Report on Advanced Management Information System in Healthcare Sector

This report provides a comprehensive analysis of advanced management information systems (HIS) within the healthcare sector. It begins with an overview of HIS, including its benefits and limitations, focusing on usability, interoperability, scalability, and compatibility. The report then evaluates the effects of HIS on patient care and documentation, highlighting how electronic health records improve efficiency and reduce medical errors. Further, it examines how information access impacts nursing care and patient outcomes, emphasizing the importance of digital records. The report also explores the benefits of HIS, such as quality improvement through effective data collection and the reduction of medical errors. It evaluates the system's compliance with HITECH and HIPAA regulations, addressing data storage, integrity, and patient privacy. The report identifies four essential stakeholder roles in HIS implementation and outlines a plan for evaluating its success, referencing professional healthcare standards. The conclusion summarizes the key findings and emphasizes the importance of HIS in modern healthcare practices. The report is intended to provide a comprehensive understanding of HIS and its impact on healthcare delivery.

ADVANCED MANAGEMENT
INFORMATION

Table of Contents
INTRODUCTION...........................................................................................................................1
A. ANALYSIS OF HEALTH INFORMATION SYSTEM............................................................1
1.Benefits and limitation of following........................................................................................1
2.Evaluation of effects of information system on patient care and documentation....................2
3. Analysis of how information access will impact nursing care and patient outcomes.............3
B. BENEFITS OF INFORMATION SYSTEM..............................................................................3
1. Two ways for quality improvement at the time of data collection.........................................3
2.Evaluation if system for meeting requirements of HITECH and HIPAA...............................4
3. Impact of IT system on patient privacy...................................................................................5
4. Evaluation of system for managing following situation of health care organisation..............5
C. FOUR ESSENTIAL STAKEHOLDER ROLE IN IMPLEMENTATION OF
INFORMATION SYSTEM.............................................................................................................6
D. PLAN FOR EVALUATING SUCCESS....................................................................................7
1. Two professional health care standards..................................................................................7
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................9

INTRODUCTION
Advanced information management has played an important role in boosting
communication and storing of data system in industry. Managing information in health care
organisation has become essential part of services because it helps practitioner is maintaining
high quality patient centred care. The information technology in health care industry plays a
crucial part which assist in securing inpatient information without the risks of losing
documentation and diagnosis details. Health information management is an effective purpose
which helps in resolving health issues, medical and clinical errors and aid in providing safe care
at minimum prices. Thus, the report will outline the purpose and scope of improvement with
emerging information technologies for nurses in health care practices.
A. ANALYSIS OF HEALTH INFORMATION SYSTEM
Health information system is the cyclic process which helps in establishing systematic
flow of information within health care sector. It is related to storing, managing and transmitting
messages as per requirement (Blumenthal and Hsiao, 2015). In accordance, it can be said that, it
s the advancement of emerging technological development where health professional and
physicians are able to maintain digital record patient information which prevents risk of medical
errors and confidentiality of information.
1.Benefits and limitation of following
Concepts Advantages Disadvantages
Usability The usability of information
system in health care is
derived by safety and
effectiveness of health care
practices. Maintaining
electronic health record helps
in easy management of each
and every information which
makes informed consent and
diagnosis simpler for health
care providers.
Maintaining digital record of
information is a rigid process
because, it provides access
only to assigned practitioner,
which is a risky process in
emergency situations.
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Interoperability It is the ability of
communication information
via software application. In
accordance to heath
information system the process
will assist in reducing risks of
communication gap between
physical and heath
practitioner, which will help in
improving patient safety and
care (Chartier, 2014).
It requires expertise handling
of technology over inputting
data and exchanging
information.
Scalability Scalability of health
information system is based on
proper information handling
with regard to specific group
of people. It helps in making
proper electronic recording of
patient information which
assist in maintaining quality
and security of data.
The major disadvantage of
information system is editing
information with regard patient
recovery.
Comparing and editing
medication in data
management is the most
complex part which is time
consuming as well as creates
confusion for health care
practitioners.
Compatibility It is concerned with systematic
functioning of nurses with
regard to patient management,
for medication and diagnosis
(Brown, Edwards and
Buckley, 2017).
This assist in managing quality
patient care and safety.
It leads to dependency on
electronic processing which
can not be relied in case of
emergency, because health
issues are dynamic in nature.
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2.Evaluation of effects of information system on patient care and documentation
The information system is the most awaited advancement for health care organisation as
it has established the easiest mode of managing patient information. Information system is the
system which has made routine information management of physicians and nurses simpler
because manual recording of prescription and diagnosis report was time consuming and rigid
system for health care providers. Managing absolute volume and variety of health information of
different patients is a complex process which increases, chance of losing of information which
holds risks of medication and clinical errors.
However, IS system in health care organisation in effective emergence which has reduced
workload of practitioners by establishing easy data management system. Maintenance of
electronic record of patient medication helps in improving patient care and documentation
process because it reduced manual management (Almajali, Masa'deh and Tarhini, 2016). For
instance, paper-based medical records can be easily misplaced which can leads to serious
medical errors and issues because the information comprise, details of repeated diagnostic tests,
planning of care, legal complications, and patient discharges. The losing or misplacing of
information by practitioner can cause delay which can be hazardous for both that is health
organisation and family of patient. Thus, it can be outlined that electronic data recording is the
effective technological advancement which has increase patient case and documentation
recording system for nurses as well as physicians.
3. Analysis of how information access will impact nursing care and patient outcomes.
Electronic access to information is improving and is beneficial for practitioners to deliver
quality patient. Further, the system has reduced the chance of medication errors because, it
establishes systematic practices which needs to be considered by nurse at the time of delivering
care to patients (Abdelhak, Grostick and Hanken, 2014). The medication and treatment plan is
digital receded by physicians of assistant person. This person inputs all the medication and
conditions for specific patient. On the basis of theses details the practitioner performs job
function. Thus, this data recording and functioning has boosted nursing care and patient health
outcomes.
Digital record of information can be used for various health care purposes such as
improving patient care, enhancing information quality, improving nursing care practices,
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reducing medication errors and also for promoting service quality of hospitals. IS is the
advancement which aims at enhancing their organization’s productivity. Further, HIS is effective
because it is designed to support clinicians in accessing and working with a variety of patient
information.
Implementation of HIS is effective for making services cost effective, improving care
services, and making nursing practices patient centred (Mowry, Farber and Moore, 2014).
Further, the system helps in promoting sense of responsibility among practitioners because the
functions and efforts of nurses are also will be monitored on the improvement in patient health
via digital documentation.
B. BENEFITS OF INFORMATION SYSTEM
1. Two ways for quality improvement at the time of data collection
Implementation of health information system in health care organisation is the with the
motive of improvement in various patient centred health and care practices. Information about
patient health, medication allergic tolerance, past record is the most critical data collection issue
for health care providers. However, implementation of HIS will make simpler for nurses and
physicians to access details of medication of specific patient (Three ways conversational AI can
aid engagement, 2018). This strategy will assist in easily analysing health problems of particular
patient, Collecting data from past record of patients is the best strategy merged with HIS because
it has made easy analysis of patient health, recovery and outcomes. In accordance to health
information system in health care organisation there are two quality improvement which are
described below:
Positive health outcomes: Fast recovery of patients due to proper management of
medication and care services is the biggest example which represents improvement in quality if
health care services. Apparently, health outcomes are the result of medication and care services.
Thus, it can be said that analysis of patient health outcomes after implementing HIS assist in
deriving quality improvement.
Reduction in medical errors: Medication errors are the crucial part of health care
services which needs to managed and improved in order to implement effectiveness in care
services. However, implementation of HIS will assist health care organisation in formulating
services safe, patient-centred, timely, efficient which will helps in deriving quality improvement
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in nursing practices (Chong, Liu and Keng-Boon, 2015). Thus, reduction in medication errors
will be the best example reflecting quality improvement with the helps of IS.
2.Evaluation if system for meeting requirements of HITECH and HIPAA
Data storage, backup, integration and security is the major function which comes up with
maintenance of electronic records. Digital recording of patient information comes with risk of
confidentiality of in misinterpretation of patient records. Health Information Technology for
Economic and Clinical Health (HITECH) Act, enacted as part of the American Recovery and
Reinvestment Act of 2009, to encourage meaningful use of health information technology. On
the other hand, Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public
Law 104-191, was enforced on August 21 in 1996. It sets standards for the electronic exchange,
privacy and security of health information.
However, the health cafe organisation complies with standard of HIPAA which is
designed by government to promote privacy and confidentiality over patient health records in
order to protect interest of service users. However, HITECH is and regulation by government
which ensures that the firm has complied with guidelines of HIPAA in order to maintain
effectiveness in digital recording of patient information. As per HITECH, non compliance with
HIPAA is a legal offense for which health care providers and organisation are obligated to pay
penalties (Overview of HIPAA and HITECH Data Security Requirements, 2017).
Data storage integrity: Integrity of data is related to security is a crucial part of health
care services. However, it is important for the organisations to comply integrate data in with
guidelines of HIPAA in order to prevent misinterpretation of patient information and legal
offense as per governmental regulations. Data compliance rules of HIPAA are focused on
promoting confidentiality of patient information at the time of integrating.
Data backup and recovery: It is related to preventing loss of data which was the risky
condition at the time manual management of information. Further there are chances of loosing
data in digital recording but with data protection act and compliance with HIPAA guidelines the
health organisation holds the right to maintain backup of information which prevents risk of loss.
3. Impact of IT system on patient privacy
Patient privacy is key concern of health care organisation because the information can be
misinterpreted and can be use for various hazardous purpose. Loss of patient information can be
risk to individuals safety and medical condition. As per HIPAA guidelines, it is mandatory for
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health care organisation to implement physical, technical and administrative safeguards in order
to protect confidentiality, integrity and electronic data recording. Impact of patient privacy is
based on conversational discretion by health care providers and the security of medical records.
Further information technology comes with the risk of cybercrimes which leads to
leakage of information. Thus, the risk can impact conditionality of patient information which can
be unsafe (Schwalbe, 2015). On the other hand electronic data medical record of patients helps in
reducing medication errors and is effective technique which helps in managing of patient centred
care. The security of HIPAA regulation helps in protecting privacy of patient information with
the helps of its privacy rule which as follows:
 Patient have more control over their medical information in comparison to health care
practitioners.
 It sets boundaries for using patient health records.
 It restricts the flow of patient information in health care organisation.
In addition, it is effective because it will assist in limiting assessor of patient information.
Moreover, it will assist in maintaining reliable and systematic record of patient recovery and
desired health outcomes. Further, information system is considered as effective because it helps
in setting systematic pattern of assessing patient medical and holistic needs as per suggested by
physicians (Harrison and Lock, 2017). The timely record of data helps in reducing medical errors
as it comprise detailed analysis of patient medical information. Thus, it can be implemented with
prior concern of stakeholders because, it restricts access of external person, as it aims at
preventing confidentiality and privacy of patient's health records.
4. Evaluation of system for managing following situation of health care organisation.
Adoption of information system will assist in improving over health care system as it will
assist in easy and systematic maintenance of patient information at all level of hospitals. Health
information system will assist in managing following system in health care organisation:
Standardization documents: The technological advancement will assist in managing
digital record of path health records with the helps of which health practitioner will be easily able
to access patient medical information and records in case of uncertain circumstances. Further,
this will assist in reducing medication risk and errors due to lack of information and diagnosis
report.
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Increasing productivity: Improved quality, health outcomes and performance of health
practitioners will directly result in increasing productivity. Further, information system is patient
centered and therefore the system will result in improved efficiency and effectiveness of health
care outcomes.
Reduction in waste: Electronic data recording will reduce manual recording of patient
information which will reduce paper work (Wager, Lee and Glaser, 2017.). Further, it will assist
in time management for changing and gain going through diagnosis report. Information system
allows clear representation of patient medication reports and diagnosis at one page which helps
in time management and reducing paper work.
Capital and human resource: Information system will assist in human resource
management because in health care organisation the work among practitioners is distributed in
shifts of 12 hours. Thus, when changing shifts it will easy for health care practitioners to access
patient medication record and further steps which needs to taken care of for delivering
appropriate patient care.
C. FOUR ESSENTIAL STAKEHOLDER ROLE IN IMPLEMENTATION
OF INFORMATION SYSTEM
For a successful implementation of the information system, stakeholders play an
important role. Some roles of stakeholders covering the aspects are discussed below :
Nurse lead
Nurse lead plays an important role because their responsibility is to monitor that all the
nurses under them are acting as required or not according to the implementation of the system
(Simonet, 2015). Although, it is obvious that they will take some time to get used to the system
but cooperation from the side of nurse lead can help in easing the process. In accordance with
information system nurses will have the opportunity to shape health care plans of patients to
serve the best patient care possible.
Assistant
The medical assistant also plays an essential role because while the time of
implementation of the system, they can help the staff members and employees to tell about the
processing of the systems. This will term helpful enough in gaining understanding of it. The
information system will set guidelines for assistant health practitioners to take follow up.
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Implementation manager
The role of implementation manager is to monitor whether the processing is going in an
effective way. It is because the employees must be requiring some support for having a better
understanding of the system. So, the implementation manager can analyse whether the
processing is being done in an effective way or not. However, the IS system will assist in making
changes in treatment plans of service users because, it enables access right to implementation
manager, who is responsible for taking charge for emergency decision making.
Information technology lead
Information technology lead will help in analysing that every single system is working
properly or not. Also, they are used to providing support to the team members and staff as well.
The system will be technically handled by IS lead person, as the individual holds knowledge
over its account and privacy setting with regard to different service users.
D. PLAN FOR EVALUATING SUCCESS
1. Two professional health care standards.
For the evaluation of the success of the implementation of the system by two professional
standards, HIPAA and HITECH can act as the most efficient organisational standards and these
are discussed as under :
HIPAA
HIPAA refers to the health insurance portability and accountability act. It can help in
making a better evaluation because it provides a sort of capability with which the health
insurance can be transferred easily (Sheikh, Sood and Bates, 2015). Also, there are probably
fewer chances of any type of abuse or fraud. Therefore, while evaluating, it also ensures
managing the confidentiality of the system.
HITECH
The health care organisation will be able to analyse success of implementation by
regulating check over privacy rules and standards of act which prevent confidentiality of patient
information. Thus, improving performance of hospitals in emergency situation and management
of patient health records will help in defining success of IS in relation to health care standards.
HITECH is quite similar to HIPAA, but along with those factors, there are some
associated aspects. As in case if on evaluating the system and its processes, if there has been
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some employee or person violating the rule and because of that, some other body has to face the
consequences such as patients etc., then with aspect to the regulations of the law, proper
considerations can be taken place.
CONCLUSION
The report summarized about management information system in health care organisation
which plays an important role in maintaining accordance record of medication and treatment
plans of specific patient. Further, the report identified about the usability, scalability,
compatibility and Interoperability of health information system with its benefits and drawbacks.
From the analysis it has been determined that the technological advancement is effective and
assist in improving patient centered care by reducing medication care but on the other can be risk
to confidentiality of patient health records. In addition, report outlined about the guidelines of
HIPAA and HITECH act which is enforced by government to protect confidentiality of patient
information. Thus, it concluded by outlining four essential stakeholders and their role in
implementation of information system.
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REFERENCES
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Management of Clinical Problems. Elsevier Health Sciences.
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Brown, Edwards and Buckley, 2017Health Information-E-Book: Management of a Strategic
Resource. Elsevier Health Sciences.
Chartier, 2014 Health care information systems: a practical approach for health care
management. John Wiley & Sons.
Chong, A.Y.L., Liu, M.J. and Keng-Boon, O., 2015. Predicting RFID adoption in healthcare
supply chain from the perspectives of users. International Journal of Production
Economics, 159, pp.66-75.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Mowry, A.C., Farber, D.G., and Moore, J.E., Advanced Micro Devices Inc, 2014. Heat
management using power management information. U.S. Patent 8,665,592.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Sheikh, Sood and Bates, 2015. Antecedents of ERP systems implementation success: a study on
Jordanian healthcare sector. Journal of Enterprise Information Management, 29(4),
pp.549-565.
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Simonet, 2015. The unified theory of acceptance and use of technology (UTAUT): a literature
review. Journal of Enterprise Information Management, 28(3), pp.443-488.
Wager, Lee, and Glaser, 2017. Safe management of wastes from health-care activities. World
Health Organization.
Williams, Rana and Dwivedi, 2015 The new public management theory in the British health care
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Online
Overview of HIPAA and HITECH Data Security Requirements. 2017.[Online]. Avaialable
through: <https://www.micromd.com/hipaa-hitech-security-compliance-emr-pm-data-
back-up/>.
Three ways conversational AI can aid engagement. 2018. [Online]. Avaialable through:
<https://www.healthdatamanagement.com/opinion/how-conversational-ai-can-aid-
patient-engagement>.
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