Accounting Information System Report for Here4Beer Brewing

This report provides a detailed analysis of the Accounting Information System (AIS) for Here4Beer Brewing Company. The report begins with an introduction to the company, its goals, and market trends, emphasizing the importance of a well-designed AIS for operational efficiency and decision-making. The core of the report is dedicated to the examination of key AIS sub-systems, including sales, purchasing, inventory, shipping, receiving, and payroll. Each sub-system is described in terms of its functions, processes, and data flow, highlighting how each contributes to the overall organizational goals. For example, the sales sub-system details the process of order tracking, while the inventory sub-system explains how the company manages its property. The report also addresses how these sub-systems interact and provide data for managerial decisions. The report includes flow diagrams, system functionalities and highlights how the AIS addresses e-business system issues and the key features of chosen AIS software. Finally, the report concludes with a summary of findings and recommendations for enhancing the AIS.

Running Head: ACCOUNTING INFORMATION SYSTEM 1
Accounting Information System
Affiliate Institution
Student Name
Course Title
Date

ACCOUNTING INFORMATION SYSTEM 2
Contents
Introduction.................................................................................................................................................2
Sales........................................................................................................................................................5
Flow layout of sales sub-system..........................................................................................................6
Purchasing sub-system............................................................................................................................7
Ordering process.................................................................................................................................7
Inventory sub-system..............................................................................................................................8
Shipping...................................................................................................................................................8
Receiving sub-system..............................................................................................................................9
Receiving and hiring process.............................................................................................................10
Payroll sub-system.................................................................................................................................11
Payroll sub-system diagram...............................................................................................................12
How sub-system addresses the main issues specific to e-business systems.............................................12
How each of your proposed AIS sub-systems will provide data for managerial decisions........................14
The key features of AIS software chosen...................................................................................................14
Conclusion.................................................................................................................................................15
References.................................................................................................................................................15

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Introduction
Here4Beer Brewing Company intends to end up one of Darwin city's most mainstream
microbreweries, and is wanting to stretch out its circulation to choose towns inside the Territory.
The organization means to acquaint another item with the Territory showcase, a customary
German Marzen style ale. Proprietor subsidizing and inside created income will empower the
development plan. Deals projections for the following three years depend on current
demonstrated deals accomplishment with the objective client base in the Northern Territory.
Here4Beer Microbrews will be accessible in bars just as retail outlets, for example, nearby
markets and corner stores. It will likewise plan to convey through grocery stores, however it is
imagined that getting rack space in national general stores will be progressively troublesome and
increasingly costly.
The destinations of Here4Beer Brewing Company are the accompanying:
 Establish solid associations with neighborhood lager wholesalers in chose deals regions.
 Maintain tight control of expense and activity during development.
 Maintain the superb item that the organization has turned out to be known for.
Accounting information framework is a program which is utilized to gather, store and
manage finance related matters and accounting information to empower the company to settle on
basic leadership procedure and report the data gathered to their potential financial specialists,
leasers, bank, inside and outer clients. Glover, Sarma, & Overbye, (2017). Additionally,
accounting information framework is a PC based system for the most part joined with the data
innovation used to follow the recording exercises and give the exact measurable and money

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related report to the employee administration on auspicious way for basic leadership. Moreover,
it likewise gives satisfactory controls to shield the Company’s benefits.
Moreover, accounting information system (AIS) improves the appraisal of an association
from multiple points of view. As a matter of first importance, a well-planned (AIS) will helps an
association in improving the quality and chop down the expense of its items or administrations.
AIS can screen the exhibition of an association. Along these lines, this will help keep up the
nature of items and simultaneously can lessen the wastages and lower the expenses of item. For
instance, by utilizing bookkeeping data can improve their stock control system. At the point
when an organization utilize only – in-time fabricating creation framework can assist that
organization with running their generation procedure proficiently and can lessens squander by
getting products which just required in procedure and it will diminish the stock expense also.
In addition, AIS likewise can helps in sharing information between the association and
bookkeeping aptitude. A study directed by the Institute of Management Accountants (IMA)
shows that work identifying with AIS was the absolute most significant action performed by
corporate accountants. Reviewers need to comprehend the frameworks that are utilized to create
an organization's budget reports. Data innovation has likewise electronic the reviewing calling.
In the event that inspectors perform reviewing capacities physically, it requires some investment.
Be that as it may, review programming bundles are right now accessible for inspectors. For
instance, preliminary parity programming empowers reviewers to include the working
preliminary equalization, handle a wide range of changing passages, and consequently register
the balanced preliminary parity. What's more, programming bundle can get to client's records,
select a measurable example of the records, and print a working paper sheet. Roth, Dennis, &
Wixom, (2013).

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2
FY2017 FY2018 FY2019 Category 4
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Company Market trends
in $m
In the course of recent years, provincial microbreweries have picked up piece of the
overall industry of lager deals in the Territory. Various provincial brands have moved from forte
market to the grocery store. The numbers have been amazing. At present, territorial microbrews
speak to 12% of lager deals in Territory. This speaks to a 38% expansion over deals numbers for
the year 2016. Above all, the expanded deals have happened in the well-off networks in
Territory's towns.
Domain's populace has developed by 6% in the course of recent years. The majority of
the development has been in light of the blast of contracting in development and mining
exchanges and the cutting edge industry. The development has added to the client base that buys
territorial microbrews. Customarily, microbrews have been supported by 'hip, youthful

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downtown tenants', youthful howdy tech exchanges and expert people in their late twenties and
mid-thirties.
The accounting information system is subdivided into modules referred to as sub-
systems. The sub-systems are discussed one by one below:
Sales
This is the most important sub-system while reaching out for customers in the company.
The company must generates sales report for every transaction carried out within the system. In
this report document, the sales department is the one who is in charge of this document since
they are the one undertaking the activity. The person who will manipulate the sales report
generated by the sales subsystem is the CEO of the company. However, the sales manager may
request for modification of the report indicating the reason as to why it is modified. The CEO on
the other side will have to approve over the portal. Bertalanffy, (2015).
The sales department will be able to track all the sales report since the system auto-
generates it as soon as the customer request for beers. In this case any sales made by the
company will be recorded in the company databases and are sored appropriately. When this
reports needed to be retrieved by the sales team, they will have to generate queries from the
databases and the system will respond in a real-time basis. (What is software development? -
Definition from WhatIs.com. Retrieved, 2019)

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Flow layout of sales sub-system
All the product records are stored in this subsystem so that customer can be able to
register to the system and view all the products over the internet wherever they are. The products
to be integrated into the system include; Ramana, (2011).
Here4Beer Brewing Company has three lager product offerings:
 Tadhg Red is an Irish style lager made the customary way, with simmered claim to fame
malts that give it that profound, ruby-shaded tone.
 Here4Beer Pilsner is light, fresh and perfectly clear, with an unadulterated white frothy
head. It's a mix of the best local and imported malts, jumps and base matured ale yeast,
carefully adjusted.
 Here4Beer Lager is blended in the customary German Marzen style and is malty and
full-bodied. We join imported New Zealand jumps and an exceptional European yeast

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strain with the best two line malted grain from Australia to give Here4Beer Lager it’s
one of a kind character and warm, light golden shading.
The sales sub-system consists of tools which will help to analyze the current trends in the
market. It will be able to show the graphical analysis and the prediction of the current
Purchasing sub-system
The purchasing sub-system will assist the company in ensuring that all the
purchases made by customers are can easily be tracked. Customers have to register to the system
as users. There details are recorded in the database system so that whenever they require to
purchase any product from Here4beer Company, he or she will login as a customer and he will
be able to view all available orders and can request for them. This request will be directed to the
purchases and supplies manager to be approved and the deliveries are arranged. Delivery
message will be send back to the client as soon as the supplies personnel approved the order.
Purchase subsystem is working as in this manner:

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Ordering process
The supplies team will be able to identify the location in which the client is
located and a proper estimate delivery budget is automatically calculated by the system. Also the
payment is made online by the client following the order. As soon as the payment is received, the
supplies manager will send the directives to the person in charge of shipping. Shipping
procedures are then order by the relevant personnel and is delivered to the customer within
reasonable timelines considering the locality of the client.
Inventory sub-system
This is the most critical part of the company’s activity. Every employee touches this part.
For proper management of the company property, this is the most appropriate tool which will

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help the company to manage all the processes and the properties. This system works in such a
way that every person who wish to use a particular property belonging to the company, he or she
must get assign by the stock controller within the company. Glover, Sarma, & Overbye, (2017).
However, every item brought to Here4beer Company has a unique identifier. This is
recorded in the system by scanning their barcodes and are saved in the system. This will be used
when assigning the item to a particular person.
The main work of the inventory system is to ensure that it creates an easiest way of
tracking the company property without wasting time. For this case there will be one or two
individuals who will be assigned this role so that they can take the responsibility of manning all
the inventories. The inventory management system works in this particular manner as shown in
the diagram below.
Shipping
Shipping is another system which upon the order has been approved by the department of
purchase and supplies, there role is to ensure that the products requested from Here4beer
company are delivered without any delay. The shipping manager will assign a task to his team
member showing him the directions and procedures for the delivery. The shipping manager will
check to see if the shipping fee has been paid and approved it for shipment. The customer on the
other side will be able to check date of deliver since it is automated to send a feedback as soon as
the shipment process is approved.
The sales department and the shipping department are link together since they have the
most closely related entities and upon the approval of the order from the sales team leads to
approval from the shipment team. The shipment team will only check the available vehicle for

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shipment. If the vehicle is not available, he can reschedule the date of shipment and send it back
to be checked by the sales department.
(What is agile methodology? Modern software development … Retrieved, 2019)
Receiving sub-system
Here4beer Company is a big company that supplies and produce beer products as
explained in the company history page. However, despite its huge supply of beer to retail
companies, the company also receives some raw materials to be used in the production process.
Without living the department out, the system was developed and it will also assist in receiving
massive products coming into the company. This kind of subsystem will generate a report on the
quantity and the accurate budget which need to be paid to this individuals suppliers.
The receiving manager is the head of this department, the system will assign him the
roles of reviewing all the incoming materials into the company. After reviewing all the materials,
the manager will generate a report and send to the overall manager which intern will send it to
the CEO for approval
During the receiving process, the manager will ensure that he or she distributed all the
report to the finance department for financing and the deductions to be incurred. So in short

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every department is linked to finance department. Which makes this system cornered the name
accounting information system. So most of the roles are played by the here4beer chief
accountant who is responsible for all payments and credits to be made within the organization
Receiving and hiring process
(Software
Development versus Software Engineering. Retrieved, 2019)