Work Health and Safety Practices: Assessment 1 and 2

This assessment covers the legal requirements and codes of practice for implementing and monitoring work health and safety practices in the workplace. It includes situations such as evacuation of staff and customers, security management, and handling hazardous substances. The assessment also covers consultation processes with staff and colleagues, risk assessment, process implementation, monitoring, and documentation.

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Implement and monitor work health and safety practices
Name
Student ID
Institutional Affiliation

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Assessment 1
1. Under the WHS Legislation, there are 5 situations when a person conducting a
business or undertaking (employer) must consult with workers. Name 3 of them.
 The identification of hazards and assessment of risks arising from the work
already undertaken or to be undertaken.
 The making of decisions on ways of eliminating and minimizing the risks.
 The making of decisions on consultation procedures with workers, resolving of
issues regarding workplace health and safety, monitoring the workers’ health,
monitoring workplace conditions and the provision of training and information for
the workers.
2. List 4 ways you can provide staff with workplace health and safety information.
 Training staff on safe work practices
 Provide an effective system to identify and control hazards
 Compliance with OSHA regulation
 Provide open communication and caring in a conducive climate to safety
3. An emergency evacuation plan is one example of a WHS procedure which helps
to keep people safe. List 4 others relevant to your industry.
 location of the fire escape, fire exits, and points
 location of first aid supplies
 specific procedures which deal with the injury of workers.
 Medical emergency response procedure
4. List 2 methods of monitoring that staff are following WHS procedure.
 Collect data of incidents in the organizations and compare with previous
records
 Review feedbacks from the staff.

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5. List 5 types of document that would act as evidence of your company’s
compliance with WHS laws.
 WHS Policy
 Psychological Health & Wellbeing Policy
 WHS Objectives and Targets
 WHS Responsibility Statement
 WHS Management Review Guidelines
6. List 4 possible steps you could take if you observed a staff member not
complying with your company’s WHS practices or a hazard control measure was
not working properly.
 Communication with staff about the importance of complying with WHS
Practices
 Applying consulting procedures
 Dealing with issues raised during the consultation that makes employees not to
comply
 Recording and consulting with work team regarding outcomes and encouraging
comply with WHS practices for their personal safety.
7. List 5 WHS issues or potential hazards you need to monitor in your department/
industry on a daily basis.
 Psychological – stress, constant low-level noise, the threat of danger,
discrimination, harassment
 Physical – slippery floors, fire, poor lighting, excessive noise, misused or
unsafe machinery, objects in walkways.
 Chemical – liquids, vapors, fumes, dust, gases
 Biological –fungi, virus, infection by bacteria

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 Ergonomic – poor equipment design, repetitive movement, manual handling,
 Radiation – ultraviolet, infra-red, microwaves
8. List 3 matters you might discuss as part of making consultation arrangements.
Changes needed to take place within the organization
 The decision to be implemented.
 Organisation structure.
9. Name 3 methods you can use to provide staff members with the opportunity to
contribute their views on WHS issues
 contributing to team meetings
 talking with your workgroup
 giving feedback on policy and procedures when asked
10. If you cannot resolve a staff member’s WHS issue or control a hazard yourself,
name 3 people you might refer the issue to in order to find a resolution.
 Health and safety representatives
 Crisis manager
 Associate Director of WHS
11. A staff member has raised WHS issues in the workplace which now have been
resolved. Why is it important to communicate the result back the staff member
who raised it?
 Communicating back the result back to the employee who raised the issue is
important as it is a way of letting the employee know that the company has
considered their concern. Additionally, its an opportunity for the organization
to assess the satisfaction of the employee with the solution.

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12. Safe Work Australia’s Code of Practice “How to manage work health and safety
risks” lists the instances when risk management must occur and hazard controls
must be used. List 5 instances when this needs to occur in an organization.
 In a situation where new employees have been recruited in the organization and they
are not aware of risks.
 In a situation where there is increased of risks and many employees have been
involved
 When the organization has been accused by the government for not complying with
WHS procedures
 When there is the possibility of occurrence of risk in the future and its impact is likely
to be high
 In a situation where new resources like machinery and equipment’s have been
introduced into the organization.
13. List 4 different types of WHS training methods.
 Instructor-Led Training
 Interactive Techniques
 E-Learning
 Computer-Based Training
 Hands-On Training
14. Give 2 examples of when you must provide WHS training to your staff.
 When employees are not complying with WHS procedures in their
workstations.
 When they are increased in accidents and incidents in the organization.
15. Give 4 examples of training you might organize with a specialist WHS training
provider

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 Technology-based learning
 Lectures
 Tutorials and group discussion
16. Give 3 reasons you should monitor the effectiveness of training programs
 To make sure employees and all participants have thoroughly understood the
concepts that they are trained.
 In order to make sure that the training has developed professionalism and
brainstorm employees on basic knowledge
 To identify key areas that need improvements.
17. Where should Safety Data Sheets (SDS) be kept>
 Safety data sheets should be kept current and in an area which is accessible
and readily available in the workplace for easy location during an emergency,
like fire (Suleiman & Svendsen 2014).
18. List 4 pieces of information you can find on an SDS.
 Potential hazards
 Control measures
 Management of hazards
 Safety precautions
19. What information can you get from a completed risk assessment document?
 Identification of hazards
 Potential people who can be harmed
 Risks assessment and action is taken
 A record of the findings
20. List 4 pieces of information that should be recorded as a training record for a
staff member who has undertaken WHS training.

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 Responsibility
 Emergency procedures
 Actions plans
 Feedbacks
21. How can you minimize the environmental impacts of storing documents and
files>
 Trying to use both sides of papers for drawing, writing, copying, and printing.
 Reusing papers already printed on one side by manually feeding into printers
and copiers.
 Properly disposing of used papers in bins for recycling or proper disposal
22. Under the WHS legislation, what is an employer’s duty of care in relation to
providing a safe workplace>
 Employee duty care is making workplace safety by preventing health risks and
making sure that substances that may cause damage to health are controlled.
23. If a business chooses to have direct, regular contact between employer and
employees instead of appointing a WHS committee or appoint WHS
Representatives, have they failed to meet the requirements of the WHS act?
Why/ Why not?
 The business has not failed to meet the requirements of the WHS act since
contact between the employer and the employees is critical for a safe work
environment and in the maintenance of WHS.
24. If a WHS committee raises a WHS issue with an employer, and the employer
does not consider the issue in a timely fashion, has the employer failed to meet
their legal requirements?

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 Yes-the employees have failed considering that WHS issues might endanger
the healthy lives of others in the organization.
25. What is the role of a WHS committee?
A health and safety committee’s function include:
 Facilitation of cooperation between workers and PCBUs
 Assistance in the development and reviewing of WHS systems, policies and
procedures, and ensuring PCBUs meet their duty of care obligations (Hughes
& Ferrett 2011).
26. List 2 penalties a judge may impose on you if you fail to meet your duties under
the WHS act.
 Fine of up $150,000.
 Imprisonment of up to 20 years

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Assessment 2
1) Evacuation of staff and customers
2) Security management of cash, documents, equipment, keys or people
3) Handling chemicals and hazardous substances
Instance Date Duration from…
to…
Tasks to be completed
What will be observed?
Selection 1:
a. Evacuation of staff and
customers
25/10/2018 From:
1/11/2018
To: 7/11/2018
Consultation with staff
on their feedback on
the training process
Risk Assessment to
ascertain the level of
risk being faced due to
improper evacuation
techniques
Process
Implementation
through the training of
employees and
enhancing their
knowledge and practice
on evacuation drills
Monitoring of process-
periodical review of the
level of employee
understanding

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Identification of
Training Needs-
employees should be
physical present
Evaluation-simulating a
disaster incidence to
check whether the
employees have
understood the
evacuation procedure.
Recording of
documentation
Selection 2:
1) Security
management
of cash,
documents,
equipment,
keys or
people
25/10/2018 From:
8/11/2018
To: 15/11/2018
Consultation with
finance manager and
relevant employees
Consulting with the
storekeeper
Risk Assessment to
define the rules of
proper storage of keys,
equipment, and cash
Process
Implementation by

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ensuring that all
employees are trained
on the proper handling
of company equipment
and ensuring
responsibility for
damages, and training
on the proper following
of protocol
Installing video
surveillance in the
premises and especially
in sensitive areas like
cash reserves.
Monitoring of process
to ascertain how
employees are
understanding their
training process
Identification of
Training Needs-
employees to be
physically present
during training and to
assume responsibility of

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assigned equipment
Evaluation-evaluating
the process of
implementation to
assess how employees
are adapting to the
procedures.
Recording of
documentation to
ensure that there is
written evidence on the
training and
implemented processes.
Selection 3
1) Handling
chemicals
and
hazardous
substances
25/10/2018 From:
16/11/2018
To: 23/11/2018
Consultation with
managers and
employees
-consultation with
manufacturer
Risk Assessment-
ascertaining which
types of employees are
at risk of chemical harm
Process
Implementation-

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training the employees
and ensuring that they
understand first aid
techniques and how to
handle chemicals
Monitoring of process
to check if employees
have understood the
implementation
process.
Identification of
Training Needs-proper
protective clothing to be
provided by employees
and need for an
experienced trainer
Evaluation-review of
the process to ascertain
its effectiveness
Recording of
documentation

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1. Once your situation have been selected, you need to access the relevant codes of
practice from the Safework website or the website governing WHS relevant for your
state.
Situation Code/
legislation/facts
heet
Reference
a. Evacuation
of staff and
customers
FACT SHEET
—
EMERGENCY
PLANS
https://www.safeworkaustralia.gov.au/
doc/emergency-plans-fact-sheet
b. Security
manageme
nt of cash,
documents,
equipment,
keys or
people
HOW TO
MANAGE
WORK
HEALTH AND
SAFETY
RISKS
Code of
Practice
https://www.safeworkaustralia.gov.au/
system/files/documents/1702/
how_to_manage_whs_risks.pdf
c. Handling
chemicals
MANAGING
RISKS OF
https://www.safeworkaustralia.gov.au/
system/files/documents/1702/

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and
hazardous
substances
HAZARDOUS
CHEMICALS
IN THE
WORKPLACE
Code of
Practice
managing_risks_of_hazardous_chemicals2
.pdf
2. After you have identified the specific requirements for each situation you will need
to plan, develop and implement consultation processes with your staff/ colleagues.
1. Instance
Situation: Evacuation of staff and customers
Describe the legal requirements set out by the relevant code/ legislation that
applies to this situation
a. PCBUs must ensure that an emergency plan
b. An emergency plan should be a written set of instructions that outlines what
workers and others at the workplace should do in an emergency
c. The types of emergencies to plan for may include fire, explosion, medical
emergency, rescues, and incidents with hazardous chemicals, bomb threats,
armed confrontations and natural disasters.
d. Emergency plans do not necessarily have to be lengthy or complex.
e. Higher-risk workplaces may require additional information in their
emergency plans.
f. Emergency plans, or a summary of key elements of emergency plans,
should be readily accessible by workers or on display in the workplace, for

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example on a notice board.
g. Workers must be adequately trained in emergency procedures.
Consultation Requirements: Where, when what
In case of an emergency workers and customers should assemble at one point so
that an head count can be done to know if there are any missing persons.
Who is involved:
All people in the organization including employees, and customers
Risk assessment including Hazard Analysis- what will need to be assessed
a. The probability of the occurrence of the risk
b. Procedures to be followed in the event of the risk occurring
c. Mitigation measures
d. Follow up
Complete the risk assessment template market “Situation ___________________”

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2. Instance
Situation: a. Security management of cash, documents, equipment, keys or
people
Describe the legal requirements set out by the relevant code/ legislation that applies
to this situation
a. Cash, documents, equipment, keys should be handled by authorized
personnel
b. There should be authority over the handling of cash, documents, equipment,
keys and correct process must be followed
c. In case of cash, safes should be used and keys kept secure
Consultation Requirements: Where, when what
PCBUs must consult, cooperate and coordinate activities with all other
persons who have a work health or safety duty in relation to the same
matter, so far as is reasonably practicable.
Who is involved:
a. Employees in general
b. Risk management committee
Risk assessment including Hazard Analysis- what will need to be assessed
a. Probability of the occurrence of losses
b. People/departments to be affected

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c. Type of risk which can occur
d. Risk prevalence
e. Mitigation measures
f. Risk control review
Complete the risk assessment template market “Situation ___________________”
3. Instance
Situation: Handling chemicals and hazardous substances
Describe the legal requirements set out by the relevant code/ legislation that applies
to this situation
 obtaining the current Safety Data Sheet (SDS) from the manufacturer,
importer or supplier of the chemical
 controlling ignition sources and accumulation of flammable and
combustible substances
 provision and availability of fire protection, fire fighting equipment and
emergency and safety equipment
 preparing an emergency plan if the quantity of a class of hazardous
chemical at a workplace exceeds the manifest quantity for that hazardous chemical
 stability and support of containers for bulk hazardous chemicals including
pipework and attachments
 decommissioning of underground storage and handling systems
 notifying the regulator as soon as practicable of abandoned tanks in certain
circumstances

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Consultation Requirements: Where, when what
The company should consult with the manufacturers of the chemicals to get the
safety use of the chemicals and process to follow in case of accidents
Who is involved:
Chemical manufacturers, the customers, the management, and the employees.
Risk assessment including Hazard Analysis- what will need to be assessed
 identifying risk of physical or chemical reaction of hazardous chemicals and
ensuring the stability of hazardous chemicals
 ensuring that exposure standards are not exceeded
 provision of health monitoring to workers
 provision of information, training, instruction and supervision to workers
provision of spill containment system for hazardous chemicals if necessary
Complete the risk assessment template market “Situation ___________________”
4. Part B
Implementing, Monitoring and Evaluating WHS Systems

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The implementation of health and safety programme started by briefing the staff about
procedures to be undertaken in an organization to ensure the staff is compliant. The
procedures included identification of risk, reporting risks, concern department assess the risk
and take action. For effective briefing, the explanation about work team regulation, code of
practices and the relevant provision of WHS act is defined. All processes should be
monitored to ensure that breaches are promptly identified.
Evacuation of staff and customers on fire breakouts will require the right procedures
to be followed in order to avoid casualties. To achieve effectiveness and prevent deaths,
employees should be properly trained on the methods to follow in order to avoid breaches
and ensure complete evacuation of all personnel from the premises in case of risk, for
example, a fire breakout. Employees will require hands-on training.
Security management of cash, documents, equipment, keys or people requires proper
protocol to be followed in the custody of keys especially to cash reserves as it is a sensitive
area which is most likely prone to theft. Proper procedures should be followed and
authorization processes to be observed to avoid breach and shortfall and ensure responsibility
of company property. Employees require interactive techniques type of training.
Handling chemicals and hazardous substances is a risky undertaking and requires
employees to be trained by instructors who have deep knowledge on the type of chemicals
and safe interaction with hazardous substances. Proper procedures should be followed from
consultation with employees to the implementation of the procedures to reduce casualties.
Employees interacting with chemicals should have proper protective clothing to minimize the
risk.
During the identification of hazards, it is clear that activity from evacuation of
customers and staff has a high probability of endangering lives and the impact is catastrophic.

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Security management of cash, keys, people and equipment has a medium likelihood of
causing risks although the impact of risk is low.
Chemicals have a low probability of causing an accident but once risks occur its
probability is a catastrophe as well as biological agents. In order to minimize all the risks, the
organization must provide effective control measures including training of employees,
provision of safety essentials like helmets and dust coats.
WHS Risk Assessment Template-1
Step 1 Step 2 Step 3 Step 4 Exis
ting
risk
scor
e is
rele
vant
Step 5
Action
required
Hierarchy of
Controls
Risk
Score
Implementation
Activity Hazards Potential
Risks
Existing
Controls
Actio
n by
Due
Date
Date
Completed
Describe/
name the
activity,
task or
process
with the
associated
risk)
(Describe
the
hazard)
(Describe
consequences
and impacts
of the risk)
(Describe
existing risk
control
measures in
places)
Evacuatio
n of staff
and
customers
on fire
breakouts
Some
customers
and staff
may be
left behind
especially
the
physically
challenged
and those
caught
unaware
Risk of
casualties and
even death of
staff and
customers in
the premises
-Assembling
in a fire
assembly point
for physical
headcount to
ascertain
missing people
-Proper
training of
staff on
disaster/risk
evacuation, for
4 Administrati
ve Controls
-Contact the
fire brigade
for assistance
-install fire
alarms and
extinguishers
for fire
control
-install video
10/
Catastro
phic
Crisis
mana
ger
1
mont
h
30/10/201
8

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by the
crisis.
example,
avoiding using
the elevators
surveillance
to identify
any fire
incidents and
their causes
Security
manageme
nt of cash,
documents,
equipment,
keys or
Loss of
cash,
documents,
equipment,
due to theft
Financial loss
to the
organization
Authorized
personnel
keep the keys
to cash and
important
equipment
-installed
video
surveillance
3 Engineering
controls
Identification
of security
loopholes
-proper
authorization
on access to
5/
medi
um
Head
Of
dept
24
hour
s
26/9/201
8

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people to monitor
organizational
activities
safe house
-heavy
punishment
to
perpetrators
Handling
chemicals
and
hazardous
substances
Chemical-
burns
Casualties
Deaths
Trained staff
and
customers on
the safe use
and handling
of chemicals.
6 Personal
Protective
Equipment
identification
of hazardous
chemicals
which require
special
handling
-management
to provide
employees
and
customers
with
protective
wear and
relevant
training
10/
major
Risk
manag
er
1
mon
th
30/10/20
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Risk Analysis Matrix – Level of Risk
Identified Hazards
Risk Assessment Risk Score
Risk Level ActionLikelihood
(L) Consequences ( c) L X C
Security
management of
Rare
1
Medium 5
1 X 5=5 Moderate
Identification of
security

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cash,
documents,
equipment,
keys or people
loopholes
-ensuring safe
custody of office
keys
-heavy
punishment toEvacuation of
staff and
customers on
fire breakouts
Moderate 2 Major 6 2 X 6=12 Catastrophic Contact the fire
brigade for
assistance
-install fire
alarms and
extinguishers for
fire control
-install video
surveillance to
identify any fire
incidents and
their causes
Handling
chemicals and
hazardous
substances
Rare 1 Major 10 10 X 1=10 Catastrophic identification of
hazardous
chemicals which
require special
handling
-management to
provide
employees and
customers with
protective wear
and relevant

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training
Definitions
Definitions
Likelihood L Score Consequences Scor
e
Risk Score
(LXC)
Hierarchy of Risk
Controls
Rare 1 Minor-e.g. Small
cut, first aid
treatment only
1 Elimination is a
permanent solution
and should be
attempted in the
first instance
(Monthly)
Occassionally 2 Moderate- e.g. 2 Substitution
involves replacing
the hazard or
environmental
(Weekly) Sprained ankle,
one day off
required

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aspect by one of
lower risk
Frequent 3 Major- E.g. Loss
of limb or bodily
function
3 Engineering
controls involve
physical barriers or
structural changes
to the environment
or process
(Daily)
Administrative
controls reduce
hazard by altering
procedures and
providing
instructions.
Constant 4 Catastrophic-e.g.
Fatality
4
(Hourly)
Personal Protective
equipment last
resort or temporary
control
Legend
* Minor/ no risk (risk score 1-22) - is acceptable. No further action on risk control measures is

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necessary
*Moderate risk (risk score 3-4) -indicates conditional acceptability. Further risk control measures
should be considered and existing controls monitored
* Major risk (Risk score 5-6) - indicates unacceptable level of risk. Controls and measures must
be developed and implemented in the short to medium term.
References
Hughes P, Ferrett E. Introduction to health and safety at work: The handbook for the
NEBOSH national general certificate. Routledge; 2011 Dec 31.
Suleiman A, Svendsen K. Are safety data sheets for cleaning products used in Norway a
factor contributing to the risk of workers exposure to chemicals?. International journal of
occupational medicine and environmental health. 2014 Oct 1;27(5):840-53.