AIS/ERP Systems Analysis Report

This report details an analysis of Accounting Information Systems (AIS) and Enterprise Resource Planning (ERP) systems for a medium-sized bakery, 'B Bakery'. The report begins by defining the bakery's business processes and developing its business requirements, identifying key processes like supply chain management, production, human resources, and accounting. It then outlines the system requirements, emphasizing the need for an integrated ERP and AIS solution. The report proceeds to a software selection phase, categorizing available solutions into entry-level, small-to-medium business, and enterprise-level systems. A detailed comparison of three prominent SMB solutions – SAGE 100 ERP, Microsoft Dynamics, and SAP Business By Design – is presented, highlighting their functionalities and suitability for B Bakery. Finally, the report recommends SAGE 100 ERP, justifying the choice based on its integrated CRM module, mobile transaction support, and potential for improved ROI. The conclusion summarizes the findings and reiterates the recommendation, emphasizing the benefits of an integrated system for enhanced decision-making and business efficiency.

Running head: AIS/ERP SYSTEMS ANALYSIS
AIS/ERP Systems Analysis of a Bakery
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1AIS/ERP SYSTEMS ANALYSIS
Table of Contents
1. Introduction................................................................................................................................2
2. Defining Business Processes......................................................................................................2
3. Developing Business Requirements...........................................................................................4
3.1. Processes Indispensible to Perform..........................................................................4
3.2. Outcomes Needed From Processes to Attain Business Objectives..........................5
4. Determining System Requirements............................................................................................7
5. Software Selection......................................................................................................................8
5.1. Entry level solutions.................................................................................................8
5.2 Small to Medium scale Business Solutions...............................................................8
5.3 Enterprise Accounting Software................................................................................9
6. Vendor Selection........................................................................................................................9
6.1. Comparison of Functionalities of Two Accounting Software..................................9
6.1.1. SAGE 100 ERP..................................................................................................9
6.1.2. Microsoft Dynamics........................................................................................10
6.1.3. SAP Business by Design.................................................................................10
6.2. Vendor Selection Recommendations......................................................................11
7. Conclusion................................................................................................................................13
Reference List..............................................................................................................................14

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1. Introduction
B Bakery is a family owned company with approximately 70 workers and income of $
13.5 million in the previous year. It is observed that the company contracted an accountant who
maintained the company’s accounts along with delivering financial report each year. Considering
this, the company observed they needed more data for maintaining the business productively
(Apostolou et al. 2014). The report intends to describe the business activities of a company along
with elaborating vital business processes. In addition, the paper will also explain software
functionalities and features that can be used by the organization in attaining IT investment
objective. Moreover, comparison of functionalities of two accounting software along with final
vendor selection related recommendations will be offered to the bakery company.
2. Defining Business Processes
B Bakery is renowned as family owned business with approximately 70 workers that has
attained increased profits in previous year. It is operating within same industry for more than 50
years and offers bread along with confectionary items to various successful organizations,
including general stores and bar chains. The firm has encountered mixed fortunes over years
after business expansion, however over the recent years it has encountered development in orders
for new bakery items (Bai, Koveos and Liu 2016). In such case, B Bakery has recently lost
certain records because of not being capable to deliver some of its items at a competitive cost.
Despite the fact that the firm contracted an accountant who was keeping maintaining accounts
for them and creating the financial report every year, the firm noticed that they required

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considerably more data to truly maintain their business proficiently. They felt that they expected
show an interest in an accounting programming to take their business to the next level.
At B Bakery they cherish baking foods (Dameri, Garelli and Ricciardi 2013). They keep
up the best of customary systems while grasping what current innovation and thinking brings
success to the B Bakery. As an organization they are centered, prepared and energetic about their
items. Utilizing these customary strategies, B Bakery’s master group of pastry specialists keeps
on producing an excellent range of healthy breads, cakes and dessert shops. Here at B Bakery
they are glad to be one of the renowned sweet shops full of management bread shops. Each bit of
the company’s palatable craftsmanship is wonderfully made in a new style and exclusively
customized to the customers’ needs (Delfmann et al. 2015). Admirers of culinary craftsmanship
depict their plans as spectacular and delightfully life-changing. The most ideal approach to
become more acquainted with the company is by using their items. B Bakery offers rich smooth
cakes and desserts along with solid and tempting sandwiches and servings of mixed greens.
 B Bakery precisely picks all its scope of business success.
 Scrupulousness guarantees consistency of the idea and brings straightforwardness to the
company’s customers. B Bakery’s designs and plans assume a key part in this procedure.
 B Bakery utilizes just best quality materials sourced from around the globe to meet the
guidelines of a top notch cooking brand.
Lifestyle components and pictures in the stores emphasize on the B Bakery legacy:
 normal brickwork
 genuine oak wood planks
 hand completed, polished

4AIS/ERP SYSTEMS ANALYSIS
 lacquered store furniture
 dark steel
 top notch picture outlines
 Comfortable furniture
3. Developing Business Requirements
3.1. Processes Indispensible to Perform
B Bakery is confectionary organization that supplies items to general stores and has
diverse bar chains. The company has blended client base with established organizations as their
client. They create bakery items and supplies them to several organizations, shops and so forth
(Kebebe et al. 2015).
A pastry shop business needs some generation unit, store network administration,
transaction and advertising, records, fund and HR administration process. The store network
administration will deal with purchasing crude material from different organizations, similar to
poultry farm, natural product shop, flour provider and so on. At that point the bakery will deliver
pastry shop item. At that point the stock and coordination’s administration should store those
items and conveyance the requests to various shops, bars and so on. Records will deal with the
accounting exercises, installment to providers, and installment from clients, and finance
administration of the staffs and so on. The HR administration will deal with the usage, finance
and so forth of the staffs (Kościelniak 2014). Advertising will deal with advancement of the
business. Each of the business forms are subject to each other. In the event that one procedure is
influenced it will affect entire business process. For instance, if there is issue with supply
creation that will influence transactions, at yearly records. Similarly, if the business loses a few

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records, at that point the business will have fewer deals that can affect the HR administration. In
this manner for operating a bakery, it requires dealing with every business forms, the assets like
preparing gear, cooks, culinary experts and so forth. B Bakery will take after something like
what a typical baker does (Lambert 2015).
3.2. Outcomes Needed From Processes to Attain Business Objectives
Each procedure of a bakery business, as explained in the past segment, is critical and
vital. Conversely, important business forms are, SCM, generation, HRM and records. However,
accounts are most imperative for business and acts as fuel to entire business process (Last et al.
2014). The situation of B Bakery is that it has huge development in most recent couple of years.
So, at present it is confronting a few troubles with accounts. They are committed accountant
group with accounting experts that deals with accounting and so on for the business.
The business needs maintaining accounting data framework for business. They need to
put resources into some accessible accounting programming for such reason. Consequently
business prerequisites for B Bakery are,
 Improving their records.
 Incorporating business procedures and accounting framework for improving basic
leadership (Li et al. 2017).
 Putting resources into some accessible accounting programming and modifying it as per
their business procedure.
 Usage of ERP along with AIS for business. ERP will facilitate coordinating business
forms and will give a superior stage to AIS or accounting Information System.

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The B Bakery business requires a few key yields from major business procedures to
accomplish better execution of business in advertising. The primary thing requirements from
business forms are data. All value-based and operational data are needed for handling and
maintaining basic leadership. Accounting serves as procedure in a business that is associated
with all different business process. Along these lines, for attaining data from records procedure,
it will require data from business forms that are available within business. It maintains data like
suppliers payables, stock in inventory, and sum of sales, profit margins, and raw materials costs,
price, work charge and so forth (Liu and Vasarhelyi 2014). These are essential to setting focused
cost of certain item. Several data those are required from the business forms are the payrolls of
staffs of organization and so forth.
For gaining these data from business forms, it requires a mix of business forms along with
frameworks utilized for business forms. Improved combination will ensure similarity and
speedier business process. At last that might facilitate in gaining more income. The AIS executed
over ERP or coordinated to ERP usage will give a structure to business which will enable
business to gather, process, to oversee, store along with recovering financialand accounts data by
business investigators, directors, accountants, charge advisors, examiners and so on (Lo and Cruz
2014).
Then again ERP might coordinate capacities and procedures of business. The incorporation
of ERP and AIS might bring significant information from business data. AIS will give business
certain anticipated data by breaking down chronicled data.

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4. Determining System Requirements
The company will require ERP and AIS usage for business. Both executions are essential
for accomplishing business targets of organization. The ERP programming will incorporate all
business forms and there might be mutual and focal database for all business forms. The focal
database will be additionally accessible to AIS procedure. Therefore AIS programming will
approach data from whole business process along with development will be effective as well as
more precise (Ancini, Vaassen and D Ameri 2014).
Any AIS gives three central capacities to the business procedure. Those are,
 Powerful and proficient information development through utilizing the information
procured from various exchanges by the organization. For that capacity it should catch all
those exchange sources, documentation and so on. All of these exchanges ought to be
recorded to diaries. A diary sequentially records each value-based occasion identified
with the organization. At that point it should exchange information from diary to records.
In verification, it will sort information in view of various records.
 The AIS programming will help the administration in basic leadership by giving data
from the databases and examination. There are basically two classifications of data to be
imparted to administration, administrative reports and monetary articulations.
 The AIS programming will give needed internal control to guarantee unwavering quality
of data being delivered by product, for guaranteeing effectiveness of business exercises
and agreement to destinations of administration.
 There are different sub frameworks of AIS programming. Those are, money related
cycle, utilization cycle, HR, income, creation along with general ledger and reporting
cycle.

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5. Software Selection
B Bakery is an owned family based firm based business. The company has employed
around 70 workers. It has generated income $13.5 million in most recent year. Along these lines
organization can be considered as medium to large scale organization. In this way, it will require
some reasonable answer for their business. In view of the business investigation; there are three
classes of accounting data framework programming for organizations in light of the span of
business. Those are explained under:
5.1. Entry level solutions
The section level accounting programming is appropriate for private companies and
locally established organizations with more than one individuals. The product from class is fit for
conveying essential budgetary accounting functionalities, survey, detailing and so on. AIS like
QuickBooks, SAGE 50 US Edition, XERO, Fresh Books, and Wave and so on are cases of AIS
programming having a place from this class (Mittelstädt et al. 2015).
5.2 Small to Medium scale Business Solutions
This AIS programming are appropriate for small and medium scale organizations with
five to 100 dynamic clients. The product can bolster a bigger number of functionalities than the
past class. There is increasingly demanding transactional data support for revealing and so on.
The product is profoundly versatile and related database will be powerful. A few examples are
SAGE 100 ERP, EXACT Max, QuickBooks venture, CYMA, Microsoft Dynamics (GP, NAV,
SP), SAP By Design and so on (Schmidt 2017).

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5.3 Enterprise Accounting Software
This AIS programming are appropriate for associations having more than 100 dynamic
clients. These frameworks have strong capabilities and expanded functionalities. The examples
of such programming are SAP, Oracle, and SAGE ERP X 3 and so on. In light of the business
necessities and hierarchical points of interest of B Bakery, the suggestion is for choosing decent
SMB arrangements (Schut et al. 2015).
6. Vendor Selection
6.1. Comparison of Functionalities of Two Accounting Software
Among the SMB accounting framework arrangement suppliers, the conspicuous
merchants are SAGE 100 ERP, Microsoft Dynamics (GP, NAV, and SP), SAP By Design and so
forth. Here is an explanation about of these three frameworks alongside accessible varieties.
6.1.1. SAGE 100 ERP
SAGE 100 ERP has distinctive variety of AIS programming for SMBs. Those are SAGE
100 Advanced ERP, SAGE 100 Standard ERP and so forth. It can support around 50 dynamic
clients at once for assorted scope of accounting and budgetary exercises, business knowledge,
HR, web administrations, assembling and circulation, CRM administrations (Seethamraju 2015).
The arrangements are profoundly adjustable in light of various business forms. The product is
exceedingly modularized, steady and adaptable. It underpins for recording boundless authentic
expenditure plans, production of different money related reports from accessible formats, making
of BOM or Bill of Materials.
It requires Microsoft Windows condition and Microsoft SQL based backend database. It
can be executed in view of customer server with online stage. There are seamless help for setting

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up and utilizing product. There is consistent combination among modules of software. It is
simple to utilize and highly reasonable. There are vigorous highlights that will amplify the ROI
of the business. The software gives simple to construct reports and moreover presentations. The
Business insight module will help in better basic leadership. Clients can include client
characterized fields, business rules and so forth to perform particular errands. In any case,
customization like these is costly and now and again requires up gradation. Personalization of
work processes in view of various clients is likewise possible (Tarhini, Ammar and Tarhini
2015).
6.1.2. Microsoft Dynamics
Microsoft Dynamics additionally has varieties of AIS programming accessible for SMBs
like B Bakery. The varieties are Microsoft Dynamics NAV, GP, SL and so forth. Among this
Variations Microsoft Dynamics GP is a general accounting programming that offers
functionalities for controlling assets, fund, basic leadership, HR and so forth. The ERP based
AIS programming is anything but difficult to send and utilize. The interface is like Microsoft
Office. There are exceptional help for tax and regularity, internet training and so forth (Turner
and Weickgenannt 2016).
6.1.3. SAP Business by Design
SAP Business by Design is a general accounting solution for small to medium scale
organizations. This is for the most part reasonable for SMBs that are searching for SaaS based
cloud accounting software. It gives a powerful arrangement of expert administrations alongside
coordinated process for fund, CRM and so forth. The organizations having within light
manufacturing industry is likewise appropriate for usage of this framework (Wibowo and Wang
2015). The focal points of this product are,

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 The product is exceptionally versatile. Expansion of new clients and increment the
measures of exchange are conceivable.
 There are support for international account and monetary transaction support.
 Multi-currency and multi-language support.
 The cost of possession is diminished. Management of the resources over the
association is more controlled and proficient.
 Cloud based software and does not require any equipment foundation to be executed.
 There is fabricated is calamity recuperation framework.
 Upgraded support for security.
6.2. Vendor Selection Recommendations
B Bakery needs an AIS programming to contribute to the company’s business profitably.
They need the software to work at an integrated stage associating the greater part of their
business forms, fit for examination more business operational and value-based information to the
basic leadership process (Last et al. 2014).
The recommendation is to utilize SAGE 100 ERP accounting programming for their
business. There are various favorable circumstances of utilizing the same in their business
procedure. The reason behind such recommendation is,
There is an incorporated CRM module with SAGE 100 ERP. It works like a CRM
transaction tracker. It helps in enhancing product efficiency, ease of use, maintenance, joining,
reporting and so on. Joint effort with web-based social networking helps in conveying better
CRM encounter. The CRM coordinated effort module offers support like trade of information
among client. These functionalities won't just help in conveying better client relationship