University Project Management Report to Board of Directors

This report, prepared for a board of directors, analyzes three projects: the construction of an electric power line, the construction of a mobile relay station, and the development of an ERP system. The analysis includes summaries of each project's current status, challenges encountered (such as stakeholder and risk management issues, budget overruns, and scope control problems), and proposed solutions. The report assesses the feasibility of each solution, considering factors like environmental concerns and budget constraints. It also discusses overall project management perspectives, emphasizing the importance of stakeholder engagement, risk management, and aligning project goals with the organization's strategic direction. The report provides recommendations for improving project assessment and execution within the organization.

Running head: PROJECT MANAGEMENT
Project management: Report to Board of Directors
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Abstract
The paper mainly reflects on the report that is given to the board of directors. The main aim of
the report is to properly summarize the analysis that is generally done on three different projects
that is needed to be assessed. The paper mainly elaborates the proposed solution for each of the
project and describes the feasibility of each of the project. In addition to this, the paper also
provides ways in which the program can be assessed properly from the overall program
management perspective before it is accepted by the entire organization. Moreover, the steps are
also helpful in aligning the goals of the project with the organizations strategic direction.

2
PROJECT MANAGEMENT
Table of Contents
1. Summary of the analysis for each of the project that is undertaken............................................3
2. Description of the proposed solution for each of the project including the feasibility................4
3. Discussion over the overall project management perspective.....................................................5
Bibliography....................................................................................................................................7

3
PROJECT MANAGEMENT
1. Summary of the analysis for each of the project that is undertaken
Project A: Construction of electric power line
The electric power line that was undertaken by the ABC Company mainly aims to
distribute the electrical energy properly over the large distances in order to fulfil the needs as
well as project requirements. It is analyzed that the planning phase of the project gets completed
and presently the project is mainly in the design phase. It is found that the entire project will get
completed in 3 years within $100 million. In addition to this, it is analyzed that the project faces
a lot of challenges as well as issues including improper stakeholder management, appropriate
risk management as well as different types of environmental projects (Bucero & Englund 2015).
The project team must focus on proper management strategies that resolve the risks and executes
the project effectively.
Project B: Construction of mobile relay station
The project mainly reflects on the construction of the mobile relay station in order to
provide proper facility of network signal. Presently the project is 30% complete but there are
number of issues related with the performance like the value analysis occurs that further helps in
showcasing that the project is not able to achieve the planned cost. In addition to this, it is found
that the construction work should be completed in 2 years by utilizing budget of around $10
million (Hornstein 2015). Moreover, it is analyzed that the project mainly faces a number of
risks including the gaps within the charter; problems in project objectives as well as poor
assessment of the project can generally create a number of issues. In order to execute the project,
the project manager should focus on the project progress.

4
PROJECT MANAGEMENT
Project C: Development of ERP system
The project mainly reflects on the development of an ERP system that helps in
performing all the operations of the interrelated systems like CRM, HRM as well as SCM. It is
found that the ERP implementation get completed within $3 million budget. The project is
generally being developed with the help of the specialized contractors who are generally being
overseen by the project management as well as staffs of the information technology within the
entire organization (Kaiser, El Arbi & Ahlemann 2015). Furthermore, it is analyzed that the
project generally faces a lot of issues and problems due to improper change control facility as
well as inappropriate scope management.
2. Description of the proposed solution for each of the project including the
feasibility
Project A: Construction of electric power line
The paper mainly reflects on the construction of electric power line by the ABC
company. It is found that the issues that the project is facing can be resolved by properly
managing the stakeholder as well as risks of the project. In addition to this, in order to avoid the
contradiction that occurs due to environmental issue, the government needs to buy a new rote
that costs additional $8 million which can further delay the project by 12 months. The option that
is provided for reducing the environmental issue is not considered feasible and therefore the
construction of electric power line is not found to be feasible (Kivila, Martinsuo & Vuorinen
2017).

5
PROJECT MANAGEMENT
Project B: Construction of mobile relay station
The project mainly reflects on the construction of the mobile relay station by the BCD
company. It is found that the construction of the mobile relay station faces a lot of issues include
budget related issues, expensive labour, gaps in the project charter as well as issues related with
project objectives. In order to resolve the issue, it is quite necessary to manage the budget of the
project effectively by focussing on how to manage the objectives of the project so that the entire
project gets completed within the expected time (Martens & Carvalho 2017). Moreover, tracking
of the project is considered as one of the important option for keeping both the time and budget
on track. Moreover, this project is considered to be feasible for the organization.
Project C: Development of ERP system
The paper mainly reflects on the development of an ERP system for the organization. It is
found that presently the project faces a lot of challenges due to improper change and scope
control. It is found that in order to manage the change and scope of the project, it is quite
necessary to focus on the ways that are helpful in controlling both the scope and change
management so that the changes within the project will only be done after getting proper
approval from the higher authority of the organization (Niazi et al. 2016).
3. Discussion over the overall project management perspective
It is found that overall program management perspective that all the three projects can be
assessed properly before it is accepted by the organization for managing the feasibility of the
projects and for aligning the projects effectiveness with the strategic direction of the
organizations (Kivila, Martinsuo & Vuorinen 2017). It is identified that the project can be
assessed quite effectively by determining the key stakeholders of the project by prioritizing the

6
PROJECT MANAGEMENT
goals as well as by successfully defining the project deliverables. In addition to this, the project
must create a proper schedule as well as risk management plan by determining the issues and for
finishing the project successfully. In addition to this, it is identified that presentation of project
plan to the project stakeholders is necessary for reflecting the plan effectively so that the
stakeholders can get proper knowledge about the project (Conforto et al. Conforto, 2016).
Moreover, proper change management strategies need to be utilized for controlling the changes
within the project so that the changes related to the project can be controlled so that the project
stakeholders do not issues in handling the project effectively.

7
PROJECT MANAGEMENT
Bibliography
Bucero, A. & Englund, R.L., 2015, October. Project sponsorship: Achieving management
commitment for project success. Project Management Institute.
Conforto, E.C., Amaral, D.C., da Silva, S.L., Di Felippo, A. & Kamikawachi, D.S.L., 2016. The
agility construct on project management theory. International Journal of Project
Management, 34(4), pp.660-674.
Hornstein, H.A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), pp.291-
298.
Kaiser, M.G., El Arbi, F. & Ahlemann, F., 2015. Successful project portfolio management
beyond project selection techniques: Understanding the role of structural
alignment. International Journal of Project Management, 33(1), pp.126-139.
Kivilä, J., Martinsuo, M. & Vuorinen, L., 2017. Sustainable project management through project
control in infrastructure projects. International Journal of Project Management, 35(6), pp.1167-
1183.
Martens, M.L. & Carvalho, M.M., 2017. Key factors of sustainability in project management
context: A survey exploring the project managers' perspective. International Journal of Project
Management, 35(6), pp.1084-1102.
Niazi, M., Mahmood, S., Alshayeb, M., Riaz, M.R., Faisal, K., Cerpa, N., Khan, S.U. &
Richardson, I., 2016. Challenges of project management in global software development: A
client-vendor analysis. Information and Software Technology, 80, pp.1-19.

8
PROJECT MANAGEMENT
Niazi, M., Mahmood, S., Alshayeb, M., Riaz, M.R., Faisal, K., Cerpa, N., Khan, S.U. &
Richardson, I., 2016. Challenges of project management in global software development: A
client-vendor analysis. Information and Software Technology, 80, pp.1-19.