Accounting Information System Development: Smart Enterprises Case

This report outlines the development of an accounting information system (AIS) for Smart Enterprises. It details the roles of the management team and stakeholders in the design, selection, and implementation of the new system. The report emphasizes the importance of management's role in defining system requirements, maintaining communication, and ensuring quality checks. It also highlights the significance of stakeholder involvement, particularly from the staff who will use the system, stressing the need for training and collaboration. The report further discusses the benefits of adopting a new AIS, including increased productivity, improved financial data management, and automated procedures. A Level 0 Data Flow Diagram and a flowchart illustrate the payroll process. The development follows a waterfall model due to predefined requirements and budget. The report concludes by summarizing the potential benefits of the AIS for Smart Enterprises.

Running head: ACCOUNTING INFORMATION SOFTWARE FOR ELEGANT
ACCOUNTING INFORMATION SOFTWARE FOR ELEGANT
Name of the Student
Name of the University
Author note

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Introduction:
In the current era there has been a huge development in the field of information
technology. The organization and the operations within the organizations are being evaluated
and the implemented efficiently with the help of the information technology. The accounting
information system is one of the major aspect for the business of the organizations. The major
procedures in the system are the purchase and the payroll procedures. The report is concerned
with the case of the Smart enterprises. The organization is looking to implement a counting
information system for their organization and hence, I as the Accounting Information
Systems Development Officer have been contacted to provide the organization with the
possible solutions for the system.
The report consists the analysis of the system that has been conducted by me and the
details of different type of aspects of the system has been described in this report. The
illustration has also been provided for the organizations to understand the process of the
accounting information that is to be implemented for the organization.
Role of Management team
This part of the description is aimed towards the management team and Alex in
general so that the system implementation plan can be understood by them. The management
team would be expected to play an efficient role in the design and development of the system
that has been asked of them. The management team should be able to specify clearly the
requirements of the system and also maintain the development of the accounting system for
the organization. The success of the system would be depending on the relationship in
between the management and the employees working in the lower level of the organization.
The management team should also be maintaining a good communication channel so that
they can communicate with the staffs in the lower level efficiently. It is a mandatory

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requirement that the management maintains a general thought about the system and provide
useful inputs towards the maintenance of the system and also this would be useful it they
provide their imputs about the design of the system and also the organization would be
benefitted to a great extent if the management team monitors the whole system and provides
useful feedbacks at each and every step of development of the system. The management
system also maintains an efficient quality check and regularly update the system and check
the requirements. The team should also keep in mind that the system development is to be
completed within the provided scope and the budget allocated to them.
Role of Stakeholders who will use the system
This part of the report covers the discussion on the topics of analysis regarding the
stakeholders of the system. The main stakeholders associated with the system would be the
staffs of the system since they are the ones that would be using the system and performing all
the functional requirements on the system for the organization. The system is to be designed
according to the requirements of the staffs of the organization. Hence, it is a must that the
staffs get accustomed to the system and learn all the main functions of the system and
perform the procedures of the system efficiently. It is also a must that the stakeholders get an
efficient training on the system and they are required to perform efficiently during the
training sessions. The staffs should also be aware of the organizational procedures and the
make use of the system efficiently so that they can get to make the system efficient.
Collaboration of the organizational procedures with the methods implemented in the system
would mean that both the efficiency of the system and the business goes up significantly. The
staffs should also understand the input and output of the system so they would know exactly
which data to process in the system. The payroll process of the organization would be
handled by the system and this process involves the payment of the salaries to the staffs of
the system and hence the staff of the organization can be easily summed up as the primary

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stakeholder of the system. Hence, it is important that they play an important role in the design
and the development of the system.
Adoption of a New accounting information system
The Smart Enterprises organization would be able to achieve a greater level of
success after the accounting information system for the organization has been developed
effectively. Firstly, the installation of new system in the organization would help in
increasing the productivity of the organization and also the system help in getting the data
straight for the system. This implementation would also affect the financial aspect of the
system to a great level and this system help the organization is management of their financial
data very efficiently. The system also provides additional benefits to the organization on the
quality assurance aspect of the products that are delivered by the organization.
The information system would keep an account of the operations that are taking place
within the organisation. It would help in automating all the procedures of the organization
this would help the organization speeding up the development of the different aspects of their
business such as the financial balance statement and the also help in the calculation of large
amount of data that take place for the transactions in the system.
In addition to this, it is to be noted the old system consists of various parts which are
not compatible with the new system and these aspects of the system require a major change.
The automated procedures within the organization would be helpful to the organization and
this would reduce the response time of the of the organization to great extent. This system
would also help the administrator of the organization to monitor over the system
performances and the overall performances of the organization.

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Level 0 Data Flow Diagram
(Figure 1: Level 0 Data Flow Diagram of Payroll Process of Elegant)
(Source: Created by Author using E Draw Max 8.7)

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Flowchart
(Figure 2: Flowchart of Payroll Process of Elegant)
(Source: Created by Author using MS Visio)

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Stages to conclude the development
The waterfall mode has been adopted the development of the system for the
organization. This is done as the requirements for the development of the system and the
budget and the schedule criteria for the system has been predefined and hence the selection of
the waterfall model for the development of the system is justified perfectly. At first the
system has to be analysed and the designing of the system has to be done. Additionally,
before the development and the implementation of the system the organization has to go
through the procurement procedures and this process the involves the tasks of identifying the
hardware and software requirements and also the system requirements associated with it.
Conclusion:
The report is concerned with the description of the case of the Smart Enterprise and
the details regarding the development of the system for the organization has been described in
the report. The Accounting information system that is to be developed for the organization
would be benefitting them in various aspects of their business. I have been portrayed in this
report playing two roles as per the requirement of the organization. The roles played by me
are that of the Accounting Information Systems Development Officer and the internal auditor
for Smart Enterprises. The description have been provide in the assignment from both point
of view.

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