BSB51415 Project Scope Management Case Study: Academies Australasia

This assignment is a case study focusing on project scope management within the context of the BSB51415 Diploma of Project Management. It includes written responses and a portfolio of evidence related to managing project scope, specifically addressing the importance of formally defining scope, capturing scope in the workplace, tracking and managing scope changes, governance arrangements regarding project delegation, and identifying critical review points. The assignment also requires a description of a project, how benefits were identified and measured, and how the budget was developed. The case study is based on the 'Asian Tsunami Benefit Cricket Match' event, and students are expected to demonstrate their understanding of project authorization, scope management planning, and scope control processes. Desklib offers a variety of study tools, including past papers and solved assignments, to support students in mastering these concepts.

Details of Assessment
Term and Year 2, 2018 Time allowed 4 weeks
Assessment No 1 Assessment Weighting 100%
Assessment Type Written Responses, Case Studies and Portfolio of Evidence
Due Date 4th May 2018, Week 4 Room K608
Details of Subject
Qualification BSB51415 Diploma of Project Management
Subject Name Project Scope Management
Details of Unit(s) of competency
Unit Code &Name BSBPMG511 Manage Project Scope
Details of Student
Student Name
College Student ID
Student Declaration: I declare that the work
submitted is my own, and has not been
copied or plagiarised from any person or
source.
Signature: ___________________________
Date: _______/________/_______________
Details of Assessor
Assessor’s Name SHOMPA CHOWDHURY
Assessment Outcome
Results Competent Not Yet Competent Marks / 100
FEEDBACK TO STUDENT
Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Student Declaration: I declare that I have been
assessed in this unit, and I have been advised of my
result. I am also aware of my right to appeal and the
reassessment procedure.
Signature: ____________________________
Date: ____/_____/_____
Assessor Declaration: I declare that I have
conducted a fair, valid, reliable and flexible
assessment with this student, and I have provided
appropriate feedback
Student did not attend the feedback session.
Feedback provided on assessment.
Signature: ____________________________
Date: ____/_____/_____
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Purpose of the Assessment
The purpose of this assessment is to assess the student in
the following learning outcomes:
Competent
(C)
Not yet Competent
(NYC)
1.1 Develop and confirm procedures for project authorisation
with an appropriate authority
1.2 Obtain authorisation to expend resources
1.3 Confirm project delegations and authorities in project
governance arrangements
2.1 Identify, negotiate and document project boundaries
2.2 Establish measurable project benefits, outcomes and outputs
2.3 Establish a shared understanding of desired project
outcomes with relevant stakeholders
2.4 Document scope management plan
3.1 Implement agreed scope management procedures and
processes
3.2 Manage impact of scope changes within established time,
cost and quality constraints according to change control
procedures
3.3 Identify and document scope management issues and
recommend improvements for future projects
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student
can only achieve competence when all assessment components listed under “Purpose of the assessment”
section are recorded as competent. Your trainer will give you feedback after the completion of each
assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this Assessment
Weekly eLearning notes relevant to the tasks/questions should be read prior to undertaking the assessment.
Instructions for Students
Please read the following instructions carefully
 This assessment must be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be improved.
You will be provided with feedback on your work within two weeks of the assessment due date. All other
feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and your gaps
in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be
deemed competent for this unit of competency.
 If you are not sure about any aspects of this assessment, please ask for clarification from your
assessor.
 Please refer to the College re-assessment for more information (Student Handbook).
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ASSESSMENT TASKS
There are two tasks to complete for this unit of competence:
Task 1– Written responses
This activity has been designed to assess your knowledge and understanding of managing project scope
within projects.
This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The
responses should include the following:
 Be relevant to your project, unless otherwise stated. Responses should link to the theoretical
aspects of project scope management followed by relevant experience / exposure of your
nominated project you have recently, or are currently working on to progress both your studies and
your projects simultaneously.
 If workplace project exposure does not apply to you, you must negotiate with your assessor to use a
scenario/case study examples that you will find on e-learning. However, case study examples are a
suitable substitute where workplace examples cannot be provided. Case studies are available on e-
learning. Theory answers without reference to your experience will not be assessed as satisfactory
 Demonstrate that you can or have applied what you have learnt to your project, regardless of
whether you have undertaken all the performance requirements in your workplace
Task 2 – Portfolio of Evidence
The portfolio of evidence comprises the assessment of the application of your project scope knowledge.
You will need to demonstrate your scope management skills applied to a project which is based on a project
you have recently, or are currently working on to progress both your studies and your projects
simultaneously however, case study examples are a suitable substitute where workplace examples cannot
be provided.
To such a degree you must negotiate with your assessor to use a scenario/case study examples that you
will find on e-learning.
Your nominated project must be agreed between you and your Assessor so that its methodology, tools and
techniques accommodate to the performance requirements of each Unit of Competency prior to start of
work on the unit.
Your project must comprise:
 a comprehensive, detailed and integrated project management plan
 a formal communications plan
 a devoted and project-based budget
 formal and planned involvement with a wide range of stakeholders
 a documented risk, issues and change-management methodology
 a quality plan with assurance and control processes
 a project team-based environment.
Evidence of the following is important:
 demonstration of scope management for several complex projects
 knowledge of scope management plans, tools, issues and likely challenges
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To achieve competency, you are required to demonstrate knowledge, skills and experience to:
Performance Evidence
 Complete project authorisation activities
 Collaborate with stakeholders to produce a scope-management plan
 Implement scope-management plan according to procedures
 Review and document scope-management implementation and recommend improvements.
Knowledge Evidence
 Identify components of a project scope-management plan
 Describe factors likely to impact the project scope
 Explain formal change-control processes
 Describe methods for measuring work outcomes and progress against plans
 Describe methods for segmenting and documenting a work breakdown structure
 Identify and describe problem areas likely to be encountered in scope management
 Explain procedures for reporting scope change
 Explain project life cycle and the significance of scope management
 Identify project management tools used for managing scope
 Outline roles and responsibilities of project manager in relation to project planning
 Identify types of project initiation documentation.
STRUCTURE AND MARKING CRITERIA FOR ASSESSMENT TASKS:
I. TASK 1 – Written Responses(Total 30 marks for TASK 1)
Q1:Importance of formally defining scope(4 marks)
Q2: Evidence of captured scope in workplace (4 marks)
Q3Evidence of tracked and managed scope change in workplace (4 marks)
Q4 Governance in project delegation (4 marks)
Q5 Evidence of critical review points(4 marks)
Q6 Description of the project (4 marks)
Q7.Explanation of project authorisation (6 marks)
II. TASK 2 – Portfolio of Evidence(Total 70 marks for TASK 2)
A. Scoping a project (5 marks)
B. Obtaining Scope Authorisation (5 marks)
C. Scope Management Plan (30 marks Total)
i. Project Scope Statement (15 marks)
ii. Project Scope Management Plan (15 marks)
D. Manage Scope Control Processes (30 marks Total)
i. D1. Scope change requests (8 marks)
ii. D2. Change in Scope by Stakeholder (10 marks)
iii. D3. Finalising Scope Change (12 marks)
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Task 1 – Written Responses
Answer the following questions in the appropriate spaces below:
All responses must:
This activity has been designed to assess your knowledge and understanding of managing project
scope within projects.
This task consists of questionnaires which reflect the knowledge of project management (PMBOK).
The responses should include the following:
 Be relevant to your project, unless otherwise stated. Responses should link to the theoretical
aspects of project scope management followed by relevant experience / exposure of your
nominated project you have recently, or are currently working on to progress both your
studies and your projects simultaneously.
 If workplace project exposure does not apply to you, you must negotiate with your assessor to
use a scenario/case study examples that you will find on e-learning. However, case study
examples are a suitable substitute where workplace examples cannot be provided. Case
studies are available on e-learning.Theory answers without reference to your experience will
not be assessed as satisfactory
 Demonstrate that you can or have applied what you have learnt to your project, regardless of
whether you have undertaken all the performance requirements in your workplace
30 Marks
Question 1: Discuss why it is important for the project manager to formally define scope before
beginning to schedule the project(BSBPMG511 – 1.1, 1.3, 2.1,2.2,2.3,2.4,3.13.2,3.3)4 Marks
Before initiating a project the project manager should formally define a project scope because it
helps to manage the expectation of the project stakeholders and clients. In addition to this, the
constantly changing requirements, overrunning project schedule and budget, poor project
outcomes can be successfully avoided with the help of the scope management plan.
Question 2: Describe how you have formally defined and captured scope in your
workplace(BSBPMG511-2.1)4 Marks
In order to formally define the project scopes within the workplace the common factors those are to
be measured accordingly include project objectives, understanding project aim and goal, necessary
activities and project sub phases, resources, project budget etc. Moreover, it can be said that
perfect combination of scope and objectives leads towards workplace success.
Question 3: Describe how you have formally tracked and managed scope change projects within
your workplace. (BSBPMG511-3.2,3.3)4 Marks
In order to track and manage project scope within the workplace, certain tools and techniques are
available in the those are to be adopted by the project managers in terms of PERT chart, critical
path method, Gantt chart etc.
Question 4: What are the governance arrangements regarding project delegation?
(BSBPMG511 -1.3)4 Marks
Project governance is referred to as a management framework that is widely used by the project
managers to make proper decision making. In addition to this, for managing project accountability
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and associated responsibilities are the other governance arrangements that leads a project towards
massive success.
Question 5: For a project you have managed, what are the critical review points during the
project?(BSBPMG511-1.3, 2.3,3.2,3.3)4 Marks
During the development of the project the critical review points those are required to be managed
by the project managers include scope management, time and cost management, communication
management, resource management, contingency and procurement management, integrity
management etc. It is expected that if all of these aspects are management accordingly then the
project will definitely reach the project objectives within the estimated budget and time.
Question 6: Give a brief description of the project. Explain how the project was selected:
(BSBPMG511-2.1,2.2,2.3,3.1)
a) How did you identify and measure the benefits?
b) How did you develop the budget?4 Marks
The project is about renovation of a kitchen thus the formal identification and measures of the
project benefits are focused towards benefit activity matrix. In order to gain measurable success
from the project the project is divided into four phases’ identity and structure, planning benefits,
monitoring and optimization of benefits. Realization and evaluation of benefits. If these phases are
properly followed then the project will get measurable benefits.
Based on the project requirements first the resources (both physical and human) will be identified
and then those will be analysed. Further depending upon the complexity of the activities the
resources are allotted to each task and budget is also prepared according to the allocated
resources for each activity and sub activities.
Question 7:Explain how the project was authorised: (BSBPMG511-1.1,1.2,1.3)
a) Do you have a formal project proposal form?
b) Who reviews and signs off on the project? What criteria do they use in assessing project
proposals? 6 Marks
Yes, a formal project proposal is available for the successful implementation of the projects.
In addition to this, the project manager is responsible to reviews and sign offs the project. The
criteria those are reviews for the successful implementation of the project include transparency,
quality, equality of treatment, impartiality of the project and ethical consideration.
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Task 2 – Portfolio of Evidence
(BSBPMG511 – 2.1,2.2,2.3, 3.1,3.2,3.3))
Youmust use the same project for all units in this course and must relate to the project you will
nominate for this subject unit, unless your nominated project changes during the course or cannot
adapt to the performance requirements of any of the units of competency. If either or both events
occur during your course, you must contact your Assessor to find out what you need to do to continue
to satisfy the course performance requirements and achieve competency.
The project must be in an organisation, business or you are operating as a consultant.
Your nominated project must have:
 a comprehensive, detailed and integrated project management plan
 a formal communicationplan
 a dedicated and project-based budget
 formal and planned engagement with a wide range of stakeholders
 a documented risk, issues and change-management methodology
 a quality plan with assurance and control processes
 a project team-based environment.
You will need to complete the relevant templates from each knowledge area which are provided, you
may use templates from the text or from your workplace that provide evidence of your competency.
A. Scoping a project 5 Marks
(BSBPMG511 2.1,2.2,2.3)
Develop a scope statement for the purposes of securing project authorisation for a project you have
managed, using the template provided or a workplace equivalent.
Project Overview Statement
Project Name: Kitchen renovation
plan
Project No:
<Please fill>
Project Manager
<Please fill>
Start date
2/6/2018
Background information:
Issue/opportunity
The client of the project Lizzie has no fixed budget and thus,
issues may be arose while developing project budget on the other
hand, the innovative idea for the modular kitchen will attract more
number of consumers which give the service provider wide
competitive advantages and commercial revenue at the same
time.
Project objectives  To design a modular kitchen set up to renovate the existing
kitchen
 To specify a space where the client can cook during the
renovation period
 To buy good quality products like stove, fridge and
dishwasher but not beyond the top price.
Project deliverables  To design and deliver a properly well set ted modular
kitchen for their client Lizzie.
 To complete the entire project within five weeks with bet
quality stoves, fridge and dishwashers
 During the project ongoing phase the developer should
arrange an optional kitchen where the client can prepare
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coffee or heat the odd meals.
Key success criteria The success criteria for this particular project are dependent upon
its objectives. This project will be a successful one if it meets the
following criteria:
 Successful accomplishment of the project within 5 weeks
with a reasonable budget
 Attractive interior decoration and good quality electronic
kitchen appliances
 Though the house has a little storage but still within
limited area arrangement of proper cooking place during
the kitchen renovation period.
Assumptions For the kitchen renovation project it is assumed that, the client will
have adequate investments available for the entire project and so
that the kitchen does not need any additional further remodel,
aesthetic changes or structural changes.
Risks Risks can be either technical such as design or quality oriented or
may be external such as subcontractors or homeowners related.
In order to avoid theses the project manager should prepare a
project scope at the initiation phase with considerable budget and
resource.
Obstacles The common mistakes that may interrupt the project success
include
 Unavailability of desired appliances
 Lack of cost saving ideation
 Appliances installation error,
 Lack of engagement from the project team member’s end
Prepared by: <Please fill> Date:
2/6/2018
Approved by: <Please fill> Date <Please fill>
B. Obtaining Scope Authorisation5 Marks
(BSBPMG511- 1.2, 1.3, 2.1,2.2)
Complete the provided template in page 9 (Project Authorisation Template) for a project you have
managed. This task caters on obtaining start-up authorisation.
You must consider providing evidence of:
 how you managed the team
 process of briefing the higher project authority
 any project progress reports submitted to higher project authority for signoff on milestones
authorisation
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Project Authorisation Template
Project title Kitchen renovation project plan
Project Sponsor <Please fill>
Project manager <Please fill>
Project team members House owner (Lizzie), project sponsor, project manager, interior designer, labours, contractor and suppliers.
Project timeline Proposed start date 2/6/2018 Proposed End date 3/26/2018
Proposed budget Total budget (including
GST)
$50,000 Staffing costs $8,000
Consultancy costs $4,000
Other associated costs $38,000
Project objectives The set of objectives for this project are as follows:
 To design a modular kitchen set up to renovate the existing kitchen
 To specify a space where the client can cook during the renovation period
 To buy good quality products like stove, fridge and dishwasher but not beyond the top price.
Project deliverables The deliverables for the kitchen renovation project are as follows:
 To design and deliver a properly well set ted modular kitchen for their client Lizzie.
 To complete the entire project within five weeks with bet quality stoves, fridge and dishwashers
 During the project ongoing phase the developer should arrange an optional kitchen where the client can
prepare coffee or heat the odd meals.
Project assumptions/constraints For the kitchen renovation project it is assumed that, the client will have adequate investments available for the entire
project and so that the kitchen does not need any additional further remodel, aesthetic changes or structural changes.
For this project triple project constraints are considered according to this the project should be completed within 5
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weeks in $50,000 budget with a best quality appliance installation.
Main phases 1. Planning and Designing
phase
2. Kitchen demolition
phase
3. kitchen construction
phase
4. Testing and clean up
phase
Key deliverables in each phase  Detail research on the
required funding sources
required for an attractive
interior decoration.
 Developing preliminary
design structure
 Successful demolition
plan
 Packing and securing
the existing kitchen
for reuse during the
renovation period
 Successful material
procurement
 Cabinet and flooring
setup
 Appliances installation
 Unnecessary material
removal
 trash removal
 stakeholders signoff
 client sign off
Milestones and proposed dates Milestone 1: Completion of
project Planning and
Designing phase
Milestone 2: Completion
of Kitchen demolition
phase
Milestone 3: Completion of
kitchen construction phase
Milestone 4: Completion
of Testing and clean up
phase
Detailed information attached Yes Detailed budget breakdown Ye
s Risk analysis
Yes Stakeholder identification and analysis Ye
s Steering committee/advisory mechanisms
Yes Scope review plan Ye
s Other agencies/teams involved
Yes Work breakdown
Recommendation That this project be authorised to commence on 2/6/2018
and will be successfully within 3/26/2018.
Project manager’s signature <Please fill>
Decision Before initiating the kitchen renovation project a scope
management plan must be prepared by the project
manager considering the advise from both the designer
Project authorising officer’s signature <Please fill>
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and project sponsors respectively.
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