is actually two months from the
initial date of operation4.
Strategy To be Employed
The project team will be actively be engaged especially in the area that is
the central point oil delivery. In this company there are major tanks that are
3 Australian State of the Environment Committee, Australia State of the Environment 2001:
Independent Report to the Commonwealth Minister for the Environment and Heritage,
Collingwood, VIC, CSIRO Publishing, 2011.
4 B.D Booth, S.D Murphy, and C.J Swanton, Invasive Plant Ecology in Natural and
Agricultural Systems, 2nd edn., Cambridge, MA., CABI, 2011.

able to transport oil through turbans of different lengths and directions.
The workers will spend more time trying to investigate the probable
weaknesses that could be facing the free flow of the oil5. As a matter of
fact, there will be a working schedule that is designed to help in repairing
those instruments that could be faulty. The engineers also will identify the
major leaking sites over the transportation medium. Once they are
identified necessary mechanical operation scan be initiated to curb some of
those challenges. By reducing leakage within the tunnels of transporting
oil, there will be cost reduction in terms of the environmental sanctions as
well as increasing the throughput of the entire process under scrutiny. The
close identification of the bad design that was employed on the tanks will
help the concerned to do adjustment and do the required repairs with the
versions that are more current and meets the need of the hour to avoid
many of these unforeseen chronic down falls. This stage will involve as
many stakeholders as possible.
b. The Team
5E.A Beever (ed.), Ecological Consequences of Climate Change, Boca Raton, FL, CRC Press,
2012.

The project manager purposed to involve a group of members who would help him in the entire
exercise of planning and safely restoration of the facility to the sound standing. Below are a
sample number of the essential parties that were to be engaged in one or two issues.
Project Participants
Member Category Role (s)
K. Mark Lead Manager Project leader
Davis Teny HSE Environmental office leader
Jesy Teery Revenue Finance Officer
John Barbar Clients Program Manager Hired Casuals Leader
Potential hindrances towards accomplishment of the project
1. There is less man power already in the ground, there is a great demand for
more qualified specialists for example, civil engineer, and IT technician.
2. Limited resources because of the massive loss that has been incurred from
the previous periods of operations.
3. The in house wrangles which may be perpetrated even to the heart of the
work and cause retardation of the very work that should be done.
4. Lack of the necessary skills and tools that can amicably do thorough
repairs that are needed by the problem statement.
The Steps To Implement the Project

Task Team
Member
By Date
Acquisition of the relevant permission to work on
the facility.
K. Mark 26/09/18
Coordination of all the workers around the plant for
preparation to work on the faulty aspects.
John
Barbar
26/09/18
Estimation of the entire cost of the materials that
are needed and also buying the required materials
by the workers to do repair.
Jesy Teery 26/09/18
Sourcing for more human resource in case they are
needed to facilitate the exercise in the site
Jesy Teery 26/09/18
Ensuring that all the organization’s policy
guidelines in accordance with the firm are carefully
followed
K. Mark Entire
period
Inter coordination between the Environmental
offices and the Facility contingency plan of action
Davis
Teny
Entire
Period
c. Time & Cost

Estimated Time of Completion of the Project
Category Personnel Hours /Week No. Weeks Sum Hours
Facility Investigation 17
Main Valve Supply 27
Leakage Repair 8
Painting On the Tanks 13
Permission Needed
Category Reason of the Permission Date Date of
reception
Facility To investigate and work on the
faulty components
26/09/18 27/09/18
Environmental To test and ascertain the level of
damage done by the facility.
26/09/18 26/09/18
Revenue
Division
To purchase The required
Instruments
26/09/18 27/09/18

2. Management Plan
Western Australian Oil Company Management Plan
Introduction
The main goal of this article is actually to enumerate and define all the necessary goals and
objectives of the Facility in relationship to what is current on the ground. The scope of the
project and the brief introduction of the entire exercise. Along the way also there are several
parties that are involved in the process and their responsibilities also. Various variables will be
pointed out to reveal the tone of the management plan.
Background
Western Australian Oil Company is dedicated towards supplying of oil to various sectors in
Australia. Along the way, there were few anomalies that were encountered which affected the
manner in which the normal operations were working. An implementation plan was laid out and
now the management plan in this section is geared towards sustaining the entire project through
feasible goals and estimates.

Objectives
The main objectives that are desired at the end of this work will ensure various aspects of this
particular plant have found a safe landing6. The investigation of all the potential problems that
underlies in the facility is the primary purpose that project team anticipates. Estimation of all the
probable costs and resources that may be needed to respond to the demand on the ground. Still
under this, budget projection of these variables with safe estimates. Finally, the recovery and
improvement of the fuel delivery into several terminals that are interconnected with the
company. Repairing of the faulty section of the transporting mediums and the tanks that are not
working as at now.
6G. Kozicz, 'Architecture of the Empty Shells of Nyarma', Discoveries in Western Tibet and the
Western Himalayas: Essays on History, Literature, Archaeology and Art: PIATS 2016, Tibetan
Studies, Proceedings of the Tenth Seminar of the International Association for Tibetan
Studies, Oxford, UK, Oxford University Press, 2016, pp. 38-47.

Scope
The overall encounter intends to employ some of the following materials to ensure that the
supply is modern and timely as is in the heart of the policy of the company. The equipment
needed are:-
Steel Anchors
Steel Patches
Stainless Main supply valve
Paints
This will ensure that the entire system is renovated and put in place as it is required

Estimated Cost
The following is the estimated budget that is to be used in completing the repairing the broken
and problematic aspects of the facility.
Materials Needed
Material Approximated Cost
Steel Anchors $11,000
Steel Patches $7,000
Main Supply Valve & Paint $170,000
Labour $120, 000
Hired human resources (Additional) $50000
Communication $30000
Assessment of Hazards & Risks

In this project, the project team will ensure that all the incidences of the foreseen hazards and
risks that may threaten the completion of the project7. In this very specific management plan an
assessment matrix is constructed to ensure that all the prevailing hazards have been put in place
and fix in time. Through this, the objectives and the issues that could prove a deadlock are able
to handle in advance and avoid hiccups8.
This matrix will be regularly to ensure that no avenue is left untouched. This will ensure all the
steps involved have been guarded against any danger. The team involved in the auditing are open
to comment on each and every step of this crucial section9.
The ways on handling the risks that may happen can be drafted and agreed upon by the entire
system. Fair estimation of time to monitor these inconsistencies can be allocated to each
responsible category of team. Below is the Sheet demonstrating all the risks that the project can
forecast and how to handle them when they happen10.
7 D. McKenzie-Mohr et al., Social Marketing to Protect the Environment, Thousand Oaks,
CA, SAGE Publications, 2012.
8 D. Clancy, 'Week 3: Education in Australia' [lecture notes], Foundations of Teaching
AEB1010, Melbourne, Victoria University, delivered 2 September 2010,
http://webct.vu.edu.au/lc201053.pdf, (accessed 16 August 2018).
9 Flannery, T., The Ethics of Climate Change: Is the Future Green?, Melbourne, VIC , Scholarly
Press, 2008b.
10 James Hardie Industries NV v Australian Securities and Investments Commission (2010) 274
ALR 85.

Risk/Hazard The Degree of
Risk
High / Low
/medium
The likelihood
of Occurrence
(Strong
/Weak/Very
Strong)
How to handle in case of the
occurrence
The Magnitude of the
Project
Estimated time (Hours),
Not being Fulfilled.
High Very Strong The project Manager to allocate
each and every leader his or her
responsibility and assign them
timelines as well as strict
deadlines to work towards.
The Projected Schedule
Failing to be achieved
Medium Strong Frequent Briefing By the
manager as well as close
supervisor of each and every
step in the plant itself
Project Team
Administration
Avalaibility of the team
is a challenge.
Medium Strong Invent methods and intiatives to
be able to commit them into the

Risk/Hazard The Degree of
Risk
High / Low
/medium
The likelihood
of Occurrence
(Strong
/Weak/Very
Strong)
How to handle in case of the
occurrence
the exrcise.
It becomes hard to work
with the team members
when they are scattered
all over the plant
Medium Strong Establish proper communication
networks that will ensure that
eac and every participant is well
informed of the proceedings
Redudancy of having the
same responsibility
duplicated by the several
members
High Very strong Ensured that the group members
were paired accordingly to
ensure maximum production
Partial outcomes are
likely to be realized.
Low Weak Ensure there are few hired
casuals and they must be
guarded by the project client
manager who is directly
involved in hiring them.
Management of the
Endeavor
Unclear way of
purchasing equip strange
Medium Strong Ensure all the required policies

Risk/Hazard The Degree of
Risk
High / Low
/medium
The likelihood
of Occurrence
(Strong
/Weak/Very
Strong)
How to handle in case of the
occurrence
to the members of the
project.
are in place
Adjustment of the
Policies Laid out
Medium Strong Ensure all the required policies
are in place
Clarity in terms of the
quality that the outcomes
should have
Low Weak Ensure all the required policies
are in place
Few constraints to the project
The huge budget means a lot of resources are needed, hence the risk factor in this is the financial
bearing.
Time lines are so short to accomplish such a great work
3. Project Evaluation
The main goal of this section is to ensure that all the necessary aspects of the project have been
evaluated and criticized. It involves evaluating of all the possible areas in order to establish

whether al the desired objective that agitated the project has been met. It compares so many
variables and the deliverables to establish the true line of distinction. In the case study project it
is necessary to evaluate all the foundational steps. The researcher assumes five step strategy to
answer to this quest.
Initial Goals of the Project: Listed are the very first goals that the project manager had to stir
the project on.
1.
To understand all the challenges that the oil company has in turns of the machines.
2. To repair all the worn out equipment and curb the issue of leakage into the
environment.
3. To provide highly reliable supply of oil in each and every concerned clients of the
Western Australia Oil Company.
.
Actualization Goals: These were the proposed activities that would see that the initial goals
have been achieved at the end of the exercise. These activities involved all the team members
that were enrolled into the system.

Goal Activity How to achieve Initial
Date
Estimated
End Date
Challenges
Understandi
ng
A thorough search
of the information
concerning the
plant.
This was to be done through
an inquisitive strategy of the
management of the oil
company and also a physical
testing of the machineries
26/09/18 27/09/18
Cost
estimation Calculation and
estimation of all the
worn out equipment
and the additional
cost of the materials
to be used
This was done through
engaging the relevant firm
authorities in order to
ascertain the initial cost. The
specialists were also engaged
25/09/201
8
26/09/18
Quality
service
Ensuring that all the
transportation
avenues are clean
and working
This was through a thorough
search of the true impact the
new reinforcement tools has
on the entire plant
24/09/201
8
27/09/201
8
Materials : The following resources were perquisite in ensuring that the desired goal has been
arrived at. They were few but they ensured that what was possible was done.

1.
Human Resources – the project manager , Clients Program Manager
2.
Funds that were to be used in purchasing of steel patches, anchors, paint and main
valve.
3.
Time estimation for each and every activity.
Expected Outcomes
1. That all the problems that have been underlying the plant have been unearthed and
contingency plans put in place.
2. The total cost of all the expected materials has been understood clearly and put under
check.
3. That it is easier to repair all the broken and leaking tunnels of oil
4. That there was to be harmony once again between the Environment Department and
the company and significant reduction of the costs and fines incurred before.
5. That the company was to supply quality services to all her customers at the end of the
exercise.

Mark points Schedule: This demonstrates how the outcome of the whole project was presented
Goal Activity Confirme
d Date
Methodology Expected
Response
Remarks
Quality Supply of clean
product
26/09/2018 Tel Phone Positive This Goal was
realized within
the stipulated
time frame.
Cost Estimation 25/09/2018 A write Up Positive This goal was
well achieved
just at the nick
of the time
Underlying
Problems
Thorough
Inquiry
27/09/2018 Meeting Positive This was
accomplished
within the
given
timelines
Conclusion
According to the analysis done as pertaining the expected goals of the project and the outcome,
the project manager can confidently assure the leadership that a well done exercise is the result
of all the labors within the short duration of the duty.

Project manager
K. Mark
………………………………. ……………………
Sign date

4. Project Closure
Project Name: Case Study Project
Brief Description of the Project
The main Goal of this project is to ensure perfect recovery of the Western Australian Storage
facility in the position that is more elevated, prosperous and glorious than before. This will
ensure that none of the normal operation has been thwarted. The timelines is actually two months
from the initial date of operation.
Scope
The overall encounter intends to employ some of the following materials to ensure that the
supply is modern and timely as is in the heart of the policy of the company11. The equipment
needed are:-
Steel Anchors, Steel Patches, Stainless Main supply valve and Paints
This will ensure that the entire system is renovated and put in place as it is required
Accomplishment
It was the intention of this project to ensure that the facility has been completely restored to a
position it can run without much struggle12. This according to the project manager has been done
three quarter way and yet on the progress.
11 Collins English Dictionary: Complete and Unabridged, 6th edn., Glasgow, UK, HarperCollins,
2013.
12 Flannery, T., Now or Never: A Sustainable Future for Australia?, Melbourne, VIC, Black Inc.,
2008a.

Milestones
Milestone Due Date Completion
date
Acquisition of the relevant permission to work on the facility 26/09/18 Completed
Coordination of all the workers around the plant for preparation to
work on the faulty aspects.
26/09/18 Completed
Estimation of the entire cost of the materials that are needed and
also buying the required materials by the workers to do repair.
26/09/18 Completed
Sourcing for more human resource in case they are needed to
facilitate the exercise in the site
26/09/18 Completed
Ensuring that all the organization’s policy guidelines in
accordance with the firm are carefully followed
Entire period Completed
Inter coordination between the Environmental offices and the
Facility contingency plan of action
Entire period Completed
Financial Account
Project Costs Projected Budget Real Budget
Steel Anchors $11,000 $ 10000
Steel Patches $7,000 $6000
Main Supply Valve & Paint $170,000 $170,000
Labour
Human Resource Additional
Communication
$120, 000
$ 50000
$ 30000
$ 120,000
$ 40000
$25000
Total $388,800 $371, 000

Category Member Intermediary Date
Revenue Officer Jesy Teery 26/09/2018
HSE Davis Teny 26/09/2018
Clients Program Manager John Barbar 26/09/2018
Experience Learned
As a project manager in the course of my working with my colleagues, I learnt many lessons
applicable to life13. Team work was a key aspect that made the work between the different
locations of the facility possible. Confidence in the subjects made the work easier and enjoyable.
This was realized through having one to one conversation with them.
Acceptance Form from the Team Members
Project Category Member Sign Date
Lead Manager K. Mark 27/09/2018
HSE Davis Teny 27/09/2018
Revenue Jesy Teery 27/09/2018
13 Death Debate: Should Euthanasia be Legalised? [online video], Presenter B. Dutt, Mumbai,
India, NDTV, 2007, http://www.youtube.com/watch?v=Y_FOwchgglc, (accessed 12 August
2018).

Clients Program
Manager
John Barbar 27/09/2018

Reference List
Addo, P., and Besnier, N., 'When Gifts Become Commodities: Pawnshops, Valuables, and
Shame in Tonga and the Tongan Diaspora', Journal of the Royal Anthropological Institute, vol.
14, no. 1, 2008, pp. 35-40.
Alexander, S., 'Peace March in Melbourne' [letter to W.R. Gibson], 1 November 2011, Professor
W.R. Gibson Collection, University of Melbourne Archives, Melbourne, VIC, Box 2/1/1.
Australian State of the Environment Committee, Australia State of the Environment 2001:
Independent Report to the Commonwealth Minister for the Environment and Heritage,
Collingwood, VIC, CSIRO Publishing, 2011.
Beever, E.A. (ed.), Ecological Consequences of Climate Change, Boca Raton, FL, CRC Press,
2012.
Booth, B.D., Murphy, S.D., and Swanton, C.J., Invasive Plant Ecology in Natural and
Agricultural Systems, 2nd edn., Cambridge, MA., CABI, 2011.
Bredow, S., 'Powder to the People', Sydney Morning Herald, 7 June 2008,
http://www.smh.com.au/news/ski/powder-to-the-people.html, (accessed 29 August 2018).
Clancy, D., 'Week 3: Education in Australia' [lecture notes], Foundations of Teaching AEB1010,
Melbourne, Victoria University, delivered 2 September 2010,
http://webct.vu.edu.au/lc201053.pdf, (accessed 16 August 2018).
Collins English Dictionary: Complete and Unabridged, 6th edn., Glasgow, UK, HarperCollins,
2013.

Death Debate: Should Euthanasia be Legalised? [online video], Presenter B. Dutt, Mumbai,
India, NDTV, 2007, http://www.youtube.com/watch?v=Y_FOwchgglc, (accessed 12 August
2018).
Flannery, T., Now or Never: A Sustainable Future for Australia?, Melbourne, VIC, Black Inc.,
2008a.
Flannery, T., The Ethics of Climate Change: Is the Future Green?, Melbourne, VIC , Scholarly
Press, 2008b.
James Hardie Industries NV v Australian Securities and Investments Commission (2010) 274
ALR 85.
Kozicz, G., 'Architecture of the Empty Shells of Nyarma', Discoveries in Western Tibet and the
Western Himalayas: Essays on History, Literature, Archaeology and Art: PIATS 2016, Tibetan
Studies, Proceedings of the Tenth Seminar of the International Association for Tibetan
Studies, Oxford, UK, Oxford University Press, 2016, pp. 38-47.
McKenzie-Mohr, D. et al., Social Marketing to Protect the Environment, Thousand Oaks,
CA, SAGE Publications, 2012.