EPM5600: Project Management Plan for Australian Institute Conference

This project outlines a comprehensive project management plan for the Australian Institute of Project Management (AIPM) national conference scheduled for October 2017. The plan details the project's objectives, which include upholding the project management profession's reputation, organizing training courses, and sharing information among members. Key project roles, internal and external resources, and internal and external stakeholders are identified. The plan also addresses potential project risks and provides milestone dates and meeting schedules. The project's budget is outlined, covering initiating, planning, execution, and closing phases, aiming for successful implementation through proper execution of all phases and approval from the AIPM Board of Directors.

PROJECT
MANAGEMENT
AIPM (Australian Institute of Project
Management)

BACKGROUND
This project is about the AIPM (Australian
Institute of Project Management)
The AIPM decides to organize national
conference on October 2017
The main focus of AIPM is to maintain the
reputation of the profession of Project
Management as philosophy, organize different
training courses, share useful information to
all the members of the association, and also
to uphold the industry recognizing the
accreditation standards

OBJECTIVES
To create a project management plan for the
national conference that that decided by the
Board of Directors of AIPM
This project is being made to give AIPM an
organized Project Plan for the successful
completion of the national conference

KEY PROJECT ROLES
The project manager provides a framework to
all the activities of the project and also has to
identify the resources involved in the project
The project manager does not control all its
team members directly. The project manager
has a team leader who controls all the team
members

INTERNAL RESOURCES
The internal resources of the project are the
project manager, event co-ordinator, team
leader, publishing manager, advertisement
HR, and analyst
To compensate with the time, the project
manager, team leader, event co-ordinator has
to work more hours a day than it is scheduled

EXTERNAL RESOURCES
The external resources are the personnel,
materials, services, and the equipments that
are needed for successful completion of the
project
The external resources that are available
with the project team are the promotional
cost, contractors, rent of the revenue, items
that are needed for the decoration, chairs,
money for food, beverages, plates, expenses
for speaker, light, and camera.

INTERNAL STAKEHOLDERS
Internal stakeholders are individuals or those
groups of people who work within the project
The project manager, the Board of Directors
of AIPM (Australian Institute of Project
Management), the team leader, event co-
ordinator, advertisement HR, publishing
manager, analyst, food supplier, and all the
people who affect directly to completion of
the project are the internal resources of the
project

EXTERNAL STAKEHOLDERS
The external stakeholders of the project are
those who contribute their views directly for
the project that is being planned
The external stakeholders of the project that
is planned for AIPM are the audiences or the
guests who come for the national conference
at the day if event

PROJECT RISKS
The project risks may occur if the light,
camera or speaker does not work well at the
time of conference.
There is also risks that the contractor who
has the duty to deliver the food and
beverages comes late or may also give bad
quality of food for some reasons.

IMPLEMENTATION OF PROJECT
The project is to be implemented by
executing all the phases properly. Making a
good project plan by getting the approval of
the Board of Directors of AIPM (Australian
Institute of Project Management) can lead to
successful implementation of the project

PROJECT MILESTONE DATES
WBS Task
Name
Duration Start Finish Predeces
sors
Resource
Names
M1
Signing the
Document
1 day Mon 9/4/17 Mon 9/4/17 5 Project Manager $560.00
M2 Start the Project 1 day Wed 9/20/17 Wed 9/20/17 12
Event Co-
ordinator $400.00
M3
Execution of the
Conference
1 day Mon 10/16/17 Mon 10/16/17 20
Event Co-
ordinator
$400.00
M4 Closing of Project 1 day Fri 10/20/17 Fri 10/20/17 24 Project Manager $560.00

MEETING DATES
WBS Task Name Duration Start Finish
M2 Start the Project 1 day Wed 9/20/17 Wed 9/20/17
M3 Execution of the Conference 1 day Mon 10/16/17 Mon 10/16/17
M4 Closing of Project 1 day Fri 10/20/17 Fri 10/20/17

PROJECT BUDGET
WBS Task Name Duration Start Finish Cost
0 AIPM 45 days Mon 8/21/17 Fri 10/20/17 $30,000.00
1 Initiating 11 days Mon 8/21/17 Mon 9/4/17 $5,160.00
2 Planning 12 days Tue 9/5/17 Wed 9/20/17 $5,120.00
3 Execution 18 days Thu 9/21/17 Mon 10/16/17 $17,720.00
4 Closing 4 days Tue 10/17/17 Fri 10/20/17 $2,000.00

ANY
QUESTIONS ??

Than
k You