Accounting Information System Report: Woolworths Case Study

This report provides an executive summary of an Accounting Information System (AIS), focusing on its role in enhancing communication, management, and record-keeping within an organization. It explores the impact of different business processes on accounting software selection, with a specific focus on the retail sector and the case of Woolworths Limited. The report analyzes system requirements, evaluates various accounting software options like Xero and Saasu, and compares their functionalities to determine the best fit for the business needs. It delves into the importance of accounting and costing, compliance, production planning, quality control, customer service, and online availability in selecting appropriate software. Ultimately, the report aims to provide a comprehensive understanding of AIS and its crucial role in organizational effectiveness, aiding in financial management and strategic decision-making. The report highlights the importance of ERP software for large retail companies and emphasizes the significance of selecting the right accounting software to optimize business processes, improve customer satisfaction, and enhance profitability.

Accounting Information System

Executive Summary
This file sets the position and significance of powerful communication management and records
management. We can look at about one of a kind commercial enterprise manner utilized by a
corporation which takes an effect on the selection and adoption of different accounting software
program within the organization to improve its accounting structure. This report helps analyzing
special classes of accounting software program and companies and accounting software are
compared on the idea in their features which can be most useful for the enterprise given within
the state of affairs. Basic it is an examination of accounting records system and its function in a
business enterprise’s effectiveness.

Contents
Accounting Information System......................................................................................................1
Introduction......................................................................................................................................4
Background......................................................................................................................................5
System requirements........................................................................................................................6
Software selection............................................................................................................................9
Best suitable software for retail sector business........................................................................10
Conclusion.....................................................................................................................................11

Introduction
Accounting Information software (AIS) is the integration of accounting and information system
that's supplying powerful way and approach to manipulate debts and transaction in the
organization. It is a shape which is carried out by the company to acquire, shop and manage
financial and accounting information of the company (Al Bataine and Bataineh, 2018).
Accountants, consultants, auditors and executives make use of this accumulated information for
his or her observation and similarly use them. This document sets an advent of accounting
software and all associated factors which make an effect on organizational effectiveness to
achieve its goals and objectives are analyzed. The file defines the powerful look at of enterprise
process and necessities.

Background
Woolworth limited is the largest Australian company. It is retail extensive industry. In Australian
and New Zealand. This company was founded in the year 1924. It is the largest group of liquor
retailer in Australian and it is also having the largest share in hotel and poker gaming machine
operator, Australian. Woolworth having its headquarters in Bella Vista, New South Wales,
Australian (Collier, 2015). Its objective is to focus on customers and fulfil their needs,
differentiate its food and drinks according to customers,
In 2103. Woolworths limited having shopping centers around 69, it also entrusts a real estate
investment trust that is named as shopping centers Australasia property group, which is
separately listed. Woolworths limited having many stores across Australia and New Zealand and
from these stores it can get knowledge about the satisfaction of its customers, so staff and
employees of the company can improve and work efficiently. It enhances its drink business, it
enlarges its portfolio value and explores it.
In this assignment, we will learn about numerous business processes that are applied by a
different organization. Organization choose any one accounting software out of many accounting
software’s that all are having different functionalities and organizations select accounting
software according to their need and to improve their fiscal structure. There many accounting
software’s will be analyzed and compared according to their characteristics. In brief, we can say
it is a report about the accounting information system and its significance about the organization
and its effectiveness. This is a system consisting of accounting and information which avails an
effective path and procedure for managing accounting transactions in business.
There is a unified system of information system and accounting and it assists to manage accounts
effectively and all activities in business. In organization, it pertains to collect, store and organize
all transactions related to accounts in business (Esmeray, 2016). All employees, managers,
auditors and consultants utilize this information and data for their future activities. Organization
choose all information effectively to achieve its goals and objectives. A business process is
referred as the assimilation of numerous activities and works of organizations which leads to
attain its goals and objectives. In each business, all resources and inputs treated as raw material
for organization.
There are also some business process that is explained below-

 Manufacturing business- in this type of business process it involves production, quality
control, and its examination.
 Finance industry- it includes an accounting of transactions, generates invoices and control
risk management.
 Health industry- this involves evaluation related to medical and drugs and it takes the
approval of business activities.
 Travel industry- in this industry activity performed by business like bookings and
arranging trips for tourists.
There is given a company named as Woolworths limited having 245 employees with it. With the
help of staff, it can attain its goals and enhance profit margin. It is a retail sector unit and
provides many food items and drinks to people and it tries to keep customer satisfaction
constantly (Kieso, Weygandt and Warfield, 2016). With the help of customer satisfaction, it can
enhance its productivity and sales revenue in the company and increase its customers. Company
introduce new healthy products for customers to grow its product range. There evolve accounting
software and ERP system to grow its accounting information and improve communication
system in the company.
System requirements
Each and every organization need to evolve and acquire some software’s to better its working
and upgrade its activities. Management can do its activities and work with so easement and
software having many advantages in the organization. There are many types and attributes of
numerous software’s and all are having their effect on business and its extension. The
organization should choose any software after comparing it with all other available software and
also having observed its impact on business activities (Kothari, 2019). Every organization and
business wants to make its investment in such software that assists it to attain goals and
objectives. There is a software that named as enterprise resource planning (ERP) that available
organization to evaluate information, data and share it to others and with the help of this type of
software organization can achieve its objectives and goals. Each organization having its focal
point on choosing the best information technology system for its organization it positively
impacts business investments. There are some important points that should be referred to before
choosing any software for the organization-
 accounting and costing- according to this software should help to explore its financial

transactions and evaluation of these financial activities and also involves information
connected to turnover, production and cash flow, profitability in business and also
consider its activities. In case of Woolworths limited adopt it then it should consider all
retail transactions and have provided information online. It also helps to identify and
evaluate its cost and assist in fixing the price of the product.
 Compliance- in organization software avails complete tracking of the process starting
from products manufacturing to its finished goods. There is also a continuation in process
and also some key compliances that should be followed by organization, it also analyses
the changing the environment of business and follows up all rules according to changes.
 Production planning-there is a correlated activity that is related to manufacturing and
accounting and having a strong impact on each other. There is required to apply a system
to manage manufacturing activities (Laudon and Laudon, 2016). There is also provided
proper time and budget for each transaction in an organization and all transactions should
be recorded. There should also be a system in software to detect errors and mistakes.
 Quality control- there are introducing Woolworths limited that is a retail sector company
and serving food and drinks to customers. So it is important for a company to control its
product quality and this is can be possible with the help to introducing an effective
software in an organization that assist it to make better quality products and with help of
its customers can be enhanced and it enlarges organization’s demand.
 Customer service- for every business customer satisfaction is the most prior feature and
analyzing the demand of customers for providing them with better quality products.
There should be efficient and effective service provided by the business to its customers,
the information system of latest technology assist management team to analyses demand
and complaints of customers. Here appears an expression customer relationship
management (CRM) it applies in business with the latest technology of transmission and
available effective customer relations and contacts with them who provides their
feedback in the company.
 online availability and route delivery- in this each and every transaction can be tracked
online by the company with the help of this software and manage all activities related to

sales online and it helps to enhance sales and revenue in company, it leads to profitability
(Libby, 2017). With the use of numerous mobile applications and new technology
identify customers and their needs for products and also control a stock for them. With
the help of this information system cost and delivery time can also be track and control
by this system.
There is a mechanism of accounting software that makes management effective and made its
fiscal activities and transactions effective for an organization that all are necessary for favorable
results of a business. There is numerous type of accounting software that all are having distinct
features and attributes. The organization should implement any software after analyzing and
comparing all software’s according to need and their specifications in organizations. There are
some accounting software’s like Peachtree complete accounting, quick books online, and myob
plus for window these are also for personal accounting (Liu, Hsu and Yen, 2018). There are
some single entry products and small business that all utilize low-end accounting software. There
are some instances for it like business vision 32, book pro 2003, and Accpac pro series. Large
and expended business and organizations apply medium end accounting software and in it,
business can be done in other countries and this software having accounting system for them in
different currencies. There are also some examples of medium end accounting software’s like
Great Plains mas 90 & mas 200, Navision, southward excellence series, syspro. There is
accounting software that is so composite and costly named as high-end accounting software and
enterprise resource planning (ERP), it assists the company to analyses time and cost and some
factors in organization and factors that assist company’s investments.
Woolworths limited is the retail sector company which is having more than 245 employees and
enhancing its revenue and profits in the company. This company should implement ERP
accounting software as it assists its future investments and which will help it to reach its next
stage (Maskell, Baggaley and Grasso, 2016). With the help of its company can manage all
activities and its working in an effective manner in a competitive market with better quality
production and cost control.
Software selection
The medium end accounting software should be suitable because it is most economical,
effective and assist to attain better outcomes in an organization. This category involves many

accounting software’s like xero, saasu, Accpac advantage series corporation edition, Navision,
Great Plains mas 90a and mas 200, southward excellence series (Patel, 2015). Here we will
discuss, compare two accounting software’s and check their effectiveness for implementation in
business.
 a Xero- this is an cloud based accounting software and it assist companies to grow their
business and help to small and medium category business, it is UK based and evolved by
an Australian company. Xero having many characteristics and assist business operations.
This software is having capability of examining data that is based on real time. There are
also many users of this software through its mobile and desktop stages and they all are
showing high satisfaction with its functions. Xero software helps to match and correct the
banking transactions also assist to calculate payroll and payment system and manage all
activities. This is very economical and effective software.
 Saasu-it is also named as future software. It very useful for business to manage its cash
flow without any merging transaction. This software avails service of bank reconciliation
and alteration facility in the billing of business transactions and also having promptness
for dues, any payment in accounting (Schaltegger and Burritt, 2017). With the help of
this accounting software, any company can explore its business at the outer level and
enhance its activities outside the country because in this software currency can be
converted into 50 currencies. In this software, foreign currency can be managed and it
also converts into base currency after completion of a transaction. According to this
software sales and expenditure can be managed and there are various models of software
that can be applied according to the need of business.
After comparing these two software’s and features of it can be said that there are some
similarities in these two accounting software’s, these both are available cloud-based computing.
Also, there are some differences between these accounting software’s saasu is easy to adopt and
implement in business in comparison to xero is having some complexity in its implementation
(Sledgianowski, Gomaa and Tan, 2017). In both accounting software’s alteration is available and
in saasu having different versions.

Best suitable software for retail sector business
Above mentioned circumstances have available that there is Woolworths limited that is wishing
to implement accounting software as ERP to growing its performances and accounting and it
provides competitive benefits to company to maintain sustainability. There are many accounting
software’s were compared and analyzed to choose the best suitable for Woolworths. There are
two accounting software’s were compared with their similarities, differences and many other
bases for selecting best for the company according to its requirements (Stenfelt and et. al., 2016).
After evaluation and all comparisons, we have to choose an accounting software named as saasu
for Woolworths limited, for selecting this option there are many reasons that are defined below-
 Size of business- Woolworths limited is a medium sized business having not more than
245 employees and having its business last 45 years that is a long time. Company is
having its profits approx. $14.5 million. So saasu is best suitable accounting software for
the company because it will manage all financial transactions and assist to manage all
financial activities.
 Employee management- Woolworths limited is having more than 245 employees so
management of their payroll is most important for the company. So, saasu is providing
assistance to calculate, evaluate and manage their payment system (Susanto, 2017).it is
most to manage all the employees and staff in company for achieving its targets on time.
It also effectively settle all tax-related transactions. So, this accounting software is most
beneficial for Woolworths limited.
 Foreign transaction- with the help of this accounting software company can explore its
business activities outside the country and enhance them because this software provides
the facility of transactions done in different countries. So the company can take
advantage of it.
 Customization- this software having different versions of the accounting system which
are evolved to complete requirements of numerous customers (Susanto, 2016).
Woolworths limited can elect the most suitable software for it after analyzing and
comparing all available software’s.
 Different platforms- this software’s involves access from many stages like mobile

applications, desktop and it provides numerous features of it. It provides Woolworths
limited extensive access, control.
 No extra startup- it is an affordable and cost-effective, economical for the company and
there is no requirement of any extra cost. It can be correlated with e-commerce and CRM
business. This is a type of accounting software that cannot emerge any interference in the
company's working. Woolworths limited can perform its activities without any
interruption of this accounting software.
Conclusion
Above explained report refers in depth knowledge of accounting software and its effectiveness in
business. Numerous business processes evolved here and evaluating them for different activities.
There are analyzed some accounting software’s and compare them according to their features
and functions these assist to business in its investments and results. There are many reasons to
select an accounting software according to business needs. The above report is about
Woolworths limited that is Australian based company and it has many employees and staff that
will assist it in analyzing all activities and functions of the company. There are various
accounting software’s that are prescribed in the assignment and defines their features and
functions there. According to their requirements, they select accounting software’s and
implement in their organization for improving their product quality and canalizing all activities
in the company. There are two accounting software’s that are comparing on the basis of their
functionalities and activities and Woolworths limited have to select any one accounting software
that is most suitable for it and its working. Accounting software Assist Company to reduce its
cost and attain profitability also attain goals and objectives. Woolworths limited is retail sector
company and need to adopt an accounting software and it should implement sassu is the best
accounting software for this company. It helps to company to manage its all accounting
activities.so. We can conclude from the above report that accounting software is very beneficial
for any company.

References
Al Bataineh, I. and Bataineh, A., 2018. The Relationship between Computerized Accounting
Information Systems and Rationalizing the Government Expenditures at the General Budget of
Jordan. Research Journal of Finance and Accounting, 9(8), pp.171-178.
Collier, P.M., 2015. Accounting for managers: Interpreting accounting information for decision
making. John Wiley & Sons.
Esmeray, A., 2016. The Impact of Accounting Information Systems (AIS) on Firm Performance:
Empirical Evidence in Turkish Small and Medium Sized Enterprises. International Review of
Management and Marketing, 6(2), pp.233-236.
Kieso, D.E., Weygandt, J.J. and Warfield, T.D., 2016. Intermediate Accounting, Binder Ready
Version. John Wiley & Sons.
Kothari, S.P., 2019. Accounting Information in Corporate Governance: Implications for Standard
Setting. The Accounting Review, 94(2), pp.357-361.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education
India.
Libby, R., 2017. Accounting and human information processing. In The Routledge Companion to
Behavioural Accounting Research (pp. 42-54). Routledge.
Liu, F.C., Hsu, H.T. and Yen, D.C., 2018. Technology executives in the changing accounting
information environment: Impact of IFRS adoption on CIO compensation. Information &
Management, 55(7), pp.877-889.
Maskell, B.H., Baggaley, B. and Grasso, L., 2016. Practical lean accounting: a proven system
for measuring and managing the lean enterprise. Productivity Press.
Patel, F., 2015. Effects of accounting information system on organizational
profitability. International Journal of Research and Analytical Reviews, 2(1), pp.168-174.
Schaltegger, S. and Burritt, R., 2017. Contemporary environmental accounting: issues, concepts
and practice. Routledge.
Sledgianowski, D., Gomaa, M. and Tan, C., 2017. Toward integration of Big Data, technology
and information systems competencies into the accounting curriculum. Journal of Accounting
Education, 38, pp.81-93.

Stenfelt, J., Kopplin, D. and Mattsson, H., Telefonaktiebolaget LM Ericsson AB, 2016. Method
and system for correlating authentication, authorization and accounting sessions. U.S. Patent
9,380,460.
Susanto, A., 2016. The effect of internal control on accounting information system. International
Bussiness Management, 10(23), pp.5523-5529.
Susanto, A., 2017. How the quality of accounting information system impact on accounting
information quality (Research on Higher Education in Bandung). Journal of Engineering and
Applied Sciences, 12(14), pp.3672-3677.