Adept Owl: Design and Develop Letter/Expense Report Templates

This report focuses on the design and development of letter and expense report templates for Adept Owl. It details the creation of a draft letter template, emphasizing the need for standard text, proper formatting, and an effective tone to ensure clear communication with customers. The report also covers the creation of an expense report template in Excel, incorporating features like drop-down lists to improve usability. It highlights the importance of peer usability testing to gather feedback and improve the templates' readability and appearance. The author reflects on the process, emphasizing the value of user feedback, the use of macro options, and the importance of aligning the templates with company style guidelines. The report concludes by stressing the significance of continuous improvement based on customer feedback to enhance the overall effectiveness of the templates and ensure they meet business requirements.

Design and Develop
Templates and Standard Text

Table of Contents
Draft letter template....................................................................................................................1
Draft expense report....................................................................................................................1
Conduct peer usability testing.....................................................................................................1
Improvements..............................................................................................................................2
Reflection....................................................................................................................................2
REFERENCES................................................................................................................................3

Draft letter template
Through several feedbacks received from audiences it has been identified that Adept Owl is
required to improve is format of draft letter so that information could be obtained effectively
from customers. It is essential to write letter through replacing multiple spaces with single
spaces so that information could be delivered to them appropriately (Farin, 2014). It has been
identified that audience requires standard text because it is effective to read and understand the
information provided. Also, proper tone and style needs to be carried out while drafting any
letter to audience and thus management needs to adopt proper Adept Owl style guide in order to
follow proper draft letter. Macro saving option needs to be provided within template that helps
in carrying out effective letter template.
It is essential to be carried out within editing macro options and thus enables in the form that
proper template needs to be carried out which helps Adept Owl simulated to form appropriately
style, font and tone in order to provide crucial information to audience. It also uses fields for
mail merge options and thus helps in carrying out effective letter format. Company needs to
execute proper template of letter and use the same format so that it provides convenience
regarding understanding the text, format, tone and style and thus fixes the Adept Owl style
guide in order to fulfil the audience requirements (DeVoe and et. al., 2014). Such letter
template would be provided to audiences in regard to obtain their feedback and thus identify
their style guidelines as well as business requirements in terms of improving performance.
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Draft expense report
Draft expense report needs to be prepared in order to select particular expenses from the list
provided i.e. food, transportation, communication, training and others. Thus, preparing proper
excel spreadsheet in which data entry could be easily done. However, it would be done in date
format only and also enter the data in italics form. Business also needs to include other features
in excel such as drop down lists or form fields in order to automate and improve the usability of
the expenses sheet template in order to record it properly (Valente, Mazzolini and Carpanzano,
2015).
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Enclosed in Excel
Conduct peer usability testing
It is essential to carry out peer usability testing of both the reports in order to improve the
template as feedback are useful in regard to improve the readability, appearance and usability so
that it could be used in future. Through improving the appearance it would help in developing
better template and collect written feedback in such form so that it could be improved ( Krishna
and et. al., 2016).
Improvements
It is essential to improve the templates through incorporating the feedback and thus
improve the letter draft and expense list in regard to improve them. Through improving the
template it would help in incorporating the feedback and raising the standard of templates.
Reflection
Through carrying out the report it has been evaluated that the audiences provided
feedback upon the template that needs to be used and thus it helps in improving them and
ensuring that better results could be attained. I also find that reviewing, evaluated and selected
technology helps in improving technical knowledge so that best results can be attained. I also
found that using macro option assists in obtaining desired information. Therefore, excel sheet
needs to be improved that assists in entering different data in the fields and improve the template.
Also, using feedback from audiences would result into matching the quality of documents and
thus fulfil the requirements so that software functions. It is also essential for me to review both
the templates and improve their layout as per the selected guidelines of company so that
understanding could be enhanced. Also, I need to test the documents that it is easily understood
by customers and use their feedback properly in regard to execute testing of macros, testing of
mail merge etc.
I would also like to review the templates and thus improve the style of writing so that
feedback provided are considered as useful and therefore, help in gaining attention of customers.
Thus, all such results in improving the template and thus ensure that documents reflect
specification and then use in house style of writing. Therefore, customers provides feedback
regarding improving the writing, tone and text results in enhancing success.
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REFERENCES
Books and Journals
DeVoe, J. and et. al., 2014. Use of qualitative methods and user-centered design to develop
customized health information technology tools within federally qualified health centers to
keep children insured. The Journal of ambulatory care management. 37(2). pp.148-154.
Farin, G., 2014. Curves and surfaces for computer-aided geometric design: a practical guide.
Elsevier.
Krishna, M.V. and et. al., 2016. Quality by Design (QbD) approach to develop HPLC method
for eberconazole nitrate: Application oxidative and photolytic degradation kinetics. Journal
of Saudi Chemical Society. 20. pp.S313-S322.
Valente, A., Mazzolini, M. and Carpanzano, E., 2015. An approach to design and develop
reconfigurable control software for highly automated production systems. International
Journal of Computer Integrated Manufacturing. 28(3). pp.321-336.
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