BSBWHS501 Ensure a Safe Workplace: WHS Risk Management Analysis

This article discusses the WHS risk management analysis for BSBWHS501 and outlines the procedures, policies, and roles involved. It also covers the financial and human resources required for effective health and safety management, as well as the legislation, code of conduct, and procedures for risk identification, assessment, and control. The article also touches on communication and consultation techniques, monitoring of work and health safety management, and storage and handling of dangerous goods.

BSBWHS501 Ensure a safe workplace 1
BSBWHS501 Ensure a safe workplace
By Student’s Name
Course + Code
Class
Institution
Date

BSBWHS501 Ensure a safe workplace 2
WHS risk management analysis
Task 1
Procedures and policies to be followed:
 Selection and recruitment policy: ensure that the best personnel are employed.
These people will ensure the culture, values, and goals of WHS are followed.
 Training procedure: no discrimination while training the employees.
 Consultation criteria: ensure employees are consulted when any safety systems
are to be implemented (Baird, 2016). Proper consultation strategies are to be put in place.
 WHSMS policy: provide risk evaluation assessments, conduct surveys to
identify hazards and also ensure full control of these hazards.
 Record keeping policy: Proper record keeping and ensuring records are easy
to retrieve. These policies will also ensure there are confidentiality, privacy and adequate
security to documents.
Amendments and adaptions for the policies
 There will be a transparent, professional, timely selection and recruitment of
employees (Robson, 2007). The process of recruitment will be highly scrutinized to ensure
there is no discrimination against people.
 Safety representatives of WHS systems must be selected to represent the
workers in the organization.
 Workers in the organization must be consulted to explain how safety or health
issues are going on in the organization.
 In case of reasonable problems from the workers about their health or safety
matters, then they should be offered the right to stop operating since their health is the utmost
concern.

BSBWHS501 Ensure a safe workplace 3
 Inspectors should be appointed so that in case a dispute arises regarding a
certain operation on WHS systems the party affected will be assisted.
 Appointing of professionals or experts in the safety department should also be
a topmost task by the company (Akpan, 2011). These people will act as inspectors capable of
identifying and preventing hazardous events. They should be issued with company identity
cards with their names and roles for easier identification.
Roles, Responsibilities and accountabilities
The table below will help in classifying the different roles of all the people in the
organization.
Role Responsibilities Accountabilities
Senior managers Ensuring all the policies and procedures in the
organization are implemented effectively and aid
the senior supervisors in executing operations as
well as evaluating their operations
Chief Executive
Officer
Store managers Ensuring all the policies and procedures effected
comply with the area conduct. This will be done
by supervising and offering adequate training to
the employees.
Provide employee consultation with regard to their
health and safety conditions.
COO
Employees Abide by the policies and procedures in WHS that
will ensure they have the best safety conditions.
managers
Contractors Comply with the procedures of the organization as
well as ensuring proper health and safety measures
are put in place.
managers
Financial and human resources for effective health and safety management

BSBWHS501 Ensure a safe workplace 4
Some of the financial resources that will ensure effective management of health and
safety will include the following:
 Costs to acquire new personnel.
 Cleaning costs.
 Training costs.
 Machinery replacement costs.
 Storage costs.
Some of the human resources will include the following:
 Training personnel
 Risk assessors
 Consultants
 Store managers
 Consultants
WHSMS in Australian Hardware, Wollongong
o The performance management:
At the end of each probation duration, each and every employee is handed his/her
own performance plan (Conghua Xue, 2017). Later on, they will be given the personal
review on every July or August for the rest of their years in the organization.
Employee performance assessments are done twice annually. A review did either
January or February assesses the progress of each employee achievements towards his/her
on plan targets.
o Accidents and emergency issues management:

BSBWHS501 Ensure a safe workplace 5
All accidents must be reported to the health representatives regardless of their
level of efficiency. He/she then takes proper actions as per the WHS policy of
Wollongong.
PCUBs management: this stands for personnel conducting business. These are the
hardware or the workplace itself.
Officers: These are the persons in charge of the hardware. These are the senior
managers, directors and the chief executive officers.
Workers: These are the people required to take care of their own health and safety
as well as ensuring all the other people are not affected by their operations in the
workplace. They must follow the rules and policies of the PCBUs as well as comply with
the WHS regulations (Zanko, 2012). These people are the employees, checkout staffs,
administrations and the consultants.
Volunteers: The volunteer workers in these organization have the same duty as the
workers.
WHS professionals: These are the people in the organization who have various
qualifications and perform different tasks in ensuring the organization is safe and healthy.
The tasks will include engineering, medicine tasks, hygiene services and risk managing.
o Why this WHS management system is efficient?
This system is more specific as opposed to the initial one. Every person has a
defined role and responsibility in ensuring the workplace is safe and healthy.
TASK 2

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Some of the policies that need to be included in this assessment will include the
following:
 Selection and recruitment policy: ensure that the best personnel are employed.
These people will ensure the culture, values and goals of WHS are followed.
 Training procedure: no discrimination while training the employees.
 Consultation criteria: ensure employees are consulted when any safety systems
are to be implemented (Gheorghe, 2017). Proper consultation strategies are to be put in place.
 WHSMS policy: provide risk evaluation assessments, conduct surveys to
identify hazards and also ensure full control of these hazards.
 Record keeping policy: Proper record keeping and ensuring records are easy
to retrieve. This policy will also ensure there are confidentiality, privacy and adequate
security to documents.
Legislation process:
 The work Health and safe act of 2011
 The work health and safe regulation NSW
Code of conduct:
 Hazardous tasks: On 7th of December 2010, a code of this practice was
released to the public for consultation. It was endorsed on the 10th of August the year 2011 by
the ministry of workplace relations.
 First aid: This code came into practice on 18th of July 2014 after just being
approved.

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 Noise: It was approved on 16th of December the year 2011. It came into
practice on 1st January 2012. It was put in place to prevent noise as well as prevent hearing
loss.
 Consultation: the notice for the approval of this code was published in NSW
government gazette termed as Work Health and safety consultation cooperation and
coordination (OHS Solutions, 2001). It was put into practice on 1st of January the year 2012.
Procedures:
Risk identification: it involves finding situations and things that could damage
people. These hazards rise from the aspects of work and how they interact with the
organization. These include environment, work tasks, work management and design.
Risk assessment: It helps determine what could happen in case a certain hazard
occurs or what are the possibilities of a certain hazard occurring (Baird, 2016). It helps
determine the severity of the risk, whether the measures put to control the risk are
efficient, actions to control the occurrence of risk, urgency of the control measures. The
assessment of risks will depend on the type of information provided, the resources
available. This procedure maybe simple discussion with the employees or even involve
complex analysis such as using tools recommended by experts.
Risk controlling: This is by far the most fundamental step in risk management. It
will involve full elimination of the risks or just minimizing risks. Representatives and
workers must be well consulted in this step (Kuusisto, 2000). Their previous experience
will be essential in making choices on the effective measures for risk control. Since there
are many ways to eliminate risks the most effective ones should be chosen. Effective risk
controlling measures will ensure there is the total elimination of risks or help minimize
risk extent. A single risk control measure may be used or several measures may be

BSBWHS501 Ensure a safe workplace 8
combined to produce best results. It should also be noticed that some challenges are easy
to fix while others need a lot of time and effort to eliminate. So those issues that need a
lot of time and efforts will need to be prioritized.
Consultation:
 Safety matters: during risk identification, risk assessment and risk control then
the managers will have to consult with their works. The previous situations experienced by
these workers will help you determine the best and most effective way to deal with risks.
 Interventions and controls: proper and regular consultation of the managers to
the workers and contractors must always be done. This will help the management to gain
adequate details and information about the type of hazards affecting them. This will then help
the organization make appropriate decisions on how to deal with the issues at hand. The
workers affected are also given a chance to express themselves to the management. They will
then provide views which are then assessed.
 Confliction restoration: the best method to solve issues in an organization will
be to first consult with the parties concerned on what brought up the conflicts then they will
easily be dealt with (Jonathan, 2016). Disagreements in an organization will occur between
workers, management, health representatives and the contractors.
Record keeping:
Proper record storage of information must be done in an organization. The type of
information that must be well stored will include the following:
 Type of risks identified, assessed and the measures put in place to control the
risks.
 When and how the measures to control will be put in place, monitored and
evaluated adequately.

BSBWHS501 Ensure a safe workplace 9
 The people who were consulted, that is, the workers, contractors, help
representatives et cetera.
 The proper records of training, recruiting and employee assessments
 The records on plan adjustments.
The table below will help in analyzing how to keep records in this organization
Date: How
implement
ation of the
controls
will take
place?
When will
this be
completed?
Due date
Action by
the
supervisors
Location: What other
controls
will be
needed?
How
efficient
are the
existing
controls?
What is the
risk level?
What is the
probability
that the
hazardous
event will
occur?
What is the

BSBWHS501 Ensure a safe workplace 10
damage
that the
hazard will
cause?
Hazard
Storage and handling of dangerous goods:
The first thing to do in this procedure is to identify the products that may be
hazardous. Then identify the person who has the expertise to deal with this kind of products.
Identification of the possible remedies to the risk posed by the products should also be
addressed. The necessary procedures that must be followed when dealing with the goods
must also be relayed efficiently (Khan, 2014). Then the risks are again identified, assessed
and controlled. Lastly, a monitoring and reviewing of the measures put in place during
controlling must be done. In case of any emergencies, the managers must be well prepared.
Traffic control measures in the stores
Eliminating risks is the most efficient way to improve an organization. Though, that
does not always occur managers have to try a hard enough to minimize the risks. In a
warehouse situation, managers will try hard enough to minimize traffic hazards since people
maybe congested hence minimal movement. On roads, the same must be done to minimize
congestions (Baird, 2016). Pedestrians should have their own traffic routes as well as
vehicles. Barriers should be set up near the organization’s entry and exit points. This will
help prevent pedestrians stepping in front of cars. The existence of separate routes will ease

BSBWHS501 Ensure a safe workplace 11
the movement. In case some pedestrians use the routes meant for vehicles then traffic light
systems must be installed that will help reduce the congestions.
Timeline Resources Action
30th August 2015 $5,100 Hold meetings and perform
several surveys as a way of
identifying hazards
15th September 2015 $25,100 Information assessment
should be done then adequate
consultation with the experts
performed
Per Week $30,100 Up to date information on
training and operations must
be provided to the employees
Per Month $4,100 Ensure all the procedures and
policies are adequately
followed
Every three months $6,100 Regular scrutiny of records to
identify possible risks
Communication and consultation techniques: Organized meetings, performing of
surveys, interviews are some the methods that will be used to communicate with the workers
and contractors.
Monitoring of the work and health safety management.
The following will be done during monitoring of the health and safety measures in
this organization:
 We will ensure that all the workers and contractors have access to the WHS
plan of all the projects that the organization undertakes (Xue, 2017). We will ensure that all
these workers have the chance to read, understand and acquire all the clarifications regarding
the plan.

BSBWHS501 Ensure a safe workplace 12
 We will ensure that we have a copy of the plan of the WHS until completion
of the project.
 Regular reviewing and evaluation of the plan must also be done. In case of any
mistakes then corrections must be made.
Task 3
The report on the evaluation
There are three recommendations made in this report.
Recommendations on induction and training
Worker induction:
The senior manager must work with all the other managers in various departments
to ensure that a particular induction process is executed before work begins.
The induction process must provide information on:
 Expectations anticipated from the management plan of WHS and the
procedures.
 Emergency meeting zones
 The rules of the sites
 Facilities used in the organization
 The particular hazards identified
 The construction activities that will lead to high-risk occurrence.
 Any additional information must also be provided.
Employee training

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The senior manager must ensure that:
 Employees are adequately trained and competent enough for their jobs.
 Employees are well trained to face risks and they understand how to control
them.
 All the workers have white card or training from other organizations.
 There is training on the site place and there is adequate training (Jonathan,
2016).
 Employees obtain external training for particular tasks.
 Workers have licenses for risks
 The contractors are well communicated to ensure employees are well trained.
The legislation, codes of practices and standards are shown below:
 Formal training programs. Four programs or types of courses are offered on
health and safety training
o Certificate courses offered
o Accredited courses
o Short courses
o Professional programs
The arrangements to accredit and approve all the trained personnel with different
courses is done in different states.
 The training is provided by the following:
o Unions
o Employee organizations

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o Private consultants
o The organizations where they work
o Colleges and institutions of tertiary learning
o Organizations in the country’s region such as commonwealth.
Informal training programs. This is the role of the experienced supervisors who have
adequate skills and adverse knowledge on the health and safety measures (Kuusisto, 2000).
These supervisors will offer training to other employees in the organization. For these to be
effective then the supervisors ought to have adequate training that will develop their skills.
Record keeping improvements
The record and all data on the WHS management will include details about risk
assessments, checklists, and forms about the management systems (Akpan, 2011). In
addition, some other records in this systems will include all the information about the risk
management from external sources such as health surveillance forms, external auditor’s
reports or the monitoring reports.
- The records should be easily identified and traceable: whether the records are
stored locally or in computers they should be easy to trace and identify. A distinct identifier
should be assigned to each record.
- The records should be properly collected, indexed and filed: The records
should be properly collected for easy filling and indexed at a later stage (Robson, 2007).
Indexing of the records will be done with regard to the type of record and the type of security
needed. An order of arrangement should be followed when filing the records. The type of
record or file will determine the type of filing system in place. Indexing of files reduces the

BSBWHS501 Ensure a safe workplace 15
risk of losing the data as well as increases the retrieval level. The local records index on WHS
will help file the records collected locally to ensure easy retrieval.
- Proper maintenance and storage of the records: the storage and maintenance of
the records should be in regard to the records management policy and guidelines. Any
external records such as audits and notices will be stored properly.
- There should be maximum privacy, confidentiality and quick access to data:
all the data stored shall follow the records policy (Akpan, 2011). Any documented recorded
as confidential will have a high level of restriction to access. Only authorized people will be
allowed to access such type of information.
Protection of the documents: most electronic records are controlled by the type of
security system in the organization. The different levels of security will help secure data to a
certain extent. Any adjustments in the levels will only be made by the IT experts, not other
people. Other related information on how to protect data against damage and loss will be
found in the records management policy and guidelines.
Retrieval of information: appropriate mechanisms in the management systems will be
used to retrieve data. Electronics systems will be helpful in retrieving data that is
electronically stored. Manually processes will be efficient in retrieving hardcopy information.
Only people with authority will be allowed to access and retrieve the certain type of classified
information.
The following table is a plan for the induction and training sessions

BSBWHS501 Ensure a safe workplace 16
Date of
review
Timelines Resources Actions Who Report to
whom
25 Aug
2015
Weekly WHS experts on
customer service
To provide
WHS
knowledge
for customer
service staff
to work
safely in the
warehouse
Team leader Human
resource
manager
30 Aug
2015
Monthly WHS consultants To train
drivers to
drive safely
The driver's
leader
supervisors
1 Sep 2015 Weekly Health and safety
committee
representatives
To hold
meetings
with
employees
on how to
improve
WHS for the
company
HR
managers
Senior
managers
Session plan for induction:
Session Suggested content for the session Time/ Date
Morning tea Introduction of the new mates 9:00- 10:00 Aug17
On the job
coaching
Coach employees on the spot on how to
improve LTI
Aug 20
Mentoring Give employees helping hands on
encouraging them to speak out their
opinions
12:00 – 14:00 Sep 1
Video watching Show employees what to do and what
not to do in a graphic way
11:30- 12:30 Sep3
Job-swap Let managers and workers swap their
roles for a while and to better
understand each other’s’ needs
9:30-11:30 Sep 10
Shadowing shadowing another employee to see
how they do it and what's involved
14:00-16:00 Sep 20

BSBWHS501 Ensure a safe workplace 17
Bibliography
Akpan, E., 2011. Effective Safety and Health Management Policy for Improved Performance
of Organizations in Africa. International Journal of Business and Management, 6(3), pp. 5-
10.
Baird, D., 2016. The Implementation of a Health and Safety Management System and its
Interaction with Organisational/Safety Culture: An Industrial Case Study. Journal of Policy
and Practice in Health and Safety, 3(1), pp. 7-11.
Catalin Gheorghe, 2017. Study regarding the Steps of Occupational Health in Safety
Management System. International Journal of Economics and Management Systems, 2(1),
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Conghua Xue, L. T. a. D. W., 2017. Who is dominant? Occupational Health and Safety
management in Chinese shipping. Journal of Industrial Relations, 59(1), pp. 8-12.
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Practice , 7(29), pp. 5-8.

BSBWHS501 Ensure a safe workplace 18
Kuusisto, A., 2000. Safety Management System, Finland: Technical Research Centre of
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OHS Solutions, 2001. Occupational Health and Safety Management Systems, Sydeny:
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