Conducting and Chairing a Workplace Meeting: Agenda, Minutes, and Action Plan

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Running Head: BSBADM502
BSBADM502
Name
Student ID
Institutional Affiliation

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Running Head: BSBADM502
A1 WRITTEN ACTIVITY
Task 1: Action - Conduct and Chair a workplace meeting and produce;
1. An agenda
2. Minutes of the meeting and;
3. An Action Plan for a minimum of 2 key items on the agenda
Refer Move project team meeting Minutes.doc Case Study in Resources folder
Task 1
AGENDA
MEETING AGENDA
Date: 27/10/2018
Time: 11:52 am
Location: Hall Seven
Topic:
The meeting aims to formulate the agenda of
the items to discuss in the next meeting since
the company has been facing various challenges
which need to be discussed.
Attendees: Mr. Timothy Burrow – Secretary,
Company Secretary
Mr. Michael Scott – Chairman
Mr. Michael Dave – Finance Department
Mr. James Daniel – Member, Procurement
section
Facilitator: Michael Scott – Chairman
Recorder: Timothy Burrow – Secretary,
Company Secretary
Timekeeper: James Daniel
Other Role(s): n/a

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Running Head: BSBADM502
Meeting Objectives:
 Approval of BSC previous meeting
 Assignment
 Disk space allocation
 ADM-debriefing
 SMC-debriefing
To prepare for this meeting, please:
 carry a pen and a booklet
Materials we will use at the meeting:
 pen
 booklet
Schedule 11:52am – 1:35pm
Time presente
r
topic
11:52
am-
12:00pm
Timothy
Burrow
 Welcome: Review meeting objectives and agenda
12:00
pm-
12:15pm
Catherine
Brook
 Approval of BSC previous meeting
12:15pm-
12:30pm
Michael
Scott  Assignment
12:30pm-
12:45pm
Michael
Dave
 Disk space allocation
12:45pm-
1:15pm
James
Daniel
 ADM-debriefing
1:15pm-
1:35pm
Catherine
Brook
 SMC-debriefing
MINUTES

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Running Head: BSBADM502
Minutes of the meeting of the Evergreen Executive Committee to be Held On 27/10/2018 at
11:52 am at Hall Seven
Attendees
Mr. Timothy Burrow – Secretary, Company Secretary
Mr. Michael Scott – Chairman
Mr. Michael Dave – Finance Department
Mr. James Daniel – Member, Procurement section
Apology
Mrs. Mary Reginald – Member
1. Approval of BEC minutes of August 10, 2018
The minutes were approved and several amendments were made including;
a. Decision
No decisions made regarding the type of system to be used for the management of
payments. Mr. Scott made a request that the heads of branches would be advised in
writing. This was approved.
b. Clarification
Deadlines not being met due to decisions on item actions not made yet.
2. Allocation of disk space
a. The chairman’s message was sent to thirty-six out of forty accounts in the branch.
Since the branch’s disk space is almost filled up, it was unanimously agreed that there
would not be a reduction of disk space by the branch until the committee for the
management of information systems met with the manager and obtained a clarification
on the requirements.
3. ADM-debriefing
The agenda for the cabinet was discussed. The covered items included the Livestock

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Running Head: BSBADM502
Pedigree Act, the dairy program, the Alberta Memorandum and a water resource strategy.
Mr. Daniel and the deputy branch manager were to meet with Mrs. Cameron Alex who is
the manager of Nova Scotia, on September 1st. on July 20, 2018, the Manito
Memorandum of Understanding was signed.
4. SMC-debriefing
The Framework for Operational Planning was discussed although the members did not
have an agreement on the opening statement. It was therefore agreed that the statement
needed to be reviewed following the preparation of a draft which is revised.
5. Other businesses-assignment of duties
Nova Scotia requires the services of a Procurement Officer for a short term. The
organization’s procurement officer would be approached.
The meeting ended at 2:45 pm. Next meeting would be on December 12, 2018.
Mr. Michael Scott – Chairman
Signature:
Mr. Michael Dave - Finance Department
Signature:
ACTION PLAN
1. Assignment of duties
The objective is to ensure that Nova Scotia gets the support they need for effective
execution of their services to the organization hence the first thing to do is to approach the
procurement officer regarding the matter. Mr. Michael Dave has been tasked with the responsibility
of approaching the procurement officer going to the headquarters and request for the procurement
officer to be posted in the Nova Scotia Company. The headquarters should immediately un-assign

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Running Head: BSBADM502
the procurement officer from their current duties and immediately post them to Nova Scotia
organization. As it is a high priority matter the process should be complete on December 1, 2018.
2. Allocation of disk space
The primary objective of the action plan is to ensure that disk space has been allocated
within the shortest time possible. The chairman should send a clear message which would cover the
entire forty accounts to avoid some people being unaware of the chairman’s message or to hear it
from a second party. Mrs. Mary Reginald who is a member of the committee should follow up with
the manager to discuss their meeting with the committee for the management of information
systems. The meeting should be arranged on or before November 28, 2018, to avoid further delays.
The meeting is crucial for the management of disk space thus should be taken with the highest
priority. The committee chairman will follow up to ensure that the plans are going on as arranged.
Task 2:
1. What is an “Action Plan?”
The action plan is detailing of tasks and duties that must be accomplished, determining who is
responsible for completing the tasks and periods in which the tasks must be completed.
Furthermore, action plans assist in tracking down all the tasks taking place during the meeting and
strategies on how the tasks could be completed appropriately within the set deadlines in order to
reach objectives and goals of the meeting.
2. List two advantages of recording an action plan in workplace meetings
 Action plan assists in the keeping of track of all the tasks requirements, who is
completing them and why they are completing them hence assisting in milestone
assessments.
 Actions plan can be used for future reference for the participants to refer for the next
action plans.