Proposal: Digital Technologies for Accounting Firm (INFT 5030)

This report addresses the modernization of an accounting firm's IT systems. The report proposes the implementation of a server to establish a basic web presence, manage client financial documents via a file server, and maintain a client database. It emphasizes security and reliability as core requirements. The report delves into the selection of an operating system (Windows vs. Linux), providing justifications for the chosen OS. It outlines the recommended software, including installation basics, and presents a detailed security plan, specifying access controls, file security measures, and maintenance protocols. The report also includes a comprehensive backup plan to ensure data integrity and business continuity. The content covers the essential IT infrastructure components and security considerations for an accounting firm to enhance its operational efficiency and data protection.

Running Head: Digital technologies in business 0
Digital technologies in business
Report
Student name

Digital technologies in business 1
Table of Contents
Introduction......................................................................................................................................1
Basic Web Presence.....................................................................................................................1
File servers...................................................................................................................................2
Database system...........................................................................................................................2
Information Security management Systems................................................................................2
Proposal for the company................................................................................................................2
Conclusion.......................................................................................................................................4
References........................................................................................................................................5

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Introduction
The company can use information technology for their advertisement and marketing as well as
security risk management. An accounting company should have an information system to
manage its resources and data of various clients of the company. In addition, information
security management starters are required for management of various things of a company, such
as governance, security, risks, and compliance (Humphreys, 2008).
In this report, web presence will describe and its benefits for the company. There are many
things, which are necessary for the company, such as data security, database, and many others.
Therefore, it is necessary to manage the entire security module.
Basic Web Presence
People can search for company details on their website nowadays. Therefore, it is necessary to
provide all the information about services and products of the company. Web presence is helpful
to provide all the information about the company on their website. It is beneficial for the clients
and the company in their business. An accounting firm can share their specialties with their
clients through their website. Web presence is necessary for the company to provide their
information through websites (Balwani, 2010).
The company can share information on the website, such as products, services, contact
information, many others, and us. In addition, a company can create blogs on their websites to
provide information about the changes in services and innovations in the company. The company
also takes feedback and suggestions of their clients through a website, which is useful for the
company and it will help in the creation of new processes. In addition, information security is
necessary for most of the organization, as data is important in nowadays (Da Veiga, 2015).
In the present era, a website is the first way to identify company services because it is the easiest
way for a client to know about the company. It is a way to increase the capabilities of the
company in an international market. A company can hire a professional or create an in house
team to manage their IT-services. In addition, an accounting firm can manage their services
through websites as well, such as financial, banking, and personal databases.

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File servers
File servers provide various facilities to store data and information of the company and their
clients. The file server is used to maintaining the data and information of the company as well as
their clients, which is necessary for their business and disaster management. The information
system has a proper architecture to manage file servers and databases (Zhang, et al., 2010).
An accounting company has many of the data of their clients, which is personal and financial.
Therefore, it is necessary to secure and store them in a proper place to maintain all the
information in a proper format (Whitman & Mattord, 2011).
Database system
A database management system is necessary for an accounting company to keep its clients
information in a properly structured manner. Few companies are having their data in a structured
way, which is beneficial for integration and transformation processes. It is a way to manage all
the records properly and cloud-based services provide a facility to access that data from
anywhere and anytime (Tipton & Nozaki, 2007).
Information Security Management Systems
Personal and confidential information are required security because those data are sensitive and
company and clients can lose their reputation and losses as well (WARREN, 2011). Therefore, it
is necessary to implement proper information security management systems to secure all the
information of clients and the company (ins2outs.com, 2019). In addition, the company should
create security policies and training program for employees to secure their information system
and computers (Peltier, 2016).
Information security is an important factor for an accounting firm. Therefore, it is necessary to
provide full security to the company and client, which is related to their data and business
processes. Accounting company has provided support to their clients for decision-making and
their financial decisions.
However, it depends on the person to secure their resources from cyber-attacks using security
policies. In addition, a person can leak security information for their personal benefits for a short
time.

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Proposal for the company
The company should adopt windows 10 enterprise edition for managing their documents and
processes. Windows are a better option as compared to other operating systems. Most of the
accounting software is compatible with the Windows operating systems. Therefore, it is
necessary to adopt windows operating systems for managing their works rather than Linux
operating systems (Fisher , 2018).
Linux operating system is the best operating system for small and medium-sized enterprises, as it
provides most of the application free of the cost. It provides huge benefits to the user. It has a
hierarchical file structure, which is best for the different user applications (Hall, 2018).
A user can create a process and destroy a process using fork ( ) system call. It provides full
security to the user files from other groups and outsiders. There is a secure channel of file access
in the Linux, which makes it unique. In addition, the Linux license system is different from
others. It provides open access to source code in which a user can change the code according to
their requirements. It is necessary to enable all the legal procedures for new code and register
that code for intellectual property. However, Linux provides only limited user applications,
which are flexible but the user should pay for that application as per their requirements ( Bursell,
2017).
The company must implement these things in their IT-infrastructure, which areas:
 Windows 10 enterprise edition operating systems
 Windows Server 2019
 Firewall
 IDS/IPS systems
 Accounting software
ISO 27001freamework can be implemented in the firm for security reasons. Cyber-attacks are
common nowadays. Therefore, it is necessary for audit the whole company and finds
vulnerabilities of the company, which can be the reason of cyber-attack ( Cobb, 2010). In
addition, the Australian government has also provided an information security manual, which is
useful for the company as well (ACSC, 2019).
According to (Ashenden, 2008), data security is a challenge in front of human always. In
addition, the company should adopt IT-governance framework for managing and governing their

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resources and IT-services. Accounting software is always requiring backup systems to secure all
the data at different places, which can be used for business continuity after a disaster (Budiac,
2013). Acceding to (Sotnikov, 2018), information security risk management program should be
implemented in an accounting firm for the security of their financial data. It will provide secure
access to information to the users of the system.
Conclusion
In conclusion, web presence is necessary for sharing information about the company in front of
their clients. It is necessary to understand the requirement of nowadays, such as data privacy and
security. In addition, an accounting firm must have its accounting information system to
maintain all their business processes in a proper manner.
This report has described the importance of information security systems and other hardware and
software in a company. It will also describe basic things, which are required to increase the profit
of a business, such as a web presence, file servers, database systems, security, and reliability.
This report has provided a proposal for the accounting firm to secure their data and provide
reliability and scalability. In this report, information security risk management program benefits
have described for an accounting company.
Finally, an accounting company should maintain their own hardware and software to manage
different business functions and clients information in its database, which will provide various
benefits to the company in the future.

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References
Bursell, M., 2017. The politics of the Linux desktop. [Online]
Available at: https://opensource.com/article/17/11/politics-linux-desktop
[Accessed 11 Decemeber 2018].
Cobb, M., 2010. ISO 27001 SoA: Creating an information security policy document. [Online]
Available at: https://www.computerweekly.com/tip/ISO-27001-SoA-Creating-an-information-
security-policy-document
[Accessed 12 March 2019].
ACSC, 2019. Australian Government Information Security Manual (ISM). [Online]
Available at: https://acsc.gov.au/infosec/ism/index.htm
[Accessed 4 April 2019].
Ashenden, D., 2008. Information Security management: A human challenge?. Information
security technical report, 13(4), pp. 195-201.
Balwani, S., 2010. 4 Elements of a Successful Business Web Presence. [Online]
Available at: https://mashable.com/2010/02/10/business-web-presence/
[Accessed 16 June 2019].
Budiac, M., 2013. Accounting Software Implementation Steps. [Online]
Available at: https://softwareconnect.com/accounting/steps-for-implementing-new-accounting-
software/
[Accessed 25 June 2019].
Da Veiga, A., 2015. The influence of information security policies on information security
culture: illustrated through a case study. s.l.:s.n.
Fisher , T., 2018. How to Install a Windows Operating System. [Online]
Available at: https://www.lifewire.com/how-to-install-a-windows-operating-system-2624925
[Accessed 27 January 2019].

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Hall, C., 2018. Is It Linux or GNU/Linux?. [Online]
Available at: https://www.linuxjournal.com/content/it-linux-or-gnulinux
[Accessed 9 June 2019].
Humphreys, E., 2008. Information security management standards: Compliance, governance and
risk management. information security technical report, 13(4), pp. 247-255.
ins2outs.com, 2019. How to implement an Information Security Management System. [Online]
Available at: https://ins2outs.com/implement-information-security-management-system/
[Accessed 10 March 2019].
Peltier, T. R., 2016. Information Security Policies, Procedures, and Standards: guidelines for
effective information security management. s.l.:Auerbach Publications.
Sotnikov, I., 2018. How to Create an Effective Information Security Risk Management Program.
[Online]
Available at: https://blog.netwrix.com/2018/08/02/how-to-create-an-effective-information-
security-risk-management-program/
[Accessed 31 May 2019].
Tipton, H. F. & Nozaki, M. K., 2007. Information security management handbook. New jersy :
CRC press.
WARREN, E., 2011. Legal, Ethical, and Professional Issues in Information Security. [Online]
Available at: https://www.cengage.com/resource_uploads/downloads/1111138214_259148.pdf
Whitman, M. E. & Mattord, H. J., 2011. Principles of information security. 1 ed. London:
Cengage Learning..
Zhang, X., Wuwong, N., Li, H. & Zhang, X., 2010. Information security risk management
framework for the cloud computing environments.. s.l., IEEE, pp. 1328-1334.