Project Management Individual Report: Web Portal Deployment CO4830

This report outlines a project management approach for deploying a web portal within the Lizzie Leather Belt Company, utilizing the Agile Scrum methodology to enhance communication between different centers. The report details the project's schedule, including activities, timelines, and resource allocation, visualized through a Gantt chart. It discusses the strengths and weaknesses of teamwork, emphasizing the importance of a communication plan and addressing potential professional and legal issues associated with the technological transformation. The report concludes that implementing the web portal using Agile Scrum can be effective with proper leadership, adherence to organizational policies, and consideration of functional requirements such as database management and cloud services.

Running head: PROJECT MANAGEMENT
Project Management: - Individual Report
Name of Student
Name of the University
Author Note

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Table of Contents
Introduction......................................................................................................................................3
Project Management Approach.......................................................................................................3
Schedule of the Activities................................................................................................................4
Gantt Chart:.................................................................................................................................6
Strength of Team Work...................................................................................................................7
Weaknesses of Team Work.............................................................................................................7
Communication Plan.......................................................................................................................8
Professional and Legal Issues..........................................................................................................8
Conclusion.......................................................................................................................................8
References........................................................................................................................................9

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Introduction
This report aims at delivering objectives and aspects related to the approach for the
solution of the communication problem between the different centers of the Lizzie Leather Belt
Company. Web portal deployment can be an effective solution for the establishment of an
effective and efficient network for the communication between other employees and make sure
that the operational activities does not lag as per the enhancement in the needs and requirements
of the individuals. Agile Scrum management approach can be represented as efficient and
effective approach for the accomplishment of the objectives and goals of the project. Many
researchers have examined that complying the objectives and goals of the organization with the
project related to the development of a software for the organization can be accomplished in an
efficient manner through the application of Agile Scrum Methodology.
Project Management Approach
The solution of the identified problems is the web portal deployment within the existing
system of the organization that can be effectively deployed through utilizing the approach of the
Agile Scrum Methodology. Many writers have suggested it as the best methodology for allowing
the managers to deploy software and evaluate the effectiveness of the software for the
accomplishment of the communication between the different centers (Saltz and Crowston 2017).
It includes the various phases including from the initiation, planning, evaluation, and
implementation of the changes allowing the proper and effective deployment of the web portal
(Saltz, Heckman and Shashurin 2017). The project has many activities as explained in the below
section and needs proper and effective accomplishment of the objectives and goals of the project.
The manager need to follow the proper procedures involved in the Agile Scrum Methodology in

PROJECT MANAGEMENT
manner to bring out efficient and effective output for the project (Huijgens et al. 2017). It is also
helpful in accomplishing the activities and complying the goals and objectives of the project with
the strategic goals and objectives set by the organization for fulfilling the needs and requirements
of the customers (Annosi, Martin and Magnusson 2018). The manager can effectively and
efficiently monitor and evaluate the constant deployment and hosting of the web portal and
eliminate the risks and threats those might affect in the quality of the report. It is necessary the
output of the project is of high quality and the project is capable of fulfilling the requirements
and needs of the customers. The major aim of this project will be to make sure that transforming
the traditional activities does not affect the efficiency and output of the Lizzie Leather Company
(Ghafoor Shah and Rashid 2017). Finally, it also focuses on the identification of the bugs and
glitches that ensure that the web portal will work efficiently in future and the employees can
effectively communicate with each other and accomplish the objectives and goals of the
organization.
Schedule of the Activities
WBS Task Name Duration Start Finish Predec
essors
0 Web Portal as a Solution for Lizzies 99 days Tue 4/17/18 Fri 8/31/18
1 Initiating the Project 15 days Tue 4/17/18 Mon 5/7/18
1.1 Lizzie's Requirement analysis 3 days Tue 4/17/18 Thu 4/19/18
1.2 Faults in the Existing system 2 days Fri 4/20/18 Mon 4/23/18 2
1.3 Proposing benefits of the Web Portal 4 days Tue 4/24/18 Fri 4/27/18 3,2
1.4 Analyzing the need of web portal 3 days Mon 4/30/18 Wed 5/2/18 4,2
1.5 Draft preparation for the prosed solution 3 days Thu 5/3/18 Mon 5/7/18 5,4
2 Planning for the Project 22 days Tue 5/8/18 Wed 6/6/18
2.1 Team members' responsibilities and roles 5 days Tue 5/8/18 Mon 5/14/18 6
2.2 Project Execution Planning 3 days Tue 5/15/18 Thu 5/17/18 6,8
2.3 Execution of the Communication Plan 2 days Fri 5/18/18 Mon 5/21/18 8,9

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2.4 Estimating the Exact budget for overall
execution 2 days Tue 5/22/18 Wed 5/23/18 10
2.5 Estimating the Exact budget for overall
execution 3 days Thu 5/24/18 Mon 5/28/18 10,11
2.6 Approval from executives 5 days Tue 5/29/18 Mon 6/4/18 10,11,
12
2.7 Team selection for the development 2 days Tue 6/5/18 Wed 6/6/18 13
3 Executing the Project 34 days Thu 6/7/18 Tue 7/24/18
3.1 Allocating resources for the development 6 days Thu 6/7/18 Thu 6/14/18 13,14
3.2 Hardware establishment for the proposed
solution 3 days Fri 6/15/18 Tue 6/19/18 13,16
3.3 Software Installation for the proposed
solution 3 days Fri 6/15/18 Tue 6/19/18 13,16
3.4 Initializing the project 5 days Wed 6/20/18 Tue 6/26/18 13,17,
18
3.5 Cloud Service establishment 2 days Wed 6/27/18 Thu 6/28/18 19
3.6 Establishment of the ERP system 12 days Fri 6/29/18 Mon 7/16/18 19,20
3.7 Execution of the Portal development 6 days Tue 7/17/18 Tue 7/24/18 21
4 Auditing the Project 20 days Wed 7/25/18 Tue 8/21/18
4.1 Evaluation of the prosed solution 3 days Wed 7/25/18 Fri 7/27/18 22
4.2 Analyzing the glitches and bugs 4 days Mon 7/30/18 Thu 8/2/18 24
4.3 Growth and development of the project 3 days Fri 8/3/18 Tue 8/7/18 25
4.4 Applying modifications 2 days Wed 8/8/18 Thu 8/9/18 26
4.5 Retesting the Portal 3 days Fri 8/10/18 Tue 8/14/18 27
4.6 Risk Management 2 days Wed 8/15/18 Thu 8/16/18 28
4.7 Risk Analysis 3 days Fri 8/17/18 Tue 8/21/18 29
5 Closing the Project 8 days Wed 8/22/18 Fri 8/31/18
5.1 Complete document preparation 2 days Wed 8/22/18 Thu 8/23/18 30
5.2 Project Documentation 3 days Fri 8/24/18 Tue 8/28/18 32
5.3 Initials of every stakeholder 2 days Wed 8/29/18 Thu 8/30/18 33
5.4 Project Manager Sign Off 1 day Fri 8/31/18 Fri 8/31/18 34

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Gantt Chart:
Figure 1: Gantt Chart
Source: Created by Author Using MS Project

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Strength of Team Work
Teamwork can be effective in many ways within the project as it divides the total
workload among the team members and thus decreasing the individual load of every employee
(Whetten and Cameron 2014). The team consists of many members from different culture and
background that provides an opportunity for the individuals to learn the different cultures and
apply them for personal creativity and innovation. Teamwork focuses on overall development of
the project and hence, if certain individual lags in his or her duty for some unwanted cases, the
whole team can contribute in accomplishing the ultimate goals and thus, delivering the project
within the expected budget and schedule (Conte et al. 2017). Support from the team members
help the individuals in accomplishing hard work in an easy and efficient manner and could be
precisely help them in learning new objectives and aspects for the delivery of the project.
Brainstorming activity can be helpful measure in allowing the individuals to bring out innovative
and creative ideas for the delivery of the project in an efficient and effective manner.
Weaknesses of Team Work
There are many advantages of the teamwork however; there is always a dark side of
brighter part and so is with the teamwork. Relying on team members can be an effective way for
distributing the load and an individual who just left his work in the wait of completion by
another individual can utilize it (Finkelman 2015). Conflict is another major uncertainty that
might affect the overall growth of the project as it could separate the individuals from the
ultimate goal of the project. Different cultures and different attitudes always lead to certain
conflicts within the team members and thus, it could affect the overall growth of the project
(kerzner and Kerzner 2017). Close relationship in the team could divert the employees and staffs
from focusing on the goals and objectives of the project towards the personal relationship.

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Communication Plan
The internal stakeholders must be invited in regular meeting concerning that there is full
attendance and making communication related to the growth and development of the project. It
will allow all the stakeholders to express their point of views related to the current growth and
future expectation of the project. Despite of regular meetings, face – to – face communication
should be executed for communicating the problems and situations being faced by the
individuals associated with the project (Ashraf and Aftab 2017). An effective communication
between the team members is always an effective measure for the elimination of the conflict
among the team members and ensuring that no individual is having any problem and issues.
Professional and Legal Issues
There are many issues associated with the transformation of the existing system towards
an advanced and automated way through the application of the information technology. The
employees already existing within the Lizzie leather company could resist the change as most of
the individuals fear the change and could possibly ask to leave the company. The security and
privacy of the individual’s information and data being shared on the network is another
concerning objective for the delivery of the project in an effective and efficient manner (Agarwal
2017). Lizzie Leather Company should ensure the implementation of an effective security
privacy and security for the individuals and ensure that the establish network does not bring any
harm to the employees.
Conclusion
Based on the above report it can be concluded that implementation of the web portal
within the existing network of the Lizzie Leather Belt Company can be effectively and

PROJECT MANAGEMENT
efficiently accomplished through the delivery of the activities according to the Agile Scrum
methodology. The above-mentioned activities have been represented in the Gantt Chart
considering the visualization of the activities with the time needed for the accomplishment of
those activities. Teamwork never lags in accomplishing the objectives and goals of the overall
project however; the team needs a better and experienced leader for managing the team and their
roles and responsibilities as a team player. Proper managerial and leadership skills will be
needed for the successful deployment of the web portal within the existing system of the Lizzie
Leather Company and establish an effective network within for all the five centers of the
organization. The policies being established again should comply with the existing policies of the
organization and should not harm the existing employee’s personal data or information ensuring
their privacy and security. The functional requirements for this deployment can be recommended
as the database management system, cloud services, HR management, and others for the efficient
and effective flow of the operational activities within the organization.

PROJECT MANAGEMENT
References
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Organizations (pp. 213-229). Palgrave Macmillan, Cham.
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Journal of Modern Education and Computer Science, 9(8), p.16.
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Conde, M.A., Colomo-Palacios, R., García-Peñalvo, F.J. and Larrucea, X., 2017. Teamwork
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