Accounting Internship: Professional Practice Report at BIT, Australia

This report provides a reflective account of professional practice during an accounting internship at Brighton Institute of Technology (BIT) in Melbourne, Australia. It details the organization's background, structure, and culture, focusing on the role of the accounting department and the intern's responsibilities, including data collection, financial analysis, and ledger entry. The report highlights existing skills from academic studies, such as strategic thinking and data analytics, and identifies areas for improvement, particularly in interpersonal skills like time management and communication. Challenges faced during the internship, such as intercultural issues and the need for enhanced software proficiency, are also discussed. The organizational structure, a hybrid Flatarchie, and the work unit structure, a matrix organization, are analyzed in the context of their impact on communication and decision-making. The report concludes with reflections on the overall learning experience and its contribution to future professional goals. Desklib provides access to similar reports and solved assignments for students.

Running head: PROFESSIONAL PRACTICE
Professional Practice
Name of the student
University name
Author’s note

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Table of Contents
Introduction................................................................................................................................3
Background................................................................................................................................4
Work experience........................................................................................................................8
Reflection.................................................................................................................................10
Conclusion................................................................................................................................13
References................................................................................................................................14

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Executive summary
The current study focuses upon the aspect of workplace professional practice. It
mainly provides a reflective account upon professional skills possessed by an individual and
the manner in which the skills shape the professional development of an individual. Here, an
example from an internship program has been taken which focuses upon the learning scope
and opportunities provided to an individual. It also focuses upon the optimum utilization of
the learning and development skills opportunities for enhancing of self productivity. The
same has been discussed with respect to the organizational structure and the work unit
structure of the concerned department of the organization. The strengths and the weakness
areas identified though this assignment has been further discussed in the context of
professional scope of practice.

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Introduction
The current assignment focuses upon the progress report of professional practice
within a business organization. In the current study the aspect of accounting within a
business organization has been taken into consideration. Based upon the efficacy and the
qualifications of the employees, the productivity of an organization could be enhanced. The
accounts department could be referred to as the backbone of an organization. Based upon the
financial planning the optimal growth of an organization is ascertained (Howieson et al.
2014).
In this respect a number of professional skills and qualifications are required to be
present in an accountant. Therefore, based upon the skills and qualifications possessed by an
accountant in computing and analysing the organizational data the profitability ratios of an
organization are calculated and further used for future planning (Suddaby et al. 2015).
For the current study, the Australia based BRIGHTON INSTITUTE OF
TECHNOLOGY (BIT) has been taken into consideration, which is an AUSTRALIA, based
private training organization based in Melbourne. The company offers internationally
recognised diplomas across different across different occupations in a safe and sound
environment (bit.edu.au 2018).
I have been working as an accountant intern in the BRIGHTON INSTITUTE OF
TEHCNOLOGY. Therefore, based upon my experiences of working as an accountant for the
organizations I have come across a number of pros and cons. Some of these play an effective
role in the professional development. The skills and the expertise required for practicing of an
accountant have been evaluated over here which will help further in the development of
future professional goals.

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Background
In the current study, Australia based private training organization BRIOGHTON
INSTITUTE OF TEHCNOLOGY has been taken into consideration. It offers training across
different disciplines. The main aim of the organization is to create job ready professionals
who are efficiently trained to take over duties in future prospect organizations. The
organization offers range of solutions and programs at cost effective prices, which ensures
that most of the job aspiring professional can afford it. The institute is situated in 380 Bourke
street Melbourne and offers programs in various disciplines such as English, automotive,
hospitality etc. One of the pros related to the organization is that the diploma programs offers
by the organization has an international exposure which means the program certificates and
degrees offered by the organization are accepted across the globe. It was started in the year
2004 and welcomes s large number of overseas or international students every year
(bit.edu.au 2018,).
I worked as an accountant intern for BIT and was provided with some of the job
roles such as data entry , filing, record keeping during my internship days in order to
understand my job work well I had to imply a huge amount if detailing in the nitty-gritty of
the job. I had to work under the guidance of my supervisor and report to him accordingly
with a certain set of tasks assigned to me on a daily basis. I believe the role of the accounting
division of the BIT was very tedious as huge amount of calculation and specification had to
be met while compiling the data sheets for the number of admissions against the courses
available in the institute. Additionally, the data entry and filing required that huge amount of
focus and attention had to be given while doing the complications. It also involved keeping a
record of the infrastructural and equipments supply of the organization. Therefore, based
upon the data filing and the reporting further purchases for them institute was done. The

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accounting activities were further important in keeping the retune ion investments rolling by
investing in future planning.
Our work in BIT Melbourne was supervised by an instructor who would give us the
data regarding the amount of investments made by the organization to the expected returns on
investment. The supervisors would normally be the one with a much of knowledge in finance.
If often becomes difficult to handle such large digit calculations or particularly the record
keeping for which effective knowledge and exposure in required in handling similar
situations. Therefore, working as an intern I lacked sufficient expertise in the handling and
management of such large database. The role of a supervisor is to differentiate the tasks into
priority basis using effective judgemental and decision making skills. As a financial
supervisor one is expected to take monitor and approve financial processing, reporting,
auditing and supervise the role and the functions played by the staff.
The organization here followed a matrix structure, where the employees normally
followed dual reporting relationships one would be to a functional manager and the other to
product manager (Boussebaa 2015). There are two different categories of reporting lines
which have been further discussed in the context of the organization. As mentioned by
Brennan (2016), the type of reporting lines further decides the type of power or influenced
given to a manager. For BIT a solid line reporting relationship had been followed. The solid
reporting live focused upon objective setting and performance evaluation of the employees
(Noordegraaf 2016). In the event of dispute the supervisor had to take charge. Therefore,
much responsibility lies on the shoulders of the supervisors. As mentioned by Boussebaa
(2015), the solid line roles are given to a manager who is geographically close to the
individual.

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I have also felt during by internship in BIT that the organizational cultures play a
very important role in the grooming of the employees. The organizational culture could be
further described based upon a number of attributes such as reporting hierarchies, unit
structure, communication mediums and intercultural issues and the availability of training
and development opportunities. As mentioned by Spence et al. (2015), the culture of an
organization is dependent upon the amount of scope for development it offers to its
employees. The type of organizational structure followed over here is the Flatarchie. This
type of model is a hybrid between hierarchical and flat organizations. The organization
believes in flexibility option where it depending upon the situation and the type of activities
at hand they change their reporting style (Tham et al. 2018). However as argued by West
(2018), the need for flatter organizations has developed immensely in the global business
world. As supported by Boussebaa (2015), a flatter structure seems to open the lines of
communications between different layers in an organization which helps in trouble shooting
and effective decision making.
The work unit structure followed by BIT is that of a matrix organization structure. It
is a hybrid of functional organization structure and projectized organization structure. As
mentioned by Lupu and Empson (2015), the matrix organization structure follows a two
command structure –vertical and horizontal. Here, the employee can work on individual
projects even after being part of a functional group.
Since BIT is an educational and training institute running a range of complex and
exclusive programs for students all across the world. Therefore, it needs to communicate
across different media and channels. Some of these are face to face communication, social
media communication and one way audio video communication (Tseng et al. 2014). The BIT
mainly stresses upon face to face communication across its various departments. As
commented by Crystal (2017), the face to face communication modes are considered to be

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one of the most powerful means of communicating the message across the groups. It is
particularly useful when working in team. The organization also practices a two ay remote
communication in dealing with some of it international clients as it has students from all
across the globe. As commented by Lupu and Empson (2015), virtual business is the need of
the hour which helps organization and clients communicate across huge geographical
distance. Therefore, the BIT implements the virtual communication platforms in its business
setup in order to communicate across departments layers of the department. The accounting
department is divided into many layers across the globe one situated in Melbourne and the
rest across different geographies and territories. The organization also uses social media
communication for receiving feedback across wide group of products and services (Nao
2017).
One of the issues I have personally faced while doing my internship as an accountant
in BIT is owing to the wide existence of intercultural issues in the organization. As
mentioned by Li et al. (2016), the organization welcomes huge number of overseas students
across different culture and disciplines. As mentioned by Carley and Prietula (2014),
disparity in cultural faiths and beliefs can result in organizational disputes. As supported by
Van der et al. (2016), the implementation of effective communication technology across
different layers of a department have been seen to produce better results.

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Structure of the organization
(Source : Author)
Work experience
As an accountant working for BIT I had been assigned a number of task
responsibilities such as –information collection, financial analysis, ledger entry and drafting
of financial reports etc. Thus, working as an accountant I was responsible collecting financial
information from a wide range of sources. One of the biggest challenges I had faced was in
assembling, collating and organizing the sensitive and vital data into format to be used in
financial reports. For checking the accuracy and completeness of the financial reports I had
to apply generally accepted accounting principles. I was also responsible for ledger entry of
the data into sophisticated software programs. Some of these programs handle crucial
operations such as calculation, reconciling bank statement etc. As mentioned by Abbas and
Khali (2016), the development of the software programs has lessened the problem related to
calculation of huge figures. However as argued by Silva and Mousavidin (2015), it has
chiefexecutivestaffstaffstafffunctionalmanager

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limited the role of the accountants whereby grater amount of knowledge in software
programs is crucial to governing success in the data filing process.
I already had a set of skills from my accounting studies which helped me in
performing and understanding my duties well. Some of these were strategic thinking skills
which helped in understanding the organizational problems and issues. I had also been
exposed to sufficient number of classes of data analytics which helped in dealing and
monitoring the complex data chains generated across the semi-quarterly sessions based upon
the number of admissions made in BIT. As mentioned by Rao et al. (2016), when working as
part of a large organization good customer service orientation is required. Therefore, some of
the strategic business management skills acquired by me during study days helped in
understanding the client demands better.
However, I felt I was in great need o acquiring and enhancing some of the
interpersonal skills such as time management, adaptability and communication. As mentioned
by Lvina et al. (2018), working between tight deadlines can often hamper the work-life
balance of an employee. I often felt that I need to hone my time management skills which
will help to multitask better as well as relax for the next day’s work. The accounting industry
is very dynamic and the employees often have to work under huge pressure (Novakovich et
al. 2017). Therefore, one needs to embrace the change or act as per the situation.
Additionally, I think working as part of a team I also needed to hone my communication
skills. This would have helped me in communicating the difference of opinions better across
the team.
Working as in accountant intern for BIT, I had to undergo an accounting simulation
workshop. The two such aspects which were empathised upon here were learning the
handling and management of accounting software and effective communication skills.

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Therefore, undergoing the program I realized that I was not confident as well as competent
enough to handle the different accounting software. Additionally, I also felt that I lacked
effective communication skills. As mentioned by Kiron et al. (2016), effective
communication skills are imperative to success in a business organization. I think learning to
communicate better had helped me in escalating my problems to my supervisor.
The placement at BIT helped me in reshaping my career by understanding the aspects
of strategic accounting skill and data analytics. As commented by Ngoo et al. (2018), the
current business world is taken over by the consent of big data. Therefore, developing
sufficient knowledge and concept in big data would have helped me in dealing and compiling
the figures well. The placement also ensured that I had some real life exposure to accounting
challenges, which would help me, better in adapting to my next placement.
Reflection
Therefore based upon my experience from working as an accountant for BIT I think I
excelled in some of the areas whereas I lacked the specific skill sets in some. However, the
organizational exposure has helped me in learning to work under strict pressure and deadlines
which helped me in enhancing my productivity. Additionally, some of the skills which were
particularly picked up by me during my internship were teamwork, communication skills, use
of accounting software. Most of the organizations nowadays perform and work as a team.
Therefore, working as a part of a team we need to communicate across clearly which also
required effective negotiations skills. As mentioned by Schön (2017), each member in a team
can think and decide from a different perspective. However, as supported by Plotke (2018), to
decide on a common point requires us to apply the skills of strategic thinking. In my opinion,
the exposure through the internship helped me in honing my skills of effective team
negotiation. I also felt working in a team helped me in understanding my responsibilities

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better. The experiences gained from the simulation workshops helped me in applying them
to the practical scenario. I had felt the need to develop my software skills better as I had
experienced one such scenario during my internship where I felt that I could have performed
much better had I learnt the software accounting skills better .A huge amount of data had to
be compiled and presented to the supervisor just the next day clearly indicating of profit
earned by BIT due to summer course admission. Hence, as I lacked the required expertise in
using the upgraded software I failed behind my target and got reprimanded by supervisor in
front of entire team the following day. The experience however made the importance of
learning to use the updated accounting systems and technologies. The entire experience has
been further explained with the help of STAR model which could be broken down into –
situation, task, action and result.
Attributes Analysis
Situation Internship program as an accountant in Brighton Institute of Technology
Task Compilation of enrolment data along with profits earned by organization
on summer diploma programs
Action To compile the data using upgraded software system
Result The lack of skills in the specified area and lack of effective guidance and
support from supervisor and peers resulted in failure
STAR analysis
(Source: author)
Analysis:
The above analysis could be further evaluated based upon a few specific points.
Focussing upon the structure of the organization which followed a flatarchie structure i felt
there was a need to a flatter hierarchical structure. This is because it would have helped the