BSBSUS501 Develop Workplace Sustainability Policy for ABC Company

This report presents a sustainability policy developed for ABC Company, an IT solutions provider experiencing rapid growth and related challenges. The policy addresses issues such as increased resource consumption, inefficient processes, and employee concerns. It outlines principles for complying with regulations, minimizing resource use, integrating sustainability into business processes, and ensuring employee awareness. Practical steps are provided for management, IT, and employees to reduce energy consumption, improve IT infrastructure, and promote responsible resource use. A communication strategy is included to ensure all stakeholders are aware of the policy and its implementation. This document is available on Desklib, where students can access a wide range of study resources.

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SUSTAINABILITY POLICY
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SUSTAINABILITY POLICY
REPORT
Introduction
ABC Company is an IT solutions provider that was started in 2012. ABC is located in Sydney.
The company is having a tremendous growth and doubling of the number of employees within a
half an year. ABC Company is experiencing some challenges currently that are likely to affect
the company negatively. The issues are as a result of the growing number of employees that
seem mismanaged, office issues, employee issues and utilities issues.
Issues experienced
Due to the increased number of employees, there is need to add more devices in the company.
New locations will be leased and a plan need to be made on how the employees will be
distributed. As the number of employees will increase, that will result to increase of the water
and electricity bills. The other issue is that employees face loss of timesheet or could fail to
submit the timesheets on timesheet. This results to employees missing their payments. This as a
result of hardcopy submission of time sheets. The pay slip is done on paper and employees loss
their pay slips. Another issue is that the computers used in the office have slow processing
capabilities leading to the employees perform their duties slowly. Employees also work for long
hours. The utilities in the office have to be used accordingly to be provide effectiveness and
efficiency in the office.
Solution
Solution has to be laid out in order to solve the issues that are experienced in the company. A
sustainability policy need to be developed for ABC Company. The sustainability policy will aim
at meeting the important need I the company. It will not compromise the ability of future
generations but will enable the future generation attain their requirements. Sustainability Policy
helps in solving wasteful activities in a company (Dewan, 2013).
How to implement the sustainability policy
To develop the sustainability policy, there is need to understand he strengths, gaps and obstacles
experienced in ABC Company. Then there is need to identify the desired goal for the company.
Then a set off actions to achieve the intended goals in the company. There are advantages and
disadvantages that is likely to be face after the implementation of the sustainability policy. The

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obvious advantage of a sustainability policy is that aims at solving the issues being experienced
in the company. The disadvantage is that it may take time for people to get used to the activities
required and the implementation will also cost the company.
Conclusion
The sustainability policy will help in solving most of the issues being experienced in the
company. It will enhance effectiveness and efficiency in the company. The sustainability policy
will take into consideration the existing organization policies and will aim to achieve the
company’s best practice.
Recommendation
The company should implement the sustainability policy to ensure all the stakeholders’ needs are
met. The IT solutions provided by ABC Company, will be more efficient and all the employees
will perform the task efficiently. The sustainability policy should be communicated to the
employees once it is developed.

SUSTAINABILITY POLICY
SUSTAINABILITY POLICY
ABC Company sustainability policy is committed in promoting sustainability among all the
stakeholders. There is a major concern for the employees’ comfortability in their work
environment (PBX, 2018). ABC Company aims to follow and promote good sustainability
practice among all the stakeholders. This will helps improve the working environment for each
and every person within and without the company (FAN and ARGHYROU, 2012).
Principles
Our sustainability policy is based on the following company’s principles. The objective is:
 To comply with the legislation and regulation.
 Minimizing the resource use.
 To integrate the sustainability consideration in all the business process
 To ensure that the employees are aware of the sustainability policy and there adhere to
the policy.
 To ensure that resource in the office are used efficiently and effectively by all the people
in the office.
 To ensure all employees and the stakeholders are following the practices on the
sustainability policy and aim in improving the sustainability performance.
Issues
ABC Company faces a number of challenges and opportunities. The challenges have had a direct
impact to the stakeholders and as a result there is need for the issues to be addressed. The issues
arise with increase of employees, the office management practices and the utility management.
Practical steps
In order to put the principles into practice, all are require to adopt to the following practices
(Zwick, 2015):
The management
 Reduce the energy consumption of the office by purchasing energy saving equipment.

SUSTAINABILITY POLICY
 Buy more devices for the new employees. The machines purchased should have fast
processes and should be convenient for the employees to use to perform their duties
effectively.
 The new location to be leased should be convenient for the employees and
communication among all employees should be efficient despite being in different
locations.
 More work stations should be created to ensure the employees don’t share a desk.
 The management should provide an efficient way of providing the pay slips. Soft copy
pay slips are more convenient as the employees’ privacy is enhanced.
IT department
 The IT administrator should ensure that all the computers have an efficient operating
system. Computer bought should have appropriate processing speed. This will ensure the
workstation are not slow to work with.
 The IT personnel should enhance the use of strong password in the system used. This will
enhance security in the systems.
 Provide a software that will improve the submission of timesheets by the employees.
The employees
 The employees should not share there passwords with others to avoid fraud in the system
and enhance privacy to their information.
 All the people in the office should switch of light if not necessary and use the water
sparingly without wastage. This will reduce the electricity and water bills.
 All the activities should be performed as planned to avoid working for long hours against
the planned time.
Reporting

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 The employees use the software provided by the IT department to submit their timesheets
in softcopy.
 The timesheets should be submitted in time.
 The supervisors should ensure that they look at the timesheet sin respective department
before submitted for approval.

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COMMUNICATION STRATEGY.
Communication Objectives
The goals is to ensure that all the stakeholders involved in the company are aware of the
sustainability policy developed in the company. The practices required have to take place
immediately and effectively once the sustainability policy is confirmed by the management
(Knowhownonprofit.org, 2018). The awareness of the sustainability policy to all people in the
company will lead to realization of the issues affecting the company and all the people will make
the required steps to solve the issues.
Key Audiences
The audience involved include the stakeholders, the employees and the IT personnel involved in
ABC Company (Maulidiyanti, 2018).
Ranked audience $ Preferred channel of communication
Target audience Appropriate channels of communication
Management Training Sessions for two hours per day.
IT personnel Training sessions, presentation and videos.
Employees Notice board notifications, newsletters and
training sessions
Others Notice board notification and use of the
company website.
Working Project Plan
Activity Budget Timeframe
Training Session $1000 2 weeks
Notice Board
notification
$200 2 Months
News letters $200 1 week
Presentation $800 2 weeks

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References
Dewan, H. (2013). A Set of Sustainability Indicators Related to High-priority Policy Issues. The
International Journal of Sustainability Policy and Practice, 8(1), pp.145-156.
FAN, J. and ARGHYROU, M. (2012). UK FISCAL POLICY SUSTAINABILITY, 1955-2006*.
The Manchester School, p.no-no.
Knowhownonprofit.org. (2018). Developing a communications strategy — Knowhow Nonprofit.
[online] Available at:
https://knowhownonprofit.org/campaigns/communications/communications-strategy [Accessed
18 Oct. 2018].
Maulidiyanti, M. (2018). Communication Strategy for New Public Transport System (Case
Study: PT Mass Rapid Transit (MRT) Jakarta Communication Strategy). KnE Social Sciences,
3(11), p.531.
PBX, H. (2018). What is a Sustainability Policy and Why Your Company Needs One. [online]
Press8 Telecom. Available at: https://www.press8.com/what-is-a-sustainability-policy-and-why-
your-company-needs-one/ [Accessed 18 Oct. 2018].
Zwick, Y. (2015). The Sustainability Code - A New Approach Linking Economy and Society
towards Sustainability. Global Policy, 6(4), pp.481-482.