Strategic Information System Organization using Accounting Software

This report provides a strategic information system analysis of Accent Group Limited, an online retail sales organization. It begins by examining the current organizational structure, highlighting its hierarchical nature and the roles of various executives and departments. The report then identifies operational problems stemming from this structure, such as a lack of technological innovation and rigid functions. It explores the ERP system acquisition method, focusing on the use of SAP CRM and ERP, and illustrates the sales procedures through a flowchart. Control problems, including data leakage risks, complex action requirements, and the absence of appropriate skills, are also discussed. Part 2 delves into the development and adoption of accounting software packages, outlining the SDLC methodology. The report concludes by examining the current market size and leading accounting software providers like Xero and MYOB, offering a comprehensive overview of the strategic information system landscape for Accent Group Limited.

Running head: LITERATURE REVIEW
Strategic Information System
Organization using Accounting Software in Australia
Name of the Student:
Name of the University:

1LITERATURE REVIEW
Table of Contents
Introduction......................................................................................................................................2
Part 1................................................................................................................................................2
Current organizational structure..................................................................................................2
Operational problems...................................................................................................................4
ERP system acquisition method..................................................................................................4
Flowchart of the sales procedures................................................................................................5
Identification of control problems...............................................................................................6
Part 2................................................................................................................................................8
Development and adoption of accounting software packages.....................................................8
Current market size....................................................................................................................10
Leaders in the market.................................................................................................................12
Current gaps or challenges.........................................................................................................12
Conclusion.................................................................................................................................13
Bibliography..................................................................................................................................14

2LITERATURE REVIEW
Introduction
The information system development holds and an integral role for the deployment of the
effective and improved functions in the organization (Lasserre 2017). It is highly helpful for
aligning the management of the operations and favoring the implication of the operations so that
improved activities can be deployed. The Accent Group Limited is an online retail sales
organization that deals with various brands of footwear. The organization requires the
development of the activities and its alignment of implying the effective implication model. The
analysis would be helpful for forming the utilization of the operations and the simplification of
the processes involved in the organization of Accent Group Limited.
The following assignment comprises of strategic information analysis and deployment of
the factors of aligning the improved functional development. The report would help in analysing
the current organizational structure depicting the utilization of the various sources for forming
the inference. The study would also provide a brief overview of the operational problems of the
organization that has been grown due to its organizational structure. The system acquisition
method would result in forming a major advantage for the deployment of the improved activities.
The flowchart has been after understanding the processes of the organization so that the flow of
information in the sales process can be understood. The control problems for the organization
have been identified too.
Part 1
Current organizational structure

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The organizational structure of Accent Group Limited is mixed structure that comprises
of hierarchical nature as core. The organizational structure of Accent Group Limited is divided
into non executive board members, Co-opted Executive Director, Executive Directors, and
operational team. The top order executives are responsible for the deployment of the effective
activities and operational development. The top down communication is being used for ensuring
that the key decisions are being forwarded to the project members. The alignment of the
communication would be resulted by the implication of the supportive deployment of the
operations. The insurance of the project activities would be responsible for the alignment of the
activities favoring the utilization of the activities. The deployment of the operations had also
being deployed by the successful alignment of the communication. The organizational structure
includes bankers, auditors, company secretary and many other managers that have formed the
management department. The organization would have to face the lack of operations and
integration issues of deploying the functions.
Figure 1: Organizational Structure

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(Source: Cornillie et al. 2014, pp-1726)
Operational problems
The organizational structure of Accent Group Limited is mixed structure that comprises
of hierarchical nature as core. The organizational structure of Accent Group Limited is divided
into non executive board members, Co-opted Executive Director, Executive Directors, and
operational team. The top order executives are responsible for the deployment of the effective
activities and operational development. The top down communication is being used for ensuring
that the key decisions are being forwarded to the project members. However, the organization
has been facing multiple issues due to the conserve organizational structure. The various issues
of Accent Group Limited are,
No technology innovation: The absence of the technology innovations would serve as the major
factor for the project. The lack of innovations would tend to form the major hindrances in the
alignment of the operations. The innovative and more favorable activities of the organization had
supported the operations in many retails industries. However, due to the absence of technology,
the organization had formed the implication issues for their operations.
Rigid functions: The operations of the organization had been facing issues due to their rigid
structure and limited communication. The rigid functions of the organization had resulted in
forming the major hindrance factors for the alignment of the operations forming the
implicational issues in the organization. The innovative and more favorable activities of the
organization are not being implied successfully in the organization.
ERP system acquisition method

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The acquisition of the ERP system for Accent Group Limited is required to be done based on the
technology innovation. The ERP implementation had been installed in Accent Group Limited by
using SAP CRM 7.0 and SAP ERP 6.0 (Wagner III and Hollenbeck 2014). The implication of
this software system had helped them in forming improved data management and storage. Even
the access of data and information had grown considerably for Accent Group Limited. The order
processing, stock management, and payment process had been improved over the time for the
organization. The operations of the organization had also seen remarkable improvement with the
ERP implementation. The development of the organization was the major responsibility of the
technical innovation development and the implication of the ERP had helped them in achieving
that feat. The overall revenue generation and implication of the activities for favoring the
utilization of the operations had been helpful for listing the deployment of the innovative
activities.
Flowchart of the sales procedures
The Accent Group Limited has been providing best of the footwear collections for it
customer across the globe. All the designer and stylish footwear have been supplied to the
customers using an integrated sales process. The information flow for the sales process of Accent
Group Limited would be based on the alignment of the various departments for forming the
improvement of the sales process. The development of the activities would be required for using
the improvement of the information flow and the deployment of the activities. The sales process
would be eased by the use of the ERP and CRM system installed in Accent Group Limited. The
customer would have to initiate the sales process by submitting the purchase order. A sales team
has been employed for receiving the order from the customers. They would be responsible for
the order forwarding to the contract department for processing. Some agents of the contract

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department would check for the processing of the operations. The order would be processed for
fulfillment if it satisfies the basic requirement criteria for the placement of the order. If the order
lacks the basic criteria, then the legal department is involved for the sales process. The legal
department would check if the order can be accepted without any major violation of company’s
standards. If the legal department approved the changes, the agent processed the order for
fulfillment. Otherwise the order is canceled. The sales team is being notified about the
cancellation of the order and the same message is conveyed to the customers.
Figure 2: System Flowchart of the Sales Procedure
(Source: Bettis et al. pp-260)
Identification of control problems

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The Accent Group Limited has been using the technology innovation for their activities
since the beginning of time. They have implied effective management of the operations for
supporting the activities (Ginter 2018). However, some control problems have been raised in the
organization due to the lack of effective monitoring. The various problems of the Accent Group
Limited are,
Control Problem Description
Data Leakage Risks The Accent Group Limited has to face the problem of the data
leakage. The growth of the ecommerce platform had made the
implication of the technology innovation more possible. The
remote access of the data has also been deployed within the
organization. The risk in data leakage had been largely
responsible for the growth and development of the successive
activity development. The data leakage risk is a major factor
that had resulted in forming the issues in forming effective
implication of the operations.
Complex Action Requirements The growth of the complexities in the operations is another
major factor that had resulted in forming the downfall of the
organization. The processing of the activities had not been
implied for the remote data access and improved
communication. However, the requirements of the data
processing had become complex and it requires the improved
skills and techniques. The major activities of Accent Group
Limited had been based on the innovation in technology. The

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possibility of the alignment of the operations had faced
successive issues in the organization development.
Absence of appropriate skills The growth of the ecommerce platform had made the
implication of the technology innovation more possible. The
processing of the activities had not been implied for the
remote data access and improved communication. However,
the requirements of the data processing had become complex
and it requires the improved skills and techniques. The lack of
the skilled workers and staffs would result in forming the
major problem for the development of the successive activity
development.
Part 2
Development and adoption of accounting software packages
The development of the accounting software packages has seen considerable growth for
the deployment of the activities favoring the utilization of the operations. According to Moutinho
and Vargas-Sanchez (2018), the various accounting software packages of Xero, Myob, Intuit,
Freshbooks, and Saasu has been in trend for large scale companies. The accounting software
packages had been deployed for the implication of the effective migration of the information and
development of the activities. The use of the accounting software packages has seen considerable
growth and alignment of the activities. The various accounting software packages have been in
vogue. The implementation of the software accounting package for Accent Group Limited would

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be eased by the use of the SDLC life cycle. The software development life cycle would comprise
of planning, defining, designing, building, testing, and deploying as shown in the following
figure,
Figure 3: SDLC methodology
(Source: Michael, Storey and Thomas 2017, pp-62)
Step 1 Planning- The first step of development of the accounting software package is the
planning that comprises of forming a timeline of the activities of the software package
deployment in Accent Group Limited.
Step 2 Defining- The second step of the of development of the accounting software
package is the defining of the requirements that would form a list of all the required tools,

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processes, principles, and deliverable of the software package deployment in Accent Group
Limited.
Step 3 Designing- The third step of development of the accounting software package is
the designing that would comprise of the development of the final feasible design capable for the
deployment of the software package deployment in Accent Group Limited.
Step 4 Building- The fourth step of development of the accounting software package is
the building that comprises of executing the plan for developing the software package based on
the implementation of the implication of the design for the software package deployment in
Accent Group Limited.
Step 5 Testing- The next step of development of the accounting software package is the
testing and it is a crucial step as the developed design is tested for getting expected results for the
software package deployment in Accent Group Limited.
Step 6 Deploying- The last step of development of the accounting software package is the
deploying and it is the final process where the activities required for the software package
deployment in Accent Group Limited is being carried out.
Current market size
The various accounting software packages of Xero, Myob, Intuit, Freshbooks, and Saasu
has been in trend for large scale companies and they have captured the entire market for the
accounting software packages. The implication of the successive activity development had eased
the implication of the operations in the organizations. The large scale industries have been using
XERO for their operations as shown below,

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Figure 4: XERO in large scale industries of Australia
(Source: Meyer, Neck and Meeks 2017, pp-41)
However, the MYOB is being used predominantly for the implication of the effective
operation development in SME as shown below,
Figure 5: MYOB in SMEs of Australia
(Source: Meyer, Neck and Meeks 2017, pp-40)