Business Document Design and Development at Adept Owl Games Company

This report details a business document design and development plan for Adept Owl Games Company, focusing on implementing a universal documentation process to reduce production discrepancies. The plan emphasizes alignment with legal, ethical, legislative, and organizational policies, as well as the importance of application software upgrades and staff training. Key components include maintaining documents in both paper and electronic forms, establishing a systematic style guide, and creating standard texts and templates. The plan also addresses data security, information protection, cost management, and compliance with relevant legislation. The report includes a working timeline with specific tasks, resource allocation, and cost estimates, highlighting the need for continuous evaluation and monitoring to ensure the success of the new documentation process. It concludes by emphasizing the importance of training, adherence to organizational security legislations, and the consequences of document misuse.

BUSINESS
DOCUMENT
DESIGN AND
DEVELOPMEN
T
ADEPT OWLS GAMES
COMPANY

Planning
the Process
Dream
The dream is to
implement a
universal
documentation
process in Adept Owl
that will help in
reducing production
discrepancies in
relation to document
maintenance.
Design
The documentation
design is to be done
keeping in alliance
with various legal,
ethical, legislative
and organizational
policies. Upgradation
of application
software and staff
training will help in
achieving the desired
result of designing
the process of
documentation.
Develop
The ultimate result
will get reflected in
the work of the
employees in
effective
management of the
document files and
information papers.
Constant process
monitoring and
employee evaluation
feedback will help
enhancing the effects
of the new change.

Pillars of Success
Organizational
policies and
procedures
Governmental
rules and
regulations
Elaborate and
fair
documentation
process
Friendly and co-
operative staff
support
Technological
advancements
Good
organizational
culture and
work ethics

Document
production
process
 Documents are maintained both in paper and
electronic form
 Common documents include letters, memos, reports,
transactional documents, minutes, agenda, and other
financial documents
 business communication platform for both internal
and external customers
 systematic style guide increase readability option
 Designing of standard texts and templates as per the
style guide will increase effectiveness of the process
 Strategies need to be people-oriented and training
focused,should support sustainable development,
staff co-operation and other ethical and legal
compliances

Advantages
of
Documentati
on process
 meeting the organizational goals.
 systematic data entry and easy retrieval at the time of need.
 multi-spread customer database.
 saving time and error-minimization.
 increase flexibility and reduce data redundancy.
 clear, precise, flexible, accessible, logical, systematic and well-
organized database support system(Becker, Kugeler and
Rosemann 2013).
 better organization culture and employee-machine
synchronization.
 enhanced data security and information protection.
 Increased professionalism and reduced unethical conducts.
 Increased communication and interaction.
 Effective Cost management.
 Increased accountability on part of Adept Owl and on-time
delivery of products and services.

Provisions of
legislation
and codes in
documentatio
n
 Well maintained reporting system
 Implementation of information risk management
policy
 Cost monitoring system
 HR training and development
 Record distribution and management system
implementation
 Privacy policy
 Waste reduction and management
 Back up data recovery system
 Quality real time output management

Cost
involvement
, software
requirement
and
external
expertise
sources
 Standard documentation cost will be around $150.
That includes average cost per mail-out, excluding
postage cost) of $100 and average labor cost per
edited page text of $50.
 Usage of the existing organizational software like
Microsoft Office and Web 2.0 for social media
platforms will do.
 Sources of external expertise includes 3rd party
involvement of Adept Owl itself. It also includes web
developers, social media platforms, contractual
technicians and experts and other trainers.

Working
Timeline
(Training
and
developmen
t)
My Chart Title
Action/task Resources/
cost
Responsible
person/ role
Timeframe
Construction
of plan
$100 General Managers 1 week
Implementati
on
$250 Functional Heads
and staffs
2 weeks
Collection of
data
$350 Human resource 3 weeks
Evaluation $150 Product
development
officer
1 week

Evaluation
and
monitoring
of training
session
 On time discussion, workshops, trainings, meetings and other
communicative interactions need to be made to guide employees
deliver their best (Jehanzeb and Bashir 2013).
 Organizational security legislations need to be well-versed among
employees and thy should maintain them with full courage and
seriousness
 There should be written statements about the use of documents
and every employee should have the basic knowledge of it.
 Misuse of documents will lead to penalty and legal liabilities
(Arneson, Rothwell and Naughton 2013).
 advanced version software installation will increase document
accountability
 One uniform data maintenance system will reduce the chance of
data misuse
 A pre-defined set of instructions will provide employees a clear
picture of the method of using the documents and chance of error
will reduce considerably.
 Training feedback should be collected on due time to work on areas
of need.

References
 Arneson, J., Rothwell, W. and Naughton, J., 2013.
Training and development competencies redefined to
create competitive advantage. T and D, 67(1), pp.42-
47.
 Becker, J., Kugeler, M. and Rosemann, M. eds.,
2013. Process management: a guide for the design of
business processes. Springer Science & Business
Media.
 Jehanzeb, K. and Bashir, N.A., 2013. Training and
development program and its benefits to employee
and organization: A conceptual study. European
Journal of business and management, 5(2).

Thank you
.