Accounting Information System Report: Purchasing, Inventory, Sales

This report provides an in-depth analysis of Here4brew's Accounting Information System (AIS), focusing on the purchasing, inventory, and sales subsystems. The purchasing subsystem's functionality, including order processing, payment verification, and order fulfillment, is examined. The inventory subsystem, detailing inventory management, order processing, and integration with sales, is also analyzed. The sales subsystem is explored, including its integration with the transportation process and client feedback. Flowcharts and data flow diagrams are used to illustrate the processes. Control matrices for each subsystem are provided, outlining control goals, recommended control plans, and explanations of how these plans ensure efficiency, security, and accuracy within each subsystem. The report also discusses how these subsystems support decision-making within the company and identifies the role of each subsystem in the overall business processes.

ACCOUNTING INFORMATION SYSTEM 1
Accounting Information System
Affiliate Institution
Student
Date

ACCOUNTING INFORMATION SYSTEM 2
Purchasing Sub-System
The capacity of offers subsystem begins when clients start choosing their ideal items from
Here4brew’ssite. While choosing their items, the focal database will be advised about the
accessibility of the Inventory, and subsequent to checking with the Inventory database, it will
refresh the site with the Inventory close by data. When finished with choosing their buys,
presently clients need to include their subtleties in the framework; if the customer is a current
customer, subsequent to having the login accreditations, Central Database will recover all related
data structure the Customer database and show on the site. (Bodnar, 2014) Be that as it may, if
the customer is another client, it will protect the information and forward it to the client database
for the new client ID. In the wake of having client data, the site will show the assessed
conveyance time and cost data. In the wake of having these subtleties, presently the client will
give their bank subtleties on the site.
The focal database will advance the data to the Records Receivable Database and that database
will advise the bank about the installments. After confirming, Bank will educate the focal
database about the plausibility of the exchange; and the focal database will refresh the site as
needs be. When the installment is made, at the same time, the client will be told through an email
with all the important data like item subtleties, costs, shipping data, etc. The Central Database
will send deals request notice to the distribution center with the order of items, amount, and
delivering data.
When finished with picking and pressing the items and giving over the items to the transporter,
the Inventoryroom will refresh the focal database with deals data; which will be sent to deals ace
information via the focal database. Following is the rundown of warning deals subsystem will
produce:

ACCOUNTING INFORMATION SYSTEM 3
a. Update the customer profile in case of new customers, and the customer database will
also calculate the loyalty program according to the purchase of customers.
b. Inventory database will be updated as per quantity ordered, and it will reflect the actual
Inventory in hand.
c. After having the sales invoice, the central database will update the sales database.
Flow Chart of Purchase Sales Sub-System
Figure 1Process flow for Purchasing and creating orders in a Business Process ModelHow purchasing subsystem helps in decision making
The purchasing subsystem is a system which helps in making the company’s decision. Users
enters all the transaction process on the management information system. The purchasing
subsystem allow the customers to make their orders and make payments through PayPal or any
other online payment method. All the information regarding payment are stored in the
information system database so that the management can make reference to them while making
their own decision to improve the company’s service delivery.

ACCOUNTING INFORMATION SYSTEM 4
The managers and the board of managements will refer to the reports generated by the
purchasing subsystem to define how the system will be improved.
The process Flow of the Purchasing Sub-System
Inventory Subsystem
So as to effectively monitor Inventory, a right framework must be created and carefully pursued
by the staff. So as to have genuine items to offer to clients, Here4brew should initially get in
contact with the sellers and request important items. The obtaining administrator will be
accountable for those exchanges. As Here4brewwon't have a different acquiring subsystem, all
the Inventory requests will be entered physically through the Inventory subsystem. The seller
gets the buy information in their deal framework, the things at that point get readied and their
delivery division will send the Inventory to Here4brewdistribution center. After the necessary
things are conveyed by the seller, the buy director or the Inventoryroom/dispersion chief will
acknowledge the Inventory conveyance and output items in by their standardized identifications.
In the event that there is a flawed scanner tag or some other issues recording the Inventory,

ACCOUNTING INFORMATION SYSTEM 5
things should be entered physically in the Inventory framework as each thing must be
represented.
At the point when clients buy items, the business subsystem will consequently inform the
Inventory framework and deal subtleties are sent through. The right deal things are then arranged
by the Inventoryroom/appropriation supervisor and right shipment subtleties are joined to the
bundle. This is then sent to the delivery division. After the deal has happened, the Inventory
levels will be balanced consequently to guarantee the right measure of items are shown for
clients. The Inventoryroom/circulation supervisor can screen shipments moves and fix any issues
happening transportation. In the event that the organization gets returned things, the deal
subsystem will be told and the deal will be dropped. (Simkin, Worrell and Savage, n.d.) The
Inventory framework will likewise be refreshed and the returned items are added back to the
Inventory rundown.
To guarantee the real physical Inventory matches with information on the Inventory framework,
manual Inventory takes must be helped through. The Inventory room/dissemination will bring
these exercises through month to month and keep paper duplicates of the outcomes. (Romney
and Steinbart, 2017) This will be accommodated with the information in the Inventory
subsystem, to ensure Here4brewhas the most recent data about its Inventory. On the off chance
that there are items that are on low level, the buy director must request more from merchants and
rehash the principal obtaining exchange. Moreover, the Inventory takes will likewise shield
Here4brewproprietors from any Inventory burglary, which has turned into a major issue inside
many promoting organizations. When embedding merchant buys, just the buy directors ought to
be permitted to bring through that action.

ACCOUNTING INFORMATION SYSTEM 6
Data flow Diagram Inventory Sub-System
Inventory Subsystem

ACCOUNTING INFORMATION SYSTEM 7
How inventory subsystem has help in decision making
The transportation subsystem of Here4brewis firmly coordinated with the Inventory subsystem
of the Accounting Information System, and furthermore goes about as the end input point from
the client to the Accounting Information System. In this way, it will both be incorporated into the
flowchart and information stream chart.
When the Inventory subsystem apportions the ordered Inventory for conveyance, the
transportation subsystem starts its procedure. The store work force in the distribution center
physically gather the Inventories (supplements) from the stacking station and takes it to the chose
accumulation point for the transportation sellers. (Simkin, Rose and Norman, 2013)
The store work force at that point affirm that the dispatch is fit to be gotten through the
framework on the store PC. The PC, subsequently, produces the pressing slip with the
fundamental scanner tag subtleties, bill of replenishing, prints show and ultimately makes an
impression on get the shipment to the separate transportation merchant. The shipments are
grabbed from the distribution center by the transportation sellers consistently as per their specific
plan for accumulation and they sign the show as to archive evidence of get. (Gelinas, Dull and
Wheeler, 2018)
The affirmation will, thusly, be sent by the store work force and the client will be told that the
shipment has been dispatched. The transportation is finished by the merchant, and upon
conveyance, allocated conveyance affirmation is sent through the seller's framework as an
affirmation that the specific conveyance of the shipment is finished. A discretionary advance is
for the clients, who could sign onto the Here4brewsite and leave any criticism in regards to the
condition of the item upon conveyance, conveyance times or about item subtleties in general.

ACCOUNTING INFORMATION SYSTEM 8
They could likewise include any new items or fixings that they might want to be fused in new up
and coming enhancements of Here4brew’s.
Sales Sub-System Control Matrix
Control Goals of the Operations System
Control goals for the
Information system
Ensure effectiveness of
operations by achieving the
following system goals:
Ensure
efficient
employ
ment of
resource
s
Ensure
securit
y of
resour
ces
For ......... input
ensure:
For ....
......
file
ensur
e:
Recommended Control
Plans A B C D E IV IC IA
U
C
U
A
P
1
Review the customer
Order √ √ √ √ √
P
2
Update the customer
files √ √ √ √
P
3
Check the order on the
Inventory X √ √
P
4
Ask for pay and confirm
bank details √ √ √ √ √
P
5
Confirm Order and
send through mail
P
6
Sending orders to the
warehouse
P
7 Accepting inputs
P
8 Update sales database X √ X X X
M
1 √ √ √
KEY:

ACCOUNTING INFORMATION SYSTEM 9
A Process the order IV Input Validity
B Process customer verifications IC
Input
Completeness
C Verify the Payment methods IA Input Accuracy
D Acknowledge the customers UC
Update
Completeness
E
Forward the customer Order Notifications to shipping
department
U
A Update Accuracy
Inventory Sub-System Control Matrix
Control Goals of the Operations System
Control goals for the
Information system
Ensure effectiveness of
operations by achieving the
following system goals:
Ensure
efficient
employ
ment of
resourc
es
Ensure
securit
y of
resour
ces
For .........
input ensure:
For ...
.......
file
ensur
e:
Recommended Control
Plans A B C D E IV IC IA
U
C
U
A
P
1
Review the customer
incoming inventory √ √ √
P
2
Update the inventory
database √ √ √
P
3
Check the all the inventories
on the Inventory √ √ √
P
4
Ask for pay and confirm
bank details √ √ √ √ √
P
5
Confirm Order and send
through mail √ √
P
6
Request for more
inventories to the
warehouse √ √ √ √
P
7
Accepting inputs of all
inventories √ √
P Update inventory database

ACCOUNTING INFORMATION SYSTEM 10
8
M
1 √ √
A
1 √ √
KEY:
A Process the inventory requisition IV Input Validity
B Process employee assignation IC
Input
Completeness
C Verify the Payment methods for all purchases IA Input Accuracy
D Acknowledge the suppliers for new items
U
C
Update
Completeness
E Print report that shows all the inventories
U
A
Update
Accuracy
Control matrix Explanation Purchase and sales Sub-system
P1 to ensure that the required order by customer is correct
Adequacy objective An, Efficient work of assets: After getting the client request, from the online
interface, Customer Service Representatives (CSRs) will process the request right away.
Catching the right request will lessen the business return and client complaint issues. Besides, as
the business technique is comparative for each request, CSRs ought to be comfortable with the
business cycle and the framework itself; which will prompt speedy and productive handling of
request with restricted assets. (Rama and Jones, 2006)
Deals request Completeness (IC): As the CSRs are contributing the right request quickly, the
hazard factor of the request getting lost just as cost identified with agreement with the client for
reconfirming the request again will be diminished.

ACCOUNTING INFORMATION SYSTEM 11
Deals Order input exactness (IA): As CSRs know about deals arranges and can address input
blunders, this will improve the information precision.
P 2: updating the customer files
Effectiveness objective B: Once having the client subtleties, CSRs will be informed about the
client's status in the framework. On account of new customers, CSRs will check all essential data
including client's location subtleties, card data, and transportation inclinations which will
produce a one of a kind ID for that client. Hence, it will diminish the client check process for
existing customers and increment the effectiveness of the business cycle.
Client Database Update Completeness: As CSRs are selecting each new customer with pertinent
data, the client database will be refreshed and complete.
P 3: Inventory Level Check and Prompting in Website Display
Adequacy objective, efficient work of assets: As the subsystem will give a real-time update about
the Inventory close by status; it will lessen the procedure whole identified with post request
warning and discount issues. In addition, staff working in the distribution center will just get
pickup demands accessible close by; which will guarantee the productive work of assets as well.
Deals request input Validity (IV): As the ERP will guarantee the ongoing Inventory close by,
clients can just continue with the requests that Here4brewhas Inventory close by. Hence any
solicitation for out of Inventory things won't the handled further.
P 4: Acquiring Payment Details from Customers and bank affirmation
Adequacy Goal C: After getting the client installment subtleties through the web-based interface,
Enterprise database will confirm the business receipt sum with the accessible parity in clients

ACCOUNTING INFORMATION SYSTEM 12
Debit/Credit card or some other online installment frameworks like PayPal, Google Wallet. In
the event that any invoiced sum surpasses the accessible equalization of the installment channel
gave, the exchange won't continue further. (Gelinas and Dull, 2010)
Security of assets: Rejecting of requests surpassing as far as possible guarantees that the
association watches its assets by just managing clients who have both the readiness and capacity
to pay.
Deals Order Input Validity (IV): Orders with accessible equalization will be considered as a
substantial deals request. Else, it will be dismissed.
P 5: Order Confirmation and Forwarding Invoice through email Effectiveness Goal B and
D: Once the installment is endorsed, clients will get a receipt in their enlisted email address. This
procedure will be guaranteed by following the correct client from the client database and
affirming the installment subtleties from the bank. Via the post office, the client will be told
about various snippets of data like the normal time period for getting the item, transporter data,
etc. Additionally, this procedure will diminish the post-buy disappointment of the client.
P 6: Forwarding suitable request subtleties to the distribution center Effectiveness
objective E and Security of assets: Once affirming the business receipt to the customer through
email, CSRs will advance the subtleties of the business request to the Inventoryroom with
delivery address and installment affirmation. The framework will just produce deals requests and
delivering addresses for CSR to get to once it sent an affirmation mail to the customer. In this
manner, it will guarantee the decrease of any superfluous and false transporting solicitation to the
distribution center.