Detailed Due Diligence Report: AIPM National Conference Event (Part 2)

This report presents a due diligence analysis of the AIPM National Conference event, focusing on the project management plan. The report outlines the project's scope, aims, and objectives, which include organizing a three-day conference in Melbourne to inform IT professionals about the importance of project management. It details project assumptions, constraints, and the roles and responsibilities of the project team, including the project sponsor, manager, and marketing and resource managers. The report further provides a comprehensive breakdown of the project's marketing strategy, resource allocation, cost and budget management plan, project schedule, risk management plan, and change management plan. The conclusion emphasizes the collaborative efforts of the team in achieving the conference's objectives, supported by references to relevant literature on project management.

DUE DELIGANCE REPORT OF AIPM NATIONAL
CONFERENCE EVENT
(PART-2)

INTRODUCTION
 A project management plan refers to a formal and approved document which
defines how a project will be executed, monitored as well as controlled.
 It includes entire strategies, planning, management and communication plans
for delivering scope of project. As the present project is based on National
Conference June 2019 of AIPM.
 Therefore, in this regard, after getting approval of project, hereby, project-team
members are made plan to execute the deliverable.

Project scope and background
 An event related to conference meeting with students is going to be
held on June, 2019 in one of the location of Melbourne.
 The main aim of conducting a project is to provide information related
to importance of project management services to IT professionals, so
that they can choose the same as a profession in future.

Aims and Objectives of Project
Aim: The main aim of present assignment is to add value to the participants of
conference that they can make their career in project management plan.
Objectives:
 To organise an event of conference meeting within a set period of time.
 To implement proper communication system between professionals of AIPM
and new students.
 To enhance knowledge of IT professionals towards importance of project
management services.

Project Description
 The present project is going to conduct three days conference meeting
within a well-established location of Melbourne i.e. at Cargo Hall. The
main objective behind organising this conference meeting is to
communicate with potential learners about importance of project
management.
 This will help in increasing the credibility of students of AIPM into
the industry as well as assess the skill and expertise of project team-
members. It also helps in sharing the useful information students and
increase awareness among them, about range of training programs
which AIPM provided to become expert in a particular field.

Project assumptions and constraints
Type Assumption
Time of the project 3 Days
Cost of the project AUD 90000 to 100000
Technical support Available
Type Constrains
Time of the project Availability of conference hall
Cost of the project Availability of required financial resource
Technical support Lack of skill about advance technology

Project Organisation

Role Responsibility How to contact
Project Sponsor Identify funding sources and
develop plan to optimise the
financial resource more
appropriately.
35489784
[e-mail]
Project Manager Manages each and every activity
related to project plan and
leading team for executing the
project successfully.
35489784
[e-mail]
Marketing Manager Executing the marketing plans to
organise conference meeting,
with focus to sale out maximum
tickets for recovery of investment
and accomplishment of main
objectives.
35489784
[e-mail]
Resource Manager For organising the project,
resource manager has made
plans to allocate entire resources
appropriately.
35489784
[e-mail]

Project marketing and resource
Task name Required
Resource
Availability Problem faced
Training for
Technology
Financial
resource
Project
sponsor
Time management
Documentation
problem
Human
resource
Management
staff
Conflicts between team
members
Transportation Human
resource
Driver team None
Concept
Design
Designer Designer team None
Marketing
process
Human
resource
Team of
marketing
Technology
Event
Operation
Human
resource
Volunteer Staff Less experience of team
members

Cost and budget management plan
Area of Expense Cost (AUD)
Rent for Cargo hall 8000
Stationary products for participants
and other attendees
3500
Marketing 4500
Equipment (projector, laptops) 6000
Bags for delegates and insert 16000
Drinking water 7000
Internet connection 11000
Food and lodging 38000
Total 94,000

Project Schedule

Risk Management Plan

Change management plan

Conclusion
It has been concluded from this assignment that in order to conduct a
project which is based upon the national Conference of AIPM June, 2019,
entire team-members have played equal roles and responsibilities. They
have given their best for accomplishment of main objective which is
based on providing new insight and importance of project management to
IT students of AIPM.

Reference
Harrison, F. and Lock, D., 2017. Advanced project management: a
structured approach. Routledge.
Papke-Shields, K. E. and Boyer-Wright, K. M., 2017. Strategic planning
characteristics applied to project management. International Journal of
Project Management. 35(2). pp.169-179.
Padalkar, M. and Gopinath, S., 2016. Six decades of project management
research: Thematic trends and future opportunities. International
Journal of Project Management. 34(7). pp.1305-1321.

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