Project Management Report: Analyzing ABC Ltd's Acquisition Project

This report provides a comprehensive analysis of project management principles, focusing on a case study involving ABC Ltd's acquisition project with DEF Ltd. The report begins by outlining the key characteristics of a project, the purpose of the Project Initiation Document (PID), and the importance of a well-defined scope statement. It then delves into the use of Work Breakdown Structures (WBS) and Gantt charts for project organization and scheduling. The report also examines project budgeting, risk management strategies, and quality methods for project completion. Task 2 shifts its focus towards the project manager, detailing the essential skills and competencies required for effective project leadership. The report concludes by exploring the project management process, including initiation, planning, execution, monitoring, control, and closure phases, with an emphasis on the project life cycle and the associated leadership and administrative considerations. The report also incorporates a case study, assessing the skills and competencies required for effective project management, alongside the project management process and life cycle.

Managing Project

Table of Contents
INTRODUCTION................................................................................................................................3
TASK 1.................................................................................................................................................3
1. a) key characteristics of project........................................................................................................3
b) purpose of the Project Initiation Document (PID)..................................................................4
2. a) Scope Statement for a project.............................................................................................4
b) Work Breakdown Structure.....................................................................................................4
3.Gantt Chart...............................................................................................................................5
4. Approaches exist to generate a budget for a specific project budget......................................7
5. How can Project risk and its responses within project management......................................7
6. Quality methods for project completion.................................................................................7
TASK 2 ................................................................................................................................................8
1. Skills required in project manager...........................................................................................8
2. Competencies required in project manager.............................................................................8
3. Project management Process...................................................................................................9
4. Concerns of Project life cycle along with leadership and Administration............................10
5. Control problems while managing the project life cycle......................................................12
CONCLUSION..................................................................................................................................13
REFERENCES...................................................................................................................................14

INTRODUCTION
Project management is an art of planning, managing, controlling, execution of project in a
effective and efficient way which helps in profitable and desired outcome. This report, is dealing
with food retailer company, ABC Ltd, which is focusing on doing the acquisition project with DEF
Ltd, objective of expanding their business in different areas of countries. As project has its specific
characteristics, objective as well as the scope (Meredith and Shafer, 2017). The manager divides the
typical project into simple activities or task for completion of project effectively and efficiently. As
it also considers the work break down structure, Gantt chart and analysing the risk risk of project
with its resolution. Along with this this assignment also includes the case study is also included
which considers and states that the project manages has effective skills and competencies for
performing their job roles as well as the project management process & project life cycle helps the
manager in evaluating and monitoring each & every activities of the project. Also with this it deals
and considers the skills of project management and the process in context to leadership and
administration.
TASK 1
1. a) key characteristics of project.
The project is a planned programs which includes set of interrelated task and activities to be
executed within the specific time period at a certain cost. In other words, the project is set to be
specific, finite activities or task which should be executed and get the effective, observable,
profitable result within the specific time and cost within available resources. Some for the example
of project are Developing a new product or service, constructing a building or facility, organizing a
meeting, implementing a new business process (Walchand et. al., 2015).
The project has several characteristics.
 Project are unique.
 Logical as it has certain life cycle.
 It also involves the risk.
 Limited resources are available (money, time, equipment).
 It has a specified purpose, rational and measurable purchase.
 Process helps in achieving the desired goals.

 They are temporary in nature and has starting and ending date.
b) purpose of the Project Initiation Document (PID)
The PID, defines project and its activities which forms effective management as well as
controlling process for completing the project properly & successfully. The main objective of PID is
to ensure & records the effective required information which helps in defining the project plan
effectively which helps in achieving goals as well as the objective project (Artto and Vartiainen,
2016). It is proper document of project which is prepared by project manager before creating &
executing the project.
2. a) Scope Statement for a project.
The project scope is an activity which is executed for implementing & delivering the
effective result with specified project. The scope statement must include the following element such
as overall description of work, justification, product scope description, acceptance criteria,
deliverables, project exclusion, constraints, limitation, assumptions, effective cost estimation.
While expansion of business, it will enhance the profit margin of the business organization
and also it will give benefits to both country and society through giving employment to needy and
helping a country to improve the economic conditions of the nation (Vanclay and et. al., 2015).
b) Work Breakdown Structure.
The work breakdown structure is a process of dividing the work into different specific
activities or task. The work break down structure consists of programs, task, work packages, work
unit, activities.

In other words, dividing the complex work into the simple and manageable task is known as
work break down structure. The role of WBS in scope statement is to helps in tracking the time of
completing the project, as it also helps in breaking down the bigger project into the smaller
(Blaskovics, 2016) .
3.Gantt Chart.

The above mentioned Gantt chart, is showing the critical path, that will aid a project to get
completed in specified time frame . The critical path of this project is 1-2-4-6 and in 13 weeks the
project will complete.

4. Approaches exist to generate a budget for a specific project budget.
There are so many techniques which helps in developing the estimates and cost for project
budget that companies can use such as Value proposition Budgeting and Zero based budgeting and
many more (Bredillet and Dwivedula, 2015).
Value proposition Budgeting: This approach is contains very consternation and knowledge
as it involves every transaction value in the budget and its main objective is to avoid the
unnecessary expenditure form the budget as it is not precisely aimed with the goals.
5. How can Project risk and its responses within project management.
The project risk can be arise when, the company do not have the proper resources and time
for completing the project effectively and also when manager are not focusing on the quality of
work. As risk can be Inadequate of time which can be reduce with the helps of effective time
managements and lack of financial resources, as it can be checked by preparing the effective and
proper budget. The Risk of Low quality can be a risk as the manager can check quality by adopting
effective technique of quality management such total quality management, Just in time approach,
lean production.
6. Quality methods for project completion.
Project evaluation: The project manager should do the evaluation of each and every
project. As the evaluation of project includes three stages which helps in analysing and evaluating
every stages of project while execution as well as implementation of project. The stages are pre-
project Evaluation, ongoing-project Evaluation ,post-project Evaluation.
Monitoring: The monitoring of project is a milestone which helps in identifying the critical
path of every different activities and other profitable decision in the project. As the project manager
of ABC Ltd. also focused in monitoring and analysing and managing the each and every task of
project.
Control: The project controlling is very essential for the business organization, as the
project manager should involves in controlling the project as they adjust the cost, schedule as well
as scope of the project and its activities (Fuller and et. al., 2017) .
Among these quality method the project manager can adopt the project evaluation technique as it is
best & effective tool for analysing the quality of project.

TASK 2
Case Study
As in case study, the execution and managing of the project is essential for the project
management as they have effective skill and competencies available which helps them in managing
the projects effectively within the tine and available cost with proper project management process
and life cycle stages and also find outs the problems and key issues arising while managing the
projects.
1. Skills required in project manager.
Good leadership: The project manager of ABC Ltd. Is responsible to lead the project till
the successful completion stage as well as it also focuses building and leading a team which helps in
achieving the individual as well as organizational goals.
Effective communication: The communication skill helps the manager to elaborate and
provide the effective proper, important information about the task, plans, activities, schedules,
strategies to their employee in the organization. As it is an essential quality for a great project
manager. As it should be clear and concise while communicating the information.
Decision making power: The project manager should have the efficient ability which helps
in identifying the key problems and issues and pick the best effective choice among alternatives
while doing acquisition with DEF Ltd. The decision making skills helps the manager in making
effective and profitable decisions which is profitable for the business organization.
Provide directions: The project manager of ABC Ltd. should has the ability to provide
effective directions to employee and organization towards the successful stage. For the completion
of the project, the manager should guide and gives the direction for completion and execution of the
project effectively and efficiently.
2. Competencies required in project manager.
Risk management: The project manager of ABC Ltd. also has the ability for managing the
risk while execution and completion of the project as well as they also need to identify and analysis
the upcoming risk. In context to the company the manager of project should analysis the risk and
threat while acquisition of the company with other (Li and et. al., 2016) .
Cost control: The cost management is one of the most critical element which should be
considered by the project management. As the manager of ABC Ltd. Should focus on managing the
cost and cutting cost in every stage and activity of project. As this is beneficial for the organization
as it reduces to the in the project.

Team Building: The project manager also focuses on building their team while considering
the acquisition with DEF Ltd by encouraging, motivating and influencing people for work together
as a team to accomplish the desired project.
Conflict resolution: This competencies helps the project manager in solving & overcoming
up with the problems and issues arise while execution & implementation of project. If manager
think that conflicts are an opportunities not an barriers as this helps in easily solving the problems.
3. Project management Process.
Project management process is a management process which includes planning, controlling of
services, implementing a plans for the specified project. In other words, the project management
process are grouped into five categories which is known as project management process which is
described under below:
Initiation stage: This is a starting and beginning stage of project, in this project manager
analysis the value and scope of project and also define it as it is feasibility. Before the project is
sanctioned or rejected, in this phase two documents are created to influence the sponsor and
stakeholders of the company.
The documents are business case and the feasibility study. As the manager of ABC Ltd
should consider that they have proper documentation and scopes for project of acquisition with DEF
Ltd effectively.
Planning stage: This is second stage of project management process, in this the project

manager of ABC Ltd assemble the employee and form team then starts planning that how to
manage & execute the project, so, they can achieve their desired goals within the budget and
specified time. As for planning of project, the different various resources are needed and it gives
effective direction as well as the scope, definition, task, quality, organization, schedule,
procurement, risk, communication, human resources (Walchand et. al., 2015).
Execution stage: This stage come after the planning stage as in execution stage the planning
of project is implemented & executed in an effective way. The project manager of ABC Ltd
determined that acquisition project of both the companies is well implemented in a effective way
without any hurdles and issues.
Monitor and Control stage: The project must to be actualized with all aspect and
monitories and control as the project manager of ABC Ltd should identify the problems, scope as
well as the requirements need to be adjust. In this stage the project manage of ABC Ltd. Should
focuses on monitoring and controlling on acquisition project, and check that project is going
effectively and the company is earning profit or not as it is beneficial for the business organization
or not in a effective and efficient manner.
Closer and evaluation stage: This is a last stage of project management process, as this
helps the manager in achieving the desired goals and objective. At the stage of evaluation the
project manager analysis the risk and opportunities and here it evaluate the possibilities of
opportunities as well as risk, which helps both the manager and organization in dealing with project
effectively while considering the effective and essential tools and application in this stage.
4. Concerns of Project life cycle along with leadership and Administration.
While executing the project, the some of the challenges and issues occur in project life cycle
which are describes the process for delivering the project successfully in an effective and profitable
way.
Initiation Phase: Before execution of project the project manager need to identify the
business need, problem as well as the opportunities while acquisition with DEF Ltd and identify
some ways by which the employee and business organization can achieve the desired goals and
objective. As in this stage project manager plays the role of Autocratic leadership, as it only has the
authority to make the decision. The major problem arises in this stage as the followers and
employee do not agree with the decision of leader as well as when project manager of ABC Ltd
company do not have the sufficient and enough resources and finance according to their project
budget.

Planning Phase: After approving the project, the project manager of ABC Ltd move
towards the planning stages. According to this business case, initial documents the manager do
planning as they divides the project into multiple task as well as activities and build effective team
for project execution and prepares the proper schedule for completion of task. As manager sets
small goals which can easily achieve within the time frame and this leads in increasing the
productivity and potential of each employee.
(Source : What is the Project Life Cycle?, 2019)
In this phase management fully supports the manager and it adopt the democratic leadership
style, as it take the suggestion form their team members and make the profitable decision for the
business organization while acquisition (Kerzner, 2017). while in this it also faces some problems as
when the management do not have effective and proper planning while doing the project. As proper
planning of resource, finance, human resources, machines, tools & equipments, estimating and
allocation funds , analysing risk and many more which are beneficial executing project effectively.
Execution Phase: After developing planning and team building, then execution phase turns
into the action. In this the project manager of ABC Ltd. Should execute, manage, monitor, organize
the team member according to the organized and setted plan. If the project manager of ABC Ltd has
properly planned the implementing the process, then execution of project is very easy. The
democratic style of leadership is adopt by the project manager while executing project and the
effective administrative. In this stage of project life cycle, the project management faces problem
while execution of project which are as follow

 creating tasks & organizing workflows of project
 improper management of team members.
 ineffective communication with team members.
 improper monitoring of quality of work.
 Lack of cost and budget.
Closing Phase: It is the last stage of project life cycle, in this the project manager should
focused on the delivering of project, releasing the project available resources and also considerer
the success of the project effectively. In the last stage, the project manager adopt and plays the role
of autocratic leader as he is only one who, take all the decision in this while closing the and winding
up the project. The project manager also determine and evaluate the what is profitable as well as the
harmful for that project. In this problem arise when the project manager do no analysis the
performance and working of project and team manners, checking of project documentation,
improper analysis of accounting and budgeting, ineffective management of project and its activities
and many more as it is a last stage of product life cycle all the area of project should be check and
analysis properly.
5. Control problems while managing the project life cycle. The business organization faces many
problems & challenges while executing the project effectively. As these problems will affects the
life cycle of the project (Schwalbe, 2015). Such problems are Time, cost and quality, inadequate
resource, people, technical, legal, environment, lack of clarity, technology, lack of time and
knowledge, integration, communication, decision & issue resolution, authority & management,
resistance to change, political barrier, organizational structure, business environment and many
more. As some of the challenges and problems are described below.
Time, cost and quality: It is the biggest challenge face by the all organization while
executing the project. As the project manager of ABC Ltd should ensure that the project will deliver
and united with desired profitable objective within given time and cost with effective good quality.
Inadequate Resource: The resources can be a problem while execution of resources as
project relies only on resources as such as effective skilled employee's, proper equipment or
facilities, money. If project manager do not have the sufficient resource the project cannot be
completed as the project life cycle will stop in between. As project manager should considered that
the project department of the organization have the effective as well as sufficient resources for
completion of project effectively and efficiently (Lock, 2017) .
Legal: An organization has to deal with effective law and legislation while implementing the
project. As the project involves frequently working with different various countries and deals with
different contract & agreement. The project manager of ABC Ltd should considers the effective