Project Charter: Implementation of Training Program for Acme Company

This project charter outlines the implementation of a training program at Acme Company, initiated by CEO Ms. Deidre Jackson to reduce annual expenses through improved project management practices. The project aims to train staff in project management frameworks, leading to more efficient project execution and cost savings. The charter details project goals, objectives, scope (including and excluding work), phases, deliverables, assumptions, risks, and constraints. It includes a high-level schedule, milestones, resource requirements, management approaches, and a responsibility assignment matrix (RACI). The project's budget is set at $175,000, with a positive cost-benefit analysis and an expected return of 11.5-12 percent within two years. The project charter also includes a bibliography of relevant project management resources. The project's success hinges on factors such as resource availability, staff cooperation, and effective scheduling, with potential risks including improper scheduling, specification issues, and technical faults.

Project Management
Name of Student
Name of University
Author Note

PROJECT NAME: IMPLEMENTATION OF A TRAINING PROGRAM
Executive Summary
The project “Implementation of a Training Program” is important of Acme
Company and it has been decided by Ms. Deidre Jackson, the CEO of the
company. The project is being implemented with an aim of reducing the annual
expenses of the company by ensuring appropriate project management. The
training program is expected to train the staffs about appropriate project
management frameworks, which will help in better management of any project
thus reducing wastages of money in poor management. The project contributes to
development of a more efficient project management team. With the
implementation of this project, it is expected that the projects undertaken by Acme
Company can be implemented in a much lower cost. By the end of the project, the
customers are expected to receive products in a much lower cost. It is assumed that
the training project will train the members of Acme to implement any project will
minimum wastage. However, the risk associated with the project include
ineffective training process.
Goals
The goals of the project are as follows-
 To reduce the annual expenses of Acme Company
 To adopt a more formal and mature approach of managing projects
With the implementation of this project, it is expected that Acme Company will be
able to reduce the wastages related to the projects thereby producing and product in
a much lower cost.
Objectives
In order to meet the expectations of the project, an appropriate project plan is
needed to be developed. The major target of the project is to successfully
implement a training program that will help in maturing the project management
practices of an organization. The main objectives or the target of the project are as
follows-
Specific: To improve the project implementation process
Measurable: To reduce the annual expenses of the Acme Company
Achievable: To mature the organization’s project management practices
Realistic: To implement a training program to achieve the set goals

Time-based: To ensure that the company will be able to make saving in 2 years, a
training of 8-10 week is planned
Scope:
It is essential to identify the scope of the project in order to develop the project
plan. The major in scope (Work Includes) and out of scope (work does not
include) requirements of the project is evaluated in the table below-
Phases ⁄ Deliverables:
The major deliverables of the project are indicated in the table below. In the table
below, the phase and description of the deliverables of the project are evaluated.
Phase Description of Phase Deliverables
Internal External
Planning To plan the project
implementation process
Development
of project plan
Approval of
Project Plan
Initiation Development of Business
Case
Business case
drafting
Approval of the
business case to
start the
training project
Implementatio
n
Development of Training
plan
Scheduling for
10 weeks
Approval of the
schedule
Work Includes Work does not Include
Training the Staffs Changes in planned schedule of the
training
Savings in project implementation
process
Changes in expected benefits
Development of a project plan for
project Implementation
Changes in any financial
considerations
Development of a business Case for
the Project
Unexpected project risk

Closure Evaluation of Project Payment
Completion
Documentation
Assumptions:
The main assumptions associated with the project are indicated in the table below.
The assumptions is associated with the rationale of the project which is discussed
in the table.
Assumption Rationale Probability of
Assumption
being True
Impact to
Project if
Assumption is
not True
Appropriate Resource
Availability
Appropriate
resource
availability is
necessary for
implementation of
training in 8-10
weeks.
High Possible
project failure
Appropriate Project
Scheduling
Appropriate
scheduling plays
an important role
in project success
and for that
accurate schedule
is developed
High Possible delays
in project
Complete Co-operation
from the staffs of
Acme Company
Complete Co-
operation is
needed to ensure
that the project is
implemented as
per plan
Medium Possible issues
in project
implementation
The above assumptions are considered to be true and the project plan is developed
accordingly.

Risks:
The significant risks associated with the training project is represented in the table
below. These issues can hamper the success of the project.
Risk Supporting Detail (Analysis to
be continued in Risk
Management Plan/ Register)
Improper Project Scheduling The project is to be completed in
8-10 weeks and therefore
appropriate scheduling is
necessary
Issues in Project Specifications Improper project specifications
can result in development of an
improper project plan leading to
project failure
Non-Cooperation from the Staffs The training is designed mainly
for the staffs and non-cooperation
from them can lead to project
failure
Technical Issues in Training The technical faults can delay the
project execution process.
Constraints:
The main constrains associated with the project is represented in the following
table-
Constraint Supporting Detail
Time The project is needed to be
implemented on no more than 10
weeks and no less than 8 weeks
Cost The training program must be
completed within the cost
allocated
Resources Continuous Resource availability
is needed
Quality The project is needed to meet the

specifications
The identified project constraint can possibly restrict the normal implementation of
the project. Continuous resource availability is essential for successful completion
of the project.
Initial Project Sizing
Budget:
The project is expected to be completed within a total cost of $175,000. Therefore
the set budget of the project is $175,000.
Figure 1: Representing the Cost Benefit Analysis of the Project
(Source: Created by Author using MS Excel)
The project is justified since the net profit of the project is positive and the project
is expected to achieve profit within two years.
Since the project is expected to see a return of 11.5 -12 percent, the project is
considered to be feasible.
High Level Schedule:
The schedule of the project is indicated in the table below-
Phase/ Time (in weeks)

Deliverable
1 2 3 4 5 6 7 8 9 10
Planning
Initiation
Implementation
Designing of
Training Modules
Training
Project Closure
Milestones:
The major milestones and their time of occurrence is indicated in the table below-
Milestone Time (in Week)
Development of Business Case Week 1
Development of Project Plan Week 1
Final Designing of the Training
Modules
Week 5
Completion of the Training Program Week 9
Project Evaluation and Closure Week 10
Resource Requirements:
The role and responsibility of the resources assigned to the project is evaluated in
the table below-
Team Member Role Responsibility
Ms. Jackson Sponsor To provide financial assistance

Mr. Smith Project
Manager
To manage and implement the
project
Ms. Xue (external
stakeholder)
Project
Analyst
To evaluate the project benefits
Mr. Wang Designer To design the training modules
Mr. Bob Trainer To provide the required training
The resources identified in the table above involves the most crucial and important
project resources and therefore availability of these resources are essential for
successful completion of the project.
Management Approaches:
Effective communication is necessary in order to ensure successful completion of a
project. Appropriate communication channels are used to communicate various
issues to the stakeholders of the project. The changes in the project will be
managed by adjusting the plan as per the required changes. The issues will be
escalated by communicating it to the stakeholders and the project owner. As a part
of risk management, the project risks are identified and mitigated as per the project
requirements.
Communication
Type
Stakeholder
s
Frequency Agenda/ Content Responsible Distribution
Media
Status
Reporting
Mr.
Smith
Weekly Status of the
Project
Project
Team
Email and
Telephone
Progress
Update
Mr.
Smith
Daily To specify
the project
progress
Project
Manager
Email
Meeting Ms.
Jackson,
Ms. Xue
Bi-
Weekly
To discuss
the Project
Needs
Project
Team
Face to
face and
conference
Formal
Communication
Mr. Bob Weekly To specify
the project
progress and
needs
Project
Manager
Email
Informal
Communication
Mr.
Wang,
Ms.
As
required
To
communicate
the issues
Project
Supervisor
and
Telephonic

Jackson Project
manager
Responsibility Assignment Matrix/ RACI
The RAM/RACI for the training program is indicated in the matrix below-
Responsibility Assignment Matrix Person Responsible
R= Responsible, A= Accountable
C=Contributor, I= Informed
Ms.
Jackson
Mr.
Smith
Ms.
Xue
Mr.
Wang
Mr.
Bob
Project Planning C R I - -
Project Scheduling A R I - -
Project Budget C I I A -
Designing of Training Modules I I I C R
Resource Assignment C R I I I
Training Program R C, A I A A
Project Evaluation A C I - -
Sign-offs/Reviews:
Reviews
Sponsor Budget Specifications
Custome
r
Project
Outcomes

Project
Manager
Project
Plan
Project
Charter
Project
Implementation
Project
Closure
The project reviews will be signed off by Ms. Jackson, the CEO of Acme
Company. The project reviews are conducted at end of each phase and/or
milestone of the project.
Acceptance Criteria:
Acceptance Criteria Detail Priority Requestor
Time- <10 weeks The project
is needed to
be
completed
within 10
weeks
High Ms. Jackson
Appropriate
Resource
Allocation
The project
is needed to
be
completed
within the
allocated
resources
Medium Mr. Smith
Budget The project
is needed to
be
implemente
d in the
proposed
budget
High Ms. Jackson
Impacted ⁄ Interdependent Projects
The impacted or the intedependent project phases are identified in the table below-

Project Interdependency Relationship
Business Case -
Project Plan Linked to Business case
Project Execution Linked to Project Plan
Closure Linked to Project Execution

Bibliography
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