Project Management Analysis: ABC University Online Enrolment System

This document presents a comprehensive project management analysis of the implementation of an online student enrolment system at ABC University. The analysis covers various aspects of the project, including the project schedule, resource allocation, and cost estimation. The document outlines the project's timeline, detailing the duration and dependencies of each task, from requirement elicitation to system deployment. It also identifies potential risks, such as labor shortages and technical failures, along with mitigation strategies. Furthermore, the document explores communication methods to keep stakeholders informed, including email templates for project updates. The analysis includes strategies for reducing project duration and optimizing resource utilization, ensuring the project's successful and timely completion. The report also includes references to relevant academic literature, providing a robust framework for project management best practices.

Information system project management
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Table of Contents
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................5
TASK 3............................................................................................................................................7
TASK 4............................................................................................................................................8
TASK 5............................................................................................................................................9
REFERENCES..............................................................................................................................13
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TASK 1
Task Name Predecessors Duration Start Finish
requirement elicitation 1 day? Wed 7/1/20 Wed 7/1/20
requirement elicitation
plan 5 days Wed 7/1/20 Tue 7/7/20
requirement elicitation
plan review 2 days Mon 7/27/20 Tue 7/28/20
interview preparation 3 2 days Wed 7/29/20 Thu 7/30/20
survey preparation 3 3 days Wed 7/29/20 Fri 7/31/20
document analysis 3 2 days Wed 7/29/20 Thu 7/30/20
Interviews 4 2 wks Fri 7/31/20 Thu 8/13/20
focus groups 3 2 wks Wed 7/29/20 Tue 8/11/20
Survey 3 3 wks Wed 7/29/20 Tue 8/18/20
prototype building 6,7,8,9 5 wks Wed 8/19/20 Tue 9/22/20
requirement analysis and
specification 15 days Wed 9/23/20 Tue 10/13/20
requirement analysis 10 3 wks Wed 9/23/20 Tue 10/13/20
requirement
documentation 12 16 days Wed
10/14/20 Wed 11/4/20
customer review
requirement specification 13 2 wks Thu 11/5/20 Wed
11/18/20
software design 10 days Thu 11/19/20 Wed 12/2/20
architectural design 14 2 wks Thu 11/19/20 Wed 12/2/20
high level design 16 15 days Thu 12/3/20 Wed
12/23/20
low level design 17 15 days Thu 12/24/20 Wed 1/13/21
design documentation 16,17,18 3 wks Thu 1/14/21 Wed 2/3/21
design specification
review 19 1 wk Thu 2/4/21 Wed 2/10/21
software development 15 days Thu 2/11/21 Wed 3/3/21
UI development 20 3 wks Thu 2/11/21 Wed 3/3/21
application layer
development 20 4 wks Thu 2/11/21 Wed 3/10/21
data layer development 20 3 wks Thu 2/11/21 Wed 3/3/21
system integration 22,23,24 2 wks Thu 3/11/21 Wed 3/24/21
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software testing 5 days Thu 2/11/21 Wed 2/17/21
test plan 20 1 wk Thu 2/11/21 Wed 2/17/21
UI module aplha testing 22 2 wks Thu 3/4/21 Wed 3/17/21
application layer testing 23 2 wks Thu 3/11/21 Wed 3/24/21
data layer testing 24 2 wks Thu 3/4/21 Wed 3/17/21
System intergation
testing 25 3 wks Thu 3/25/21 Wed 4/14/21
customer beta testing 31 4 wks Thu 4/15/21 Wed 5/12/21
bug fixing 32 4 wks Thu 5/13/21 Wed 6/9/21
Delivery 20 days Thu 6/10/21 Wed 7/7/21
requirement
verification 33 4 wks Thu 6/10/21 Wed 7/7/21
system deployment 26 2 wks Thu 2/18/21 Wed 3/3/21
user manual 36 3 wks Thu 3/4/21 Wed 3/24/21
user training plan 26 2 wks Thu 2/18/21 Wed 3/3/21
user training session 38 6 wks Thu 3/4/21 Wed 4/14/21
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TASK 2
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TASK 3
It has been identified that the starting data of project is 1/7/2020 and its completion is
4/14/2021.
Estimated direct labour cost
Resource name Cost
Requirement engineer $2000
Business analyst $3000
Software architect $1750
Software developer $2550
Software tester $2250
Technical document writer $3250
Technical support and trainer $2750
Risk in project
Type Risk
description
Owner Likelihood Impact Response
type
Treatment
strategy
Lack of
labour
There may
be lack of
labour in
completion
of task..
Project
manager
2 3 To ensure
sufficient
amount of
HR is
available
It can be
mitigated by
hiring back
up labour
Lack of
resources
There is
high risk
of lack of
resources
in it
Project
manager
3 4 Its
response
will be by
allocating
proper
resources
This can be
minimised
by ensuring
that
additional
resources
are
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available.
Technical
failure
Due to
technical
error entire
project may
fail.
Technical
expert
4 5 The
software
used is of
high
standards.
Here,
software can
be checked
and tested
Speedy
enrolment
The
process
may be
fastened in
it
Project
manager
2 3 Software
are
installed in
one time
In this
website
developed is
done
quickly.
Completing
before
deadline
Here,
system is
installed
before
deadline
Technical
expert
3 5 No error
is found in
software
Pre testing
tools are
properly
implemented
Memo format
To
From
Cc
Date
Subject
TASK 4
The project must be completed on time so that online system is installed. For this there are
certain strategies which needs to be developed. Thus, in this project it is found that there are
some activity that duration can be reduced. So, through it duration can be minimised.
For example- activity 1.6 and 1.7 can be done together (Batkovskiy & et.al., 2019). In that
interview and focus groups can be merged. In this time can be reduced by 2 weeks and then
BA in both activity can be engaged into one. Therefore, this activity is chosen because main task
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here is to do collect data and info from people. so, work done is same here and time taken is
more. So, both activity is combined together and online system is used for it. Following this
strategy will not impact on scope and risk. However, this might be beneficial in reducing cost as
online system is used for it. Besides that, the activity is consuming a lot of time which is not
relevant.
In addition, another strategy which is followed in it is reducing time of activity 2.1 and
2.2. this is because both activity are interrelated and it linked to analysis of requirement. So, the
requirement is analysed and then documented. It can begin with same purpose. Hence, both RE
and BA can engage in quickly analysis (Davis & Yen, 2019). Here, time of activity will be
reduced by 1 week. A plan will be made to do things quickly. But it can impact on scope of
project as entire success depends on what are requirements of it. Therefore,, on basis of that
system are installed and tested. Moreover, risk is impacted as well. It is because if requirement is
not analysed in effective way then there is rise in risk of project failure. However, cost is
affected as well as reducing time will decrease cost but in future it may arise to analyse
requirement in effective way.
So, with help of these strategies it will be easy to reduce duration of project. Besides that,
there can be impact on scope, cost and risk. But it depends on type of strategy being implied in it.
Through that,, project can be completed on time and online enrolment system is installed.
TASK 5
Communication methods
Here, in order to communicate to stakeholders push strategy will be used. The
information about project will be directly delivered to enrolment officer and students.
Moreover, in this the info is sent to those who are directly involved in project. They are those
who require info related to new enrolment system (Kolasa & Modrzejewska, 2020).
Draft an e mail
To
The pro vice chancellor
ABCU university
Australia
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Respected sir
This is to inform you that as vice chancellor to request you to notify to enrolment officers
as i am not able to interact with them. It is about a new project that is an online enrolment
online system is to be implemented within the university. The project is undertaken to improve
business efficiency and reduce role of HR in it. Besides that, use of system will enable in
reducing errors made them. Also, it will be make entire process easier and help in its smooth
flow. in addition, the project will begin from 1/7/2020.
Therefore, as project manager i request you to kindly inform to officers about project and
provide them this information as well. I will be highly obliged if you do so.
Thanking you
Professor Smith
Project manager
E mail of status of project
To
The pro vice chancellor
ABCU university
Australia
Respected sir
Here, i am writing another e mail regarding to inform stakeholders of project that is
enrolment officers. That project of implementing online enrolment system is being accepted by
university. So, this is to inform you that project status is in approval phase. Therefore, it will
give them insight about when project will begin and completed. Furthermore, there will be a
proper communication between officer and manager related to status of project.
Therefore, as project manager i request you to kindly inform to officers about project
and provide them this information as well. I will be highly obliged if you do so.
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Thanking you
Professor Smith
Project manager
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REFERENCES
Books and journals
Batkovskiy, A. M., & et.al., (2019). Sustainable project management for multi-agent
development of enterprise information systems. Entrepreneurship and Sustainability, 7,
278-90.
Davis, W. S., & Yen, D. C. (Eds.). (2019). The information system consultant's handbook:
Systems analysis and design. CRC press.
Kolasa, I., & Modrzejewska, D. (2020, July). How Information System Project Stakeholders
Perceive Project Success. In Science and Information Conference (pp. 542-554). Springer,
Cham.
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