Work Health and Safety (WHS) Procedures and Policies

This article discusses the importance of incorporating good design, focusing on supply chain improvement, continuous training, encouraging leadership, including evidence in policies, continuous research, active government participation, and effective implementation frameworks. It also covers the procedures that should exist in the workplace, the creation and management of WHS procedures, WHS training, incident reporting, record storage, and policy accessibility. The article concludes with a discussion on learning opportunities through interactive training, coaching, and mentoring.

2)
a) To eliminate or minimize the hazard by incorporating good design.
In this way the hazard can be minimized or eliminated before it is introduced.
b) Focusing on the improvement of work, health and safety in supply chains.
Influence of the industrial leaders and good commercial relationships has a great positive impact
in relation to WHS on supply chains.
c) Continuous training and expansion of knowledge regarding both old and new hazards.
This will cause the awareness and help in continuous upgradation of everyone at workplace
regarding work health and safety.
d) Encouraging leadership in organizations and communities to emphasize on work health
safety policy.
Leaders have a more deep impact on employees and they relate more to the work health safety if
conducted by employees.
e) Including evidences in the policy.
Evidence help in development of practical solutions to the problems
f) Focusing on continuous research.
Continuous research help to promote the efficiency and effectiveness of the act
g) Active participation of government
Government can continuously make the policies for the development, implementation and
evaluation of Act related policies.
h) Framework for effective and regulatory implementation.
The policies and practices are continuously monitored to make sure the effectiveness is up to the
mark which can be done by a responsive framework.
4B)
A competent person should be given responsibility for testing the solution available for the
specific hazard. Periodic drills should be conducted. The person would keep the staff abreast
with all the latest developments. All the employees should be well versed and actively participate
in all these steps.

5A) List of procedures that should exist in workplace:
 Health and safety procedure
 Emergency procedure
 Diversity management procedure
 Knowledge management procedure
 Training procedure
5B) WHS procedures are created by WHS unit that include a development team to cover all
aspects of risk assessment.
WHS procedures should be available in every area where these should be followed. All older
versions should be replaced by revised ones as and when effective.
For the purpose of record management WHS procedures should include:
 Document identifier
 Date of creation
 Date of last update
All documents will be stored in the University;s Record Management System as per the
guidelines of UPW Record Management.
7A) WHS training:
 Decide the topics to be covered during training
 All staff members who should attend this training should be listed
 It should be clear if it is Initial training or Refresher.
 The training should include pre-existing hazards and newly identified ones after risk
assessment.
 Assessment should be conducted after training completion to identify its effectiveness.
The administrative staff member will be provided relevant training in fields like emergency
management, contingency plan implementation, safety regulations, legal compliance etc.
8) The outline of budget will be prepared by the manager in consultation with the financiers.
Physical and human resources will be taken into consideration. New equipments will be
purchased to comply with the WHS regulations. New staff will be recruited to assist experienced
employees in their work. The plan will be presented to CEO. Investors will be taken into
confidence. There will be training for 3 months; afterwards follow up will be done. Then,
necessary changes will be done and contingency plan will be implemented. The plan will be
revised after a year. New plan will be made according to new exigencies in the organization.

The staff will be provided necessary training for handling equipments, which can cause harm to
the worker. They will be taught how to operate or use the equipment, how to hold and discard the
unnecessary material and how to safely store the equipment.
11B)
Conducting risk assessment is a legal requirement with following benefits:
 Helps to recognize and control hazards.
 Make employees more aware
 Helps to reduce incidents in workplace.
 Is a proactive method to prevent hazards
It is important to prevent the workers from getting injured. In addition to this, it will save the
organization from future legal complications.
11 D) All the incidents, accidents and near misses should be reported as soon as possible.
The concerned forms should be filled and submitted. The forms should be reviewed by
administrative person to ensure the preventive measures have been taken appropriately.
Documents required are
 Document identifier
 Date of creation
 Date of last update
13C) For example WHS records can be stored either as hard copy or electronically. All the
records should be assessable with unique identifiers. The files should be secured with minimal
loss and easy accessibility. Access to the records should be restricted to maintain the privacy and
confidentiality (Yuting Chen, 2017). If the records are saved electronically there should be
proper security levels. For example number of accidents, type of injury happened and the
responsibility for fault. The records will be kept in electronic form for at least 10 years.
Afterwards they will be transferred to archive department
13D) There will be reviewing of all the incidents and hazards monthly. In addition to this, review
overall system annually and review the compliance to all the policies of WHS biannually
24) Workplace policies should be available as single manual if possible and easily accessible to
all the workers or should be available on intranet if the one exists.

25) WHS workplace policies and procedures can be accessed at the organization websites or hard
copies should be easily accessible as a single manual if possible to all the employees at
workplace (Nielsen, 2014). There will be conduction of frequent induction and refreshing
trainings for employees to make them aware of the same.
33)
 Learning opportunities are provided in form of interactive trainings from subject matter
experts.
 For coaching individual roles are set along with assignment of coach to achieve these
roles.
 Mentoring is done with the help of relationship between team members.
Bibliography
Nielsen, K. J. (2014). Improving safety culture through the health and safety organization: A case study.
Journal of Safety Research, 50-56.
Yuting Chen, B. M. (2017). Impact of individual resilience and safety climate on safety performance and
psychological stress of construction workers: A case study of the Ontario construction industry.
Journal of Safety Research, 56-60.