Establish, maintain and evaluate a work area WHS management system for an organisation

This article provides a comprehensive guide on how to establish, implement, maintain and evaluate a work health and safety (WHS) management system for a work area of an organisation in accordance with WHS legislation including policies, procedures and record keeping. It includes tasks such as establishing a WHS management system, maintaining effective and compliant participation arrangements, identifying hazards, assessing and controlling risks, and evaluating and maintaining a work area WHS management system.

BSBWHS521
What are in-house and WHS legislative reporting requirements?
Task 1 – Performance and Skills Assessment
Task summary
Requirements:
1. Don’t change the pattern or design, Just need to fill the answers in the provided empty
Tables and Answer boxes
2. No need to worry about turnitin
3. If required answers don’t have word limit just considered it as 1 to max 5 sentences
answer not just 1 word please.
4. Consider woolworths store as the organisation
5. 6 - 10 references
This project assessment task requires you to establish, maintain and evaluate a work area WHS
management system for an organisation (real or simulated like woolworths store).
This assessment is divided into 5 parts:
Part A: Establish a WHS management system in a work area
Part B: Establish and maintain effective and compliant participation arrangements for managing
WHS in a work area
Part C: Establish and maintain procedures to identify hazards, assess and control risks in a work
area.
Part D: Evaluate and maintain a work area WHS management system
Part E: Knowledge Questions
You will complete the assessment tasks in a real organisation (your current workplace can be
used ‘Woolworths”). If you are not working, select a workplace / organisation you are familiar
with.
Required
You are required to demonstrate your ability to:
 Establish, implement, maintain and evaluate a work health and safety (WHS)
management system for a work area of an organisation in accordance with WHS
legislation including policies, procedures and record keeping
 ensure organisational WHS compliance
 establish, implement, maintain and evaluate effective and compliant participation
arrangements for managing WHS including identifying duty holders, identifying and
approving the required resources and developing and implementing a training program
 establish, implement, maintain and evaluate procedures for effectively identifying
hazards, and assessing and controlling risks using the hierarchy of risk controlprovide
information and complete documentation for a WHS management system
 identify requirements for and request expert WHS advice.

Task 2 – Performance and Skills Assessment
You are required to select an organisation in order to complete this assessment. An organisation can be a
business, charity, association, not-for-profit enterprise or government body.
You may select your own organisation (for example, your own business or one you plan to start); an
organisation you have access to, such as a business owned by a friend or family; or your current employer.
Alternatively, you can create a hypothetical organisation for the purpose of this assessment.
Prior to commencing this assessment task, you must discuss your chosen organisation with your trainer.
Part A: Establish a WHS management system in a work area
This task will require you to locate and identify relevant information to establish a WHS management
system for your chosen organisation / workplace. To achieve this, complete the following:
1. Does your chosen organisation have a WHS (Work Health and Safety) policy in place? If so, locate it
and attach it to this workbook. (If you are basing this assessment on a hypothetical organisation,
please use the WHS policy in Appendix A).
2. Describe personnel’s duties and responsibilities in relation to the WHS policy at your chosen
organisation.
3. What are your organisation’s financial and human resources required by the WHS policy in place?
Provide your answers in the table below:
WHS Management System
WHS policy: The management of the Woolworth store has developed safe
working hour policy under which the employees get considerable
time for their meal and other leisure activities.

Personnel’s duties and
responsibilities:
The management of the Woolworth has provide proper training and development to
their employees so that they can act in the organisation safely. There are many health
measure are developed by the management of Woolworth which the employees has to
follow.
Financial Resources: The requirement for finance is very high in the management of
Woolworth to achieve their health and safety measures. The
management of the organisation satisfy this need from their sale
operations.
Human Resources: The human resource department of the Woolworth are always
try to employee the talented employees in their organisation and
provide them proper training.
Part B: Establish and maintain effective and compliant participation arrangements for managing WHS in
a work area
This task will require you to engage in consultation in order to establish and maintain participation
arrangements for a WHS management system for your chosen organisation / workplace. To achieve this,
complete the following:
1. Prepare an email 150 – 250 words to send to relevant stakeholders inviting them to a meeting in
relation to workplace health and safety issues. In your email, make sure you cover the following:
 The purpose of the meeting
 The importance of effective consultation
 The time and place for the meeting
 Your contact details for any questions
To:
Cc:
Subject:

Respected member
The main reason for this email is to inform you about the meeting which will held in the conference room
of the office. You all are invited in the meeting so that each one can provide their recommendation for the positive cause of
our organisation. The main topic which is required to be discussed in the meeting is workplace health and safety issues. As
you all know that the awareness about the health and security in the workplace are increased day by day and the
government of the respected country has to developed many new and innovative rules and regulations in relation to the
health and safety in the workplace. It is essential for us to make considerable changes in our policies so that it can be
matched with the legal rules. It is very important that all of you join the meeting and provide their suggestion so that we can
make considerable judgement in relation to this. The meeting will held on Monday morning at 9 'O' clock in the office,
thanks. (Trading, 2021)
For any query contact us on [e-mail]
2. The following issues were raised during the meeting:
 Many staff members did not evacuate the building in a safe manner during the last fire evacuation
drill
 New staff members were not aware of the evacuation procedure or emergency meeting point

Create an action plan to deal with these issues. Fill in the table below:
WH&S Issues Resolution Plan
Issues Actions Who is Responsible Due Date
1. How would you communicate the outcomes of the participation and consultation to all relevant
stakeholders so that it’s easy for them to access and understand the information?
WH&S Issues Resolution Plan
Issues Actions Who is
Responsible
Due Date
2. Emergency door not availableIt is very important for us to spend considerable
amount on the construction of emergency exists in
our office so that no casualty is made at the time of
uncertainty. (SafeWork, 2020)
The
construction
head of the
company are
responsible;e
for it
9 months
3. Communication problem New and advanced technology are used in the
organisation so that the various safety measure can
be communicate with all the employees of the
organisation.
The
managers of
the
organisation
are
responsible
for that
3 months
Part C: Establish and maintain procedures to identify hazards, assess and control risks in a work area.
This task will require you to set procedures for the identification of hazards in your work area. It will also
require you to assess and control risks at your chosen organisation / workplace. To achieve this, complete
the following:
1. Consider your chosen workplace / organisation and identify 3 hazards.
2. Use the information gathered in point 1 and complete the “Hazards Identification” table below
Hazards Identification
Item Hazard Level of risk Risk control Timeline

solution
Lack of fire exit There are many
serous hazard are
present with this
under which the
employees as well
as customers can
lost their life
The level of risk is
very high as the
life of people are
in danger
it is required for
the management
of organisation to
develop fire exits.
6 month
Product rack The rack where the
product are
displayed can be
misplaced and
buyers can face
injury from them.
It contains low
risk (Power, 2019)
It is required by
the employees to
always look at the
racks while using
by the buyers
0.5 month
Lack of fire
extinguisher
At the time of fire
there is no tool
present to makes
them slow
The level of risk is
very high as the
life of people are
in danger
It is required to
placed various fire
extinguisher in the
organisation
1 month
3. Describe 3 ways in which risk controls can be inadequate. Describe the action you would take once
these inadequacies were identified and how you would follow up with management if there was no
timely response
Answer:
There may be any risk control inadequacy made in the organisation such as failure of rack,
spread of fire in the office and many more. If these inadequacy are identified by me, I informed
the fire controlled department and try to save the life of customers and employees.
4. WHS law and organisational guidelines requires you to seek advice of a suitably qualified
professional on issues impacting the health and safety of yourself and others. Consider the hazards
you identified above. Who would request advice from in regards to those hazards at your chosen
organisation? If it is an external person, who would that be? (e.g. external consultant, peak bodies,
etc.). If you have chosen a real organisation for this assessment, approach the expert and seek
advice on one of the issues identified in point 1. If you are using a hypothetical organisation for this
assessment, research relevant peak bodies for the state you are in and seek advice from them.

Answer:
The lack of fire exists and extinguisher can lead to massive loss of life in the organisation. It is
recommended to the management of the organisation that they developed effective fire exists doors in
the organisation so that the people can escape out from the organisation at the time of fire. (Oakman,
Kinsman and Goode, 2022)
Part D: Evaluate and maintain a work area WHS management system
This task will require you to evaluate and maintain a WHS management system at your chosen
organisation / workplace. To achieve this, complete the following:
1. Your chosen organisation would like you to develop and provide a WHS induction and training
program for all workers as part of the organisation’s training program. Fill the table below to
develop a WHS induction and training program
WHS induction and training program
What are your
ogranisation’s health and
safety training needs
It is very important for the employees and workers of the
organisation that they develop various safety measures ion their
skills so that they can act in any wicked situation. All the
employees should focus on personal hygiene so that their
customers can be healthy.
Who will be the HSR
(Health and Safety
Representative and what
will their role consist of?
The managers of the organisation becomes the HSR of the
company. The main role of these HSR'S is that it ensures that the
safety measures are followed in the organisation or not. (Bluff,
2019)
How will WHS
complaints be
investigated?
If any complaint came from the HSR then it will investigate by the
top level managers. If these misconduct will perform by any
worker then they have to face punishment and if it is based on the
system loophole then try to minimise them.
What will the WHS It included different level of hierarchy under which the complaints

consultation process
consist of?
and suggestions are flow upwards towards the top level
managers.
What will the WHS
induction training for
new employees consist
of?
The new employees are provide a training of self safety and other
safety in their training programme.
2. What method do you propose to record (and identify patterns of) occupational injury and
disease at your organisation?
Answer:
It is important for the management of Woolworth that they use new and advanced technology in record
of injury and disease in the organisation. They have to develop effective first aid methods in their work.
3. Describe an action plan (and relevant processes) to monitor and evaluate the proposed WHS
management system. Include information on how compliance with the WHS legislative
framework will be achieved.
Answer:
It is very important for the management of Woolworth that they developed separate framework in their
organisation. This framework included some managers which evaluate and control the health and safety
measures in their organisation soi that each and every law required can be satisfied. (Akinradewo, and
Arijeloye, 2019)
Part E : Knowledge Questions( Minimum 2 to 5 sentences Answer required)
Question 1 Identify and detail relevant WHS Acts, regulations and codes of practice in
Australia.
Answer: The work health and safety act governed the law safety in workplace in Australia. It provide
continuous improvement framework. It enables the organization to get the license from the
government.

Question 2 specify relevant WHS organisational policies, procedures, programs and
practices
Answer: all the employees of the organisation are provided training for their safety in the workplace.
The management of the organisation has used safe working hour policy in the organisation.
Question 3 Explain hazard identification and risk-management processes
Answer:
spot the hazard
assess the risk
make the changes are the process for hazardous identification and risk process.
Question 4 What is the hierarchy of risk control and how it is applied in the workplace?
Answer: Elimination
Substitution
Engineering control
Administrative control
Personal protective control
Question 5 What are in-house and WHS legislative reporting requirements?
Answer: It refers to those concept under which the organisation chooses the hazardous situation and
then develop effective risk management in their organisation.
Congratulations on completing this assessment. Please make sure you submit the following:
 This completed workbook and the report you prepare (including the templates provided in this
workbook)
Appendix A:
WORKPLACE HEALTH AND SAFETY POLICY
INTRODUCTION
We are committed to ensuring as far as is reasonably practicable, that all employees are safe from injury and any risk to
their health, while at work.

“Employees” is a collective term used to refer to all employees including the Director, consultants or fixed term contractors
performing work.
PURPOSE
This policy outlines the commitment of our business in providing a safe and healthy work environment for all employees, clients,
course participants and visitors.
POLICY
We will maintain a position of excellence in the management of occupational health safety and welfare for all employees, clients,
course participants and visitors. Management of Workplace Health and Safety will be the pro-active prevention of work-related
injuries and illness and the promotion of safe work practices and procedures.
We acknowledge that active co-operation of all employees is required in maintaining a safe and healthy working environment.
Consequently, we are committed to a consultative approach with Workplace Health and Safety, where all people within the
company have a responsibility for their own and other employee's health and safety at the work place, and the health and safety of
all clients, course participants and visitors. Specific roles and responsibilities have been assigned to all employees.
EMPLOYEES WH&S RESPONSIBILITIES
A key requirement in achieving excellence in Workplace Health and Safety is the commitment and involvement of all employees.
To reflect this commitment, all employees will have an active role in the planning, development and implementation of health and
safety policies and programs.
In their own interests, and as a legal obligation, all employees have a responsibility and duty of care to ensure that everything is
done to effectively implement all health and safety provisions. In particular they must:
1. Take reasonable care to protect their health and safety whilst at work.
2. Not act in an improper, unsafe or unbecoming manner when performing official duties. Bare feet, swinging on chairs,
running, fooling around, inappropriate dress and language are examples of inappropriate conduct. These inappropriate
behaviours are not acceptable and under no circumstances will they be tolerated, either at the venues, in the office or at
any other location or event where you are representing us.
3. Use any equipment provided to protect their health and safety and follow reasonable instructions as provided by
us, on health and safety.
4. Ensure they do not, through the consumption of alcohol, or a drug, endanger their own safety or the safety of
anyone else.
5. Any employee that intentionally or consistently breaches this health and safety policies, guidelines and
procedures may face disciplinary action.
Various Health and Safety policies and procedures have been developed which embody the aims of this Workplace
Health and Safety policy.
References
Books and journal
Akinradewo, O.F. and Arijeloye, B.T., 2019, July. Contracting Firms Compliance to Health and Safety
Measures on Construction Sites in Nigeria. In Construction Industry Development Board
Postgraduate Research Conference (pp. 419-427). Springer, Cham.
Bluff, E., 2019. How SMEs respond to legal requirements to provide information, training, instruction and
supervision to workers about work health and safety matters. Safety science, 116, pp.45-57.

Oakman, J., Kinsman, N. and Goode, N., 2022. A STAMP analysis of the staff safety management system
in residential aged care. Safety science, 146, p.105563.
Power, J., 2019. Drug abuse reaches new highs. Electrical Connection, (Winter 2019), pp.34-39.
SafeWork, S.A., 2020. Amusement devices (Plant).
Trading, N.F., 2021. Vertical transportation design.