You Can Fit In Information System

You Can Fit In Information System 1
You Can Fit In Information System
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You Can Fit In Information System 2
Fact findings
Fact finding is a methodology used to carry out the research for this project and is comprising of
the following strategies like carrying out questionnaires, using sampling of the existing files,
forms and document to analyze the system, carrying out research either from the book or from
the internet, direct observation and prototyping. This requires to be done so that the data can be
collected in a well and organized manner so that the project could be completed successfully. In
this report, we will discuss on each of the above mention methods of data collection.
Sampling of the existing files, forms and document- sampling is the process in which data are
collected and group together as grouped data, different groups are selected at random for
analysis. Therefore, the sample data are used to provide useful information to assist in the
process of project development. This is because while developing the information system which
is to work better than OnAll Accounts, a step by step procedure must be followed keenly so that
the system can work according to the expectation of the customers.
Another instance of fact finding method is the use of questionnaires as a way of collecting the
necessary data needed during the information system development process. In this case the
customers are question on the challenges they are facing. This is because the current system is
based on manual work which poses high risk to clients losing data. Little space is consume by
data stored in a softcopy as well. File based systems requires a lot of space for storing the data
and may be inaccurate as the data keyed in to the information system.
To find data regarding the implementation of the new information system, direct observation
can be employed. Experts can observed what is happening within the organization and come up

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with new ideas on how the new information system will look like. Since You Can Fit In is a
rapidly growing company, a full system to manage the whole company is needed.
During the start of this project, data are supposed to be collected and analyze. Thorough research
has to be carried out to check if there is an existing similar system. As the company grow bigger,
departments also increases which implies that an ERP system has to be put in place. The research
can be done through the internet or some documentations may be referred.
Prototyping is another fact finding techniques where a sample project is presented to the
company so that they can be able to look at how system works before implementation. This is
carried out the information system lead and presented it to the group of managers and the CEO
of the company.
In the process of this project, Mark Lewis and Adam Apple are the people to get involve in
different roles of building this information system. Mark Lewis’s main role is to carry out the
whole research process by ensuring that enough data is collected and analyzed. After the data has
been analyzed in detail, Mark Lewis has to come up with the report and present it to Adam
Apple for approval. Adam Apple is the CEO and the overall person as shown from the work
breakdown structure of the organization.
For this project to be carried out successfully, interviews need to be carried out so that the
relevant personnel can be able to collect the relevant data for the implementation of this project.
A number of questions has to be designed to allow people or customers to answer them stating
their challenges about the old system.
Interview questions

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i) What are the major challenges affecting the company concerning the current system?
ii) How accuracy is the current system according to your experience as a client of You
Can Fit In?
iii) What are the possible ways you can suggest for the improvement of the current
system?
iv) How fast is our delivery of services and what are the possible solutions to improve it?
v) What are the major challenges facing the old system?
vi) In terms of data retrieval process, can the proposed system sort out any issue about
delay in the processing of data? Explain how?
Recommendations: the new system is highly recommended because of so many importance it
has to the company.
i) The new system will maximize the company profit
ii) The new system will be more accurate than the existing file based system
iii) The new system will serve as an ERP system where all the company resources are
managed
iv) The new system will raise the rate in which services are being delivered to the
customers.
v) Customers will be able to access system resources through online portal hence they
can access the services remotely.
vi) With the use of the new system, clients can make their request through online so long
as they are connected to the internet.