Assignment 2: Accounting System Implementation for Doha Gold

This assignment addresses the implementation of a new accounting system for Doha Gold, a growing jewelry retail chain. It begins by identifying and explaining fraud protection measures, such as segregating duties, introducing dual signing authorities, documented procedures, and implementing robust fraud and ethics policies. The assignment then outlines a training program for accountants and executives, covering system components, benefits, usage, data storage, and covered parts. A changeover strategy is suggested to enhance business performance by linking data, cash details, and inventory. Key features of the new system, including project and fund accounting, are highlighted. Finally, the importance of system testing is emphasized, detailing various testing types like functional, usability, and security testing to ensure accuracy and validity throughout the system development process. The solution is based on the case study of Doha Gold, and uses appropriate references.

Running head: INTRODUCTION TO SYSTEM ANALYSIS
INTRODUCTION TO SYSTEM ANALYSIS
Name of the Student
Name of the University
Author Note

1INTRODUCTION TO SYSTEM ANALYSIS
Table of Contents
Question 1:.......................................................................................................................................2
Question 2:.......................................................................................................................................2
Question 3:.......................................................................................................................................3
Question 4:.......................................................................................................................................4
References........................................................................................................................................5

2INTRODUCTION TO SYSTEM ANALYSIS
Question 1:
Implementation of a new accounting system will be capable of enhancing the overall
business performance. It is important to ensure that proper services are included within the
system that will be capable of preventing the system and data from possible fraud (Xie, 2017).
Fraud protection measures are considered as an essential component for Doha carpets. The
possible fraud prevention measures that will protect the business performance are listed below:
 Segregating duties: Managing the roles and duties of every employee so that it becomes
easy to divide the works. This will reduce the chances of errors and frauds. The business
performance can be protected efficiently.
 Introducing dual signing authorities: implementing the two signing authority’s
mechanism for every activities and cheques. This will ensure that all payments are
processed under proper supervision. It is important to ensure that each employee signs the
cheque only when it is not a blank cheque.
 Documented procedures: ensuring that each activity is carried out properly under proper
supervision. This starts from cash handling, accepting the donations and processing the
proper payroll.
 Implementing efficient fraud and ethics policy: It is important to implement proper fraud
and ethics policy that will prevent the system of the organization from major falls. In
addition to this, the policy will also punish the ones who are not abiding by the law.

3INTRODUCTION TO SYSTEM ANALYSIS
Question 2:
The training on the new system will be provided towards the existing accountant system
developer member and the company executive. With the help of the training it will become easy
to manage the way new scalable accounting package will execute the performance. The training
will be carried out for the purpose of ensuring that every components of new system are
understood properly towards the company members. The training will cover the following
concepts:
 Describing the basic components and discussing the system components
 Stating the benefits of new system on the organization
 Describing the way new system needs to be used
 Providing proper training explaining the way system needs to be used
 Understanding the data that will be stored within the new system
 Describing the parts that will be covered within the system
Question 3:
The new accounting system will be designed for the purpose of enhancing the business
performance. The new accounting system that will be integrated within the organization will be
powerful, integrated and simple. This will ensure that all the processes are managed effectively
for meeting the needs. The new system will be capable of customizing the different components.
The performance will be enhanced efficiently. The strategy that will be changed with the use of
new accounting system is that it will be capable of enhancing the business performance. All the
data, cash details and inventory will be linked together so that it becomes easy to manage the
resources efficiently (Murungi & Kayigamba, 2015). The key features that will implement within

4INTRODUCTION TO SYSTEM ANALYSIS
the new accounting system are project accounting feature, fund accounting feature and
recognizing the revenue and management. There is a need to have proper changeover strategy so
that it becomes easy to manage the overall performance. The main reason behind integrating the
new system is to ensure that all the key objectives are fulfilled.
Question 4:
System testing is used for the purpose of determining the quality of the system. It is
important to ensure that proper system testing is carried out for the purpose of understanding the
different factors associated with the system development process. The reasons behind carrying
out a system testing are that it helps in improving the overall security of the system (Jindal,
2017). There is a need to test all the phases of the system so that the chances of errors can be
reduced. Testing process is considered to be essential for system development as this ensures that
proper accuracy and validity is maintained throughout the system. There are wide number of
testing types that are used for evaluate the system development process. The different types of
testing are functionality testing, documentation testing, reliability testing, performance testing,
usability testing and security testing. After evaluating the needs of the organization it can be
stated that functional testing, usability testing and security testing is needed to be carried on the
system. The new system needs to be tested properly so that it becomes easy to understand the
overall performance (Malik, 2017). With the use of usability testing it becomes easy to
understand the usability features that will be offered towards the system users. The functionality
testing will be carried out for the purpose of evaluating the key functions that will be offered
with the development of new system.

5INTRODUCTION TO SYSTEM ANALYSIS
References
Jindal, T. (2016). Importance of Testing in SDLC. International Journal of Engineering and
Applied Computer Science (IJEACS), 1(02), 54-56.
Malik, S. (2017). Software Testing: Essential Phase of SDLC and a Comparative Study of
Software Testing Techniques. International Journal of System & Software
Engineering, 5(2), 38-45.
Murungi, S., & Kayigamba, C. (2015). The impact of computerized accounting system on
financial reporting in the ministry of local government of Rwanda. Journal of Emerging
Trends in Economics and Management Sciences, 6(4), 261-265.
Xie, Z., Ma, Z., Zhang, Y., & Xie, Y. (2017). Research on the model of internal control of
computerized accounting system based on network environment. Revista de la Facultad
de Ingenieria, 9-14.