1802/7002ICT System Design: ERP Implementation for Blach Construction

This report presents a system design for Blach Construction's ERP implementation. It covers system components like financial accounting, manufacturing, CRM, and HRM, emphasizing cloud integration for a centralized database. The report details the user interface design with storyboards, highlighting best practices. It addresses critical security concerns such as delayed updates, full access rights, inadequate training, unauthorized systems, and automatic trust, suggesting mitigation strategies like automatic updates, audit logs, and data regulation policies. Finally, the report outlines a six-step ERP implementation plan, including planning, setup, prototype review, conference room pilot, and cutover activities. Desklib offers a wealth of similar solved assignments and past papers to aid students in their studies.

Running head: SYSTEM DEVELOPMENT
System Development
Name of the Student:
Name of the University:
Author Note

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SYSTEM DEVELOPMENT
Table of Contents
System Components...................................................................................................................2
Storyboard Illustration...............................................................................................................3
Interface Design.....................................................................................................................3
Storyboard..............................................................................................................................6
Security concerns.......................................................................................................................7
Issues identification................................................................................................................7
Issue Mitigation......................................................................................................................8
Solution Deployment.................................................................................................................8
Bibliography.............................................................................................................................10

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System Components
The main components of The ERP system that is to be deployed by the Blach
construction company are Financial Accounting, Manufacturing and Distribution., Customer
Relationship management, Human Resources management, sale and the management
systems. The cloud integration with the ERP solution developed for the means that there
would be a central database for the organization and the data would have fetched and stored
in the central database. The core component of the ERP system that is implemented for the
Blach organization is the Financial Accounting department. The department covers the main
procedure of recording the cash inflow and outflow of the system. The manufacturing and
distribution sector of the system provides the streamline view of the business supplies and the

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level of product demands of the organization. The customer relationship management focuses
on the tools and procedures which are implemented within the organization to focus on the
satisfaction level of the customers which would enhance the overall reputation of the
organization. The efficiency level of the organization would also be increased with the help
of the Customer relation management system. The Human resources management system of
the organization is integrated with the Payroll feature of the ERP system. The employees’
records are maintained in the cloud data storage system of the organization. In addition to
this, the payroll for the employees of the organization would be allowing them easy access
for the computation of the statics regarding the payment and the appraisal systems of the
employees for the organization. The stock and sales figure would be a crucial part of the ERP
system and this would grant them a visual at the sales number for the organization and the
automatic updates for the stock updates to the system would be obtained by the system
administrator that would help the company is obtaining information about the products that
are to be purchased from the suppliers.
Storyboard Illustration
Interface Design
The interface designs for the ERP implementation of the Blach Construction
Company is provided below:

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The log in page of the ERP system deployed by the organization is displayed here.
The administrator would be able to login in to the ERP system by using this page.
The menu displays the various type of options that are possible for the administrator
to obtain from the system. The administrator would be able to select the desired choice and

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perform their actions on the system accordingly. However, the data would be displayed to
them only when they are logged in to the system.
A welcome message is displayed to the administrator on logging into the system
successfully. The system provides the administrator to also log out of the system.

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After logging into the system the administrator would be able to view the products in
the system and current status of the products in the system. They would also be able to get
redirected into options which are available in the main menu of the system.
The details of the employees are displayed to the administrator and the administrator
would be able to note the status of their employment from this page.
Storyboard

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The storyboard here has been used for the discussion of the situation where the
administrator is logging into the system and after logging into the system the administrator
would be able to view the products and employee data as well. The administrator would only
be able to view the data of the system after they have been logged in to the system.
Security concerns
Issues identification
The implementation of a ERP system would be very beneficial for the Balch
Construction Organization however with the implementation of the system the organization
would be facing a number of issues for regarding the security of the system. The major
security concerns that would be affecting the organization are discussed below:
Delayed Updates: The delayed updates would be very harmful for the ERP system and this
would prevent the risk mitigation and risk prevention techniques that would be helpful in the
detection of the crashes for the systems. This also makes the business of the organization
vulnerable to the outsiders to a great extent. The hackers would be able to find out ways that
would be able to get access to the system even if the latest security measures are applied
however installation of the latest updates would be preventing them from doing so.
Full Access Rights: The full rights to the activities of the Blach construction organization
would be a huge threat their business and this threat is directed towards the organization from
the external sources and the this also doesn’t mean that the potential risks from the in-house
sources can be ignored. Hence the full rights coming as an default would be hampering the
organization to a great extent and the hence this process is to be rectified by the organization
with an immediate effect failing to do so increase the risk of information leakage for the
organization. It is very important that all the employees do not have the same level of
accessibility to the system which wold hamper the internal reputation of the organization.

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Inadequate Training: Inadequate training facilities provided to the staffs within the
organization would hamper the overall efficiency of the organization to a great extent and
also this would affect the overall procedures of the organizations to a great extent. Hence in
order to maintain the efficiency and the adaptability of the organization to a great extent.
There would a lot of mistakes that would be hampering the productivity of the organization
as well.
Use of unauthorized system: The main problem occurs when there are multiple software
programs that are used for the integration of the system related to the ERP system. This
would cause various events within the organization to wait and get delayed due to the other
procedures.
Automatic Trust: With the increase in popularity of the cloud ERP systems for the
organization, the issue of storing the data with the third party vendor arises where the data of
the organization is entrusted to any other vendor and the organization might face a threat of
total leakage of fata.
Issue Mitigation
For the mitigation of the issues that are related to the deployment of the ERP systems
it is recommended that if the organization feels that the system is lagging very often they
should try using an automatic update. In addition to this, it is important the organization
maintain an audit log for the system and proper training is arranged for the staffs in the
system and for new hires as well. The organization should also look into the data regulation
policies that would be helping them in clearing the terms with vendor.
Solution Deployment
The ERP implementation steps is divided into six steps. The phases include:

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Planning: These phase includes the role same as the traditional methodology. The role of the
vendor is to consultant taking a bigger role in construction of plan. This is the responsibility
of vendor project manager to plan the vendor consultant from the time of project phase’s
execution.
Setup and configuration: In these phase the difference between the two methodologies can
be analyzed. This phase constitute of analyzing the reviews of the current processes from the
vendor consultant.
Prototype review: This phase includes delivering the customer implementation team for the
Blach construction. The Blach construction starts educating the customer team through
prototype demonstration workshops. With the help of these system, the new team gets
educated based on new system and based on the capabilities of the product used. With the
end of this phase the customer team accepts the design of new system.
Conference room pilot: This phase includes leading the customer team by the vendor team
with the help of several phases of conference room pilot. Once the CRP gets completed the
customer team accepts the new system is ready to go live. Blach construction after
implementing the CRP will be able to work with the new system.
Cutover activities: With the implementation of tea support ends the user in the use of new
system. The implementation team is used to provide real time support to the vendors. With
the implementation of these in the system of the Blach construction it will get more supports
from vendors.

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