Accounting Software Analysis: Lion's Structure, Sales, and Xero

This report examines accounting software, focusing on the "Lion" food and beverage company in Australia. It analyzes Lion's organizational structure, identifying operational problems such as poor communication, strategic management issues, reduced productivity, inefficient supply chain management, and ineffective human resource management. The report proposes an ERP system implementation as the most likely system acquisition method and includes a system flowchart for Lion's sales process, identifying control problems like false purchases and sales. Furthermore, the report explores the development and adoption of accounting software packages, specifically Xero, within the Australian market, assessing its market size and identifying leaders providing competitive advantages. Challenges and gaps encountered by users and customers of Xero are also discussed, offering a comprehensive analysis of accounting software's impact on organizational structure and sales processes.

Running head: ACCOUNTING SOFTWARE
Accounting Software
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Part 1:...............................................................................................................................................2
1.1 Current organizational structure............................................................................................2
Figure 1: Organizational Structure of Lion.................................................................................3
(Source:........................................................................................................................................3
1.2 Operational problem due to the structure of the organization...............................................3
1.3 Most likely system acquisition method.................................................................................5
1.4 Description of the system flowchart for sales of the Lion.....................................................6
1.5 Identification of control problem within the system..............................................................7
Part 2:...............................................................................................................................................8
2.1 Development as well adoption of accounting software packages.........................................8
2.2 Current market size................................................................................................................9
2.3 Identification of leaders in the market for providing competitive advantage........................9
2.4 Identification of current challenges and gaps, which are encountered, by the users and
customers...................................................................................................................................10
References......................................................................................................................................12

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Part 1:
This section of the assignment mainly reflects on the organization “Lion” which is one of
the food and beverage suppliers within Australia. In addition to this, the report focuses on the
organizational structure of the organization, which is considered as one of the hierarchical
arrangement that mainly helps in defining as well as elaborating the functions of the
organization, includes task allocation, co-ordination as well as supervision (Ashkenas et al.
2015). It is identified that the paper elaborates current organizational structure of Lion and helps
in identifying the issue that are related with the structure of the organization. Apart from this, a
flow chart diagram is prepared for reflecting the issues related with the sales system of the
organization. It is analyzed that the organization faces number of issues that must be mitigated
by utilizing proper strategies as well as methods.
1.1 Current organizational structure
It is identified that organizational structure of an organization is very much helpful in
understanding as well as solving different types of processes which are generally adopted by
organizations in order to manage various types of development aspect that are incorporated
within the culture as well as structure of the organization (Alomuna and Chima 2016). Thus, the
organizational structure of the organization “Lion” which is one of the food and beverage
company in Australia is provided:

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Figure 1: Organizational Structure of Lion
(Source: Lionco.com 2017)
1.2 Operational problem due to the structure of the organization
The structure of the organization is considered as one of the most important as well as
effective aspect that helps in managing as well as signifying the organizational growth in context
to organizational development. Additionally, the organization “Lion” generally competes with
other competitors so that they can easily manage their sustainable standards within the market of
Australia. It is stated by Morales et al. (2013) that the departments that are present in the
organization must be managed properly by taking proper unified measures for achieving success
as well as various types’ functional benefits within the performance of the organization. It is
identified that the organization “Lion” faces number of issues as well as challenges that are
mainly associated with the structure of organization. The issues are as follows:

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Poor Communication: Poor communication is considered as one of the most effective
issue before the organization “Lion” due to the problems that are associated with management
processes as well as organizational structure. Improper communication creates different types of
conflicting situations that can harm the entire organization from achieving functional benefits as
well as success in context to sustainability (Riechman et al. 2014). Additionally, it is identified
that the organization does not provide appropriate priority to the staffs of lower grade in making
decisions that are associated with the operation of the organization.
Improper strategic Management: Effective structure of the organization is very much
important in maximizing the growth potential of Lion. The organization does not have proper
organizational structure, as a result, the organization is incapable of managing decisions as well
as functions, and as a result, the company faces number of issues in context to strategic decision-
making procedure. Due to the entire problem, Lion loses its sustainability while managing the
target market in context to organizational structure as well as other additional functions.
Reduced Productivity: It is identified that improper structure of the organization creates
negative impact on the productivity. The productivity of the organization minimizes due to
improper concentration on the development of organizational structure in context to various
objectives as well as goals of Lion (Bhattacharyya 2013). Additionally, there are number of
significant approaches as well as functional areas of development that must be noticed by the
organizational head. The areas that need to be developed include productivity measures,
communication standards, supply chain management and more. Therefore, reduced productivity
is identified as one of the most significant issue before the organization in context to
organizational structure.

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Inefficient supply chain management: It is identified that improper supply chain
management is one of the significant issue or functional challenge before the organization due to
its structure. It is found that inefficient supply chain management creates number of challenges
for the organization in context to customer service, cost control, partnership, future planning as
well as supply chain talent (Shukla et al. 2016). It is found that improper structure of the
organization plays a significant role in weakening the relation of the organization that further
creates negative impact on the supply chain related functions as well as processes.
Inefficient human resource management: The organization “Lion” does not have
proper as well as efficient human resource management for managing the infrastructures as well
as work processes of the company. This creates number of operational problems within the
organization Employee demand-supply mismatch, higher turnover of the staff and more.
1.3 Most likely system acquisition method
ERP system implementation procedure is considered as the most likely acquisition
method. It is identified that ERP or enterprise resource planning is considered as one of the
system that generally helps in offering number of functional benefits as well as tools that are
useful in managing the development perspective of Lion (Shukla et al. 2016). By utilizing the
ERP system, the company can easily collaborate with other departments in context to different
functional aspects that are generally incorporated within the architecture of the organization. The
conflicts that arise in the organization can be minimized very easily with the implementation of
this information system within the organization “Lion”.
It is opined by (Chen, Peng and Hung (2015) that implementation of ERP system is
quite helpful in providing proper as well as efficient solutions to the different members of the

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organization so that they can be able to achieve proper goals as well as objectives that are
generally involved with the architecture of the system. The ERP system also helps in providing
an effective communication perspective that generally helps in managing development
perspective as well as communication measures.
1.4 Description of the system flowchart for sales of the Lion
The sales flowchart of the organization “Lion” is provided that is quite helpful in
identifying various types of issues as well as challenges that are mainly involved with the
structure of the organization.
Figure 2: Sales Process of Lion
(Source: Created by Author)

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1.5 Identification of control problem within the system
The various types of issues as well as challenges that are related with the sales process
management of the company Lion are as follows:
False purchase: It is identified that false purchase is also one of the effective issue that
is mainly involved with the process management of system architecture (Al-Ghofaili and Al-
Mashari 2014). Additionally, it is analyzed that this type of issue generally occurs from end
customers or users.
False sales: False sales are considered as one of the most significant issue that generally
arises due to insignificant management of sales procedures within the organization. It mainly
arises from the end members of the organization who are generally communicate with the client.

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Part 2:
This section of the report mainly reflects on the adoption as well as development of
accounting software packages within the Australian market. According to (Drury and Vickers,
Xero (2015), accounting software is defined as a type of computer software that is utilized by
various accounting professionals for managing the accounts for performing various accounting
related operations. In the assignment, Xero accounting software package is generally selected for
analyzing the impact, development as well as functional utilization of this software within the
structure of the organization.
2.1 Development as well adoption of accounting software packages
The utilization of accounting software package within the Australian market is quite
beneficial in context to measures that are incorporated within the structure of the organization.
Additionally, the company of accounting software “Xero” is located in New Zealand and the
company was mainly established in 2014 for providing benefits in context to financial
operations. The accounting software provides appropriate support in managing various finance
related operation within the organization (Tan 2016). Additionally, there are number of
organizations in the Australian market that are using this accounting software for managing
various operations of the organization with appropriate excellence. Apart from this, it is
identified that development of accounting software is quite helpful in changing the
functionalities as well as accounting standards that are related with the structure of the
organization (Dimitriu and Matei 2014). The various types of organizational needs as well as
demands must be managed appropriate with the utilization of accounting software standards as
well as functionalities. It is identified that Xero accounting software is very much helpful in

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providing various standards as well as procedures that are helpful in managing the various details
of accounting of important clients of the organization.
2.2 Current market size
It is identified from the market review that both Xero as well as MYOB are considered
as the best-suited accounting software packages within the Australian market. Therefore, it is
analyzed that the accounting software “Xero” have best platform that helps in managing various
financial operations of the organization. Additionally, Xero assists in providing proper as well as
effective support for managing different types of financial problems within the organization
(Drury and Vickers 2015). It is found that the automatic operational feature that is provided by
the accounting software is quite advantageous as it attracts large number of users as well as
customers for resolving challenges that are associated with the manual operations. The package
of accounting software also helps in providing proper updates about the financial database that
helps in reducing errors within the operational system architecture of the organization (Mageto
2017). Thus, it is found that accounting software package provides number of benefits to the
users as well as clients as per their requirement.
2.3 Identification of leaders in the market for providing competitive advantage
After making appropriate investigation, it is identified that Xero accounting software
provides number of benefits that re elaborated below:
Cloud based set-up: It is identified that Xero is one of the most effective cloud based
software that generally help in providing proper information to the users in context to their needs
as well as choices. The cloud based set up is considered very much advantageous over the
various choices of the users.

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Collaboration among different users: It is identified that Xero helps in making proper
collaboration among the users, which can be achieved in context to fundamental, as well as
functional areas of development within the organization that generally requires facility of
financial operation (Hingorani, Beasley and Bradford 2015).
Fast functional outputs: Xero helps in providing all the fast functional operations as
well as possible solutions to the users with the help of appropriate set up of Xero.
Integrative architecture of the system: It is identified that the accounting software
“Xero” helps in providing integrative architecture of the system to the users. In addition to this,
the various types of functional blocks that are generally involved with the development of system
architecture are very much helpful in managing the financial database of the organization.
2.4 Identification of current challenges and gaps, which are encountered, by the users and
customers
It is analyzed that the functionality of Xero has significant gaps, which needs to be
resolved properly by utilizing appropriate strategies. Some of the functional gaps are elaborated
below:
Complexity: The utilization of Xero accounting software is quite complex in comparison
to other solutions in the competitive market.
Security issues: It is identified that the accounting software Xero, faces number of
security related issues within the organizations architecture, as Xero is dependent on cloud
(Gregory 2016).

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Time consumption: It is identified that appropriate amount of time is mainly needed in
order to manage as well as install the software of accounting within the architecture of the
system so that the organization can be able to manage various types of development within the
organization.