INFT6500 Project: Evaluation and Selection of Accounting Systems

This project analyzes an Accounting Information System (AIS) for a business, starting with a user requirements list to ensure the new system meets specific business needs, including a customer tracker, stock control, and invoice generation. The solution includes current and new system data flow diagrams to visualize processes, and an ER diagram to represent system entities. A selection criteria checklist is developed to evaluate different system development methodologies, with a detailed comparison of in-house development versus an outside vendor. The evaluation, based on weighted criteria such as adherence to requirements, product viability, and vendor involvement, recommends the vendor option for its efficiency and team expertise. The project concludes with a bibliography of relevant sources to support the analysis and recommendations. The project addresses the INFT6500 Accounting Information Systems assignment brief, focusing on the evaluation and selection of options for a new system.

Running head: ACCOUNTING INFORMATION SYSTEM
ACCOUNTING INFORMATION SYSTEM
Name of the Student
Name of the University
Author Note

1ACCOUNTING INFORMATION SYSTEM
User Requirement List
The new system for the user will require the following items in it, this are as follows:
 To ensure the business with the customer, they will need to develop a tracker. This will help
to maintain the reputation of the business.
 To understand the requirements, the control over stock is needed to be gained.
 A system is required that will help in generating the invoice from the data stored within the
system.
 There is a need of technology that will be used to support the system and will allow to do the
required changes.
 The system developed should be scalable, so that Raymond can easily expand their business
consistently.
 The system maintained should contain all the data and needs to be stored within a safe place.

2ACCOUNTING INFORMATION SYSTEM
Current Data Flow Diagram

3ACCOUNTING INFORMATION SYSTEM
New System Data Flow Diagram

4ACCOUNTING INFORMATION SYSTEM
ER Diagram
Selection criteria and evaluation
For the selection of the proper development methodology of the system the
organization can be provided with two suggestions. Firstly they can create a system and
develop the system by using he in-house resources and the majorly process the upgrades of
the current system. In addition to this, the other option that the organization can adopt for
themselves is that they can hire an outside vendor for the whole development.
Wei
ght
Un weighted
Score Weighted Score
In
house
develop
ment
Ven
dor
In house
develop
ment
Vend
or
Criteria
1
Adherence
to RFQ
Instructions 15 2.5 3 12.5 15.0

5ACCOUNTING INFORMATION SYSTEM
2
Company
Information 15 2 3 10.0 15.0
3
Project
Understandi
ng &
Solution
Vision 10 0 2 0.0 6.7
4
Functional &
Non-
functional
Requirement
s 20 2 3 13.3 20.0
5
Product
Viability &
History 15 2 3 10.0 15.0
6 License/
Maintenance
Agreement
Terms &
Conditions 5 2.5 3 4.2 5.0
7
Vendor
Involvement
in Project 5 2 2.5 3.3 4.2
8
Vendor
Demonstrati
ons 5 3 3 5.0 5.0
9
Fee
Summary 5 0 3 0.0 5.0
TOTAL (out
of 100) 95 58.33
85.8
3
Sc
ore Level Description
Scoring
Criteria
3
Excellent The best practices have been implemented and it is fully
addressed.
2
Strong System addresses the factor and the best practices have
been used for the best practices.
1 Cause for
Concern
A critical issue has been raised for the development of the
system and the qualification factor has to be addressed. It
is also inadequately used for the best practices.
Recommendation
From the above mentioned scores it is clear that the development of the system by a
vendor is a better option as they would be able to provide a better development option for the
system as the in –house development of the system would not be feasible in terms of
efficiency as required by the organization. The in-house development would also be very
difficult for the organization due to lack of manpower for the development of the system

6ACCOUNTING INFORMATION SYSTEM
while on the other hand the outside vendor would be having a suitable team to back the idea
formulated by the organization and implement the system efficiently.
Bibliography
Abdallah, A. A. J. (2014). The impact of using accounting information systems on the quality
of financial statements submitted to the Income and sales tax Department in Jordan.
European Scientific Journal, ESJ, 9(10).
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education
India.
Romney, M. B., & Steinbart, P. J. (2015). Accounting information systems. Boston, MA:
Pearson.
Uyar, A., Gungormus, A. H., & Kuzey, C. (2017). Impact of the Accounting Information
System on Corporate Governance: Evidence from Turkish Non-Listed Companies.
Australasian Accounting, Business and Finance Journal, 11(1), 9-27.