AIS Implementation, Monitoring and Review Plan for Garment Store

This project proposal outlines the implementation, monitoring, and review plan for an Accounting Information System (AIS) in a local garment wholesale company. It emphasizes the importance of AIS in enhancing revenue and competitive advantages, detailing statutory requirements, organizational policies, and procedures. The proposal covers key features of an AIS, ethical considerations for financial reconstruction, and comparisons of data protection methods like encryption and firewalls. It also explains the processes for storing and recording financial data and identifies potential problems such as issues for non-trained employees and data loss. The conclusion highlights the benefits of AIS for managing financial risks and streamlining data processing, while the recommendations suggest training programs, resource utilization, and robust security measures. The project aims to guide the effective adoption of AIS within the garment store, ensuring data security and operational efficiency.

Running head: AIS IMPLEMENTATION, MONITORING AND REVIEW PLAN
Project: AIS Implementation, Monitoring and Review Plan Proposal
Name of the student:
Name of the university:

1AIS IMPLEMENTATION, MONITORING AND REVIEW PLAN
Executive summary
This proposal reflects the role of an Accounting Information System in local garment store
information securely. It will help the business organization to gain effective revenue and
measurable success from the competitive market. The features for which the company should
install AIS are elaborated in this proposed. In addition to this, it is also defined that AIS helps to
increase the affordability, security and efficiency of the business. The implementation,
monitoring and review approaches of the AIS are also analyzed in this propose and based on the
features of the AIS it has been found that the system is highly acceptable to the garment shore.

2AIS IMPLEMENTATION, MONITORING AND REVIEW PLAN
Table of Contents
Introduction......................................................................................................................................3
1. Identification and documentation of record and system requirements........................................3
1.1 Statutory requirements...........................................................................................................3
1.2 Organizational policy and procedures...................................................................................4
1.2.1 Policy..............................................................................................................................4
1.2.2 Procedures.......................................................................................................................4
2. Monitoring review reporting systems..........................................................................................5
3. Key features of accounting Information system..........................................................................6
4. Ethical consideration for financial reconstruction.......................................................................6
5. Comparison and contrast between different data protection method..........................................7
6. Explanation of the process and procedures to store and recording financial data.......................7
7. Potential problems and difficulties..............................................................................................8
Conclusion.......................................................................................................................................8
Recommendations............................................................................................................................9
References......................................................................................................................................10

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Introduction
This proposal depicts the importance of developing the Accounting Information system
in a local garment wholesale Company in order to gain effective revenue and competitive
advantages as well. The role of the project leader and accounting professional is to define proper
implementation, monitoring and review plan for developing the Accounting Information System
for the Garment Company.
If the project manager fails to meet the requirements accurately then the project the
different security oriented risks will occur those are needed to be mitigated at the same time.
However, in order to resolve the issues certain AIS implementation, monitoring review standards
are needed to be followed by the project manager and project team members. After analyzing the
details of AIS requirements a set of recommendations and ethical considerations those should
also be adopted by the project manager are also elaborated in this proposed.
1. Identification and documentation of record and system requirements
1.1 Statutory requirements
In order to develop AIS for any company it is necessary for the project manager to
consider the statutory requirements. The corporate internal control legislation system eventually
demands for AIS and currently revising different laws (38/2005, 231/2001, 262/2005). AIS are
legal requirement in order to comply with tax regulations (Laudon and Laudon 2016). It is
viewed as a source of information to take superior and timely business related decisions. In order
to understand the details of AIS legal requirements an AIS framework is also developed. The
system complexity will also be minimized with the adoption of proper legal requirements. The

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software to be used for the AIS system must have proper license (Uyar, Gungormus and Kuzey
2017). The information can be processed easily if accurate legal entities are considered.
1.2 Organizational policy and procedures
In order to outline the course of different actions for dealing with the issues organizations
use policy and procedures. The way through which the company wish to behave can be
formulated with the help of policies o the other hand the procedure defined the step by step
activities to be performed to implement the AIS (Lipi, Rama and Agaraj 2015). During planning
and implementation of AIS for local garment shop the standard policies and procedures that
should be followed by the project manager are as follows:
1.2.1 Policy
The employees of the garment store must identify themselves as two factor identification
process. For maintaining the security of the project team members accurate biometric scanning
approach is need to be adopted (Wong and Wong 2017).
1.2.2 Procedures
 Proper security check points are needed to be incorporated wherever required
 Proper identification proofs must be possessed for verification
 Accurate security approaches in terms of encryption and firewall are needed to be
adopted to ensure the security of the data stored in the server
 The financial and account details of the employees must be technically secured
from external interruption

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2. Monitoring review reporting systems
Different tools and techniques are available those are widely used for monitoring the AIS.
In order to monitor the AIS, the followings are the phases those have been proposed:
 Baseline information (financial details of the employees, project manager and
project team members, accounts details of the consumers and employees) are to
be collected from accurate sources (Mirzaey, Jamshidi and Hojatpour 2017)
 Proper indicators are to be selected in terms of activities, outputs and objectives
 For collecting information different tools should be highlighted
 Information must be collected accordingly
 Collected information must be processed and analyze
 Proper way should be highlighted to presenting and communicating the results
 Accurate usage of the information are needed to be done
In order to review the system, its functionalities and other operations are needed to be
reviewed and the elements on the basic of which the system must be reviewed are as follows:
Efficiency: The system is needed to be faster and efficient than the traditional account
management system. With the help of the AIS the users will be able to access information
regardless of their location and time from the server with high profile security (Abduljalil and
Zainuddin 2015). The accounting information systems are found to be much affordable due to
its lower hardware cost, automatic scanning ability, easy availability and cheaper user friendly
application. The rate of man made errors also get reduces with its application.
Cost effectiveness: Many accounting software package providers are available in the
market and from the functionalities of the software it is found that software does most of the

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works therefore; the manpower requirement also decreases. The operations those could be served
by the software include billing, budgeting payroll as well (Sularto 2016). Due to security the cost
estimated for issue maintenance are also decreased.
After analyzing the system and its operational abilities it has been found that, for the
local garment store accounting Information system can be installed.
3. Key features of accounting Information system
1. The system deals with financial transaction and the result can be generated in
terms of money.
2. It holds information for both the internal users and external users which include
consumers, vendors, stakeholders, investors, stock changers etc (Roni and Saiyidi
2015). As different groups of people are involved to the accounting information
system, thus it is important for the project manager to utilize standard definition
for the accounting terms to ensure the information consistency.
3. The accounting Information system is very simple and well structured
Information systems that is involved in accounting data processing and are
determined as the professional bodies.
4. Ethical consideration for financial reconstruction
 The employees working for the company must maintain the moral ethics in terms
of honesty, professionalism (Zakaria Ilia and Wahab 2017).
 Security is another important aspect that any business organization must maintain.
The system confidentiality must not be ignored.

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 It is the duties of the employees to work ethically through ensure that none of the
data are getting disclosed in front of the other employees who are working for the
company.
5. Comparison and contrast between different data protection method
Encryption: In order to maintain the data confidentiality proper encryption algorithm is
needed to be adopted by the project manager (Napitupulu 2015). Due to absence of encrypted
code and decrypted code none of the unauthenticated user will be able to access data from the
server.
Firewall: Two or more than two methods for firewall security are needed to be followed
in terms of application gateway, packet filtering, dynamic packet filtering etc.
Strong password: A strong password should be set by the system developer to keep the
system security. The password strength must ensure that it cannot be accessed easily by any user.
6. Explanation of the process and procedures to store and recording financial
data
The processes those are generally used for storing and recording the financial data inclue
the followings:
 Identity transaction
 Record transaction
 Preparation of report and statements
 Handling procedures

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 Reconciliation and reviewing procedures
7. Potential problems and difficulties
The issues are associated to the accounting information system are as follows:
Problems to the non-trained: As AIS holds different advanced technical features thus
sometimes it found to be difficult for the non trained employees to use such system efficiently
(Fang and Shu2016). Additionally, earning such system are often found to be time consuming
and difficult as well.
Data loss: While transmitting data from sources to the storages or even during data
access, information might be lost due to lack of managerial features. If confidential data are
hijacked then those could be misused.
Conclusion
From the overall discussion it can be concluded that in order to minimize the issues of
financial risks currently most of the small to medium companies are adopting Accounting
Information system for managing large set of data without loss or external interruption. With the
usage of software based AIS data processing become easier for the companies. It can compile the
financial, payroll data and tax without any kind of error. Additionally other bookkeeping
functionalities could also be served with the help of the AIS. AIS are also capable to collect and
process transaction data distribution to help the decision makers for taking company decisions.
From the key features of the system it can be said that, adoption of the AIS for the local garment
shop is enough beneficial.

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Recommendations
Training and development program: In order to ensure that the employees are capable
to handle the newly developed AIS, proper training and development programs are needed to be
organized by the project manager and system developer.
Resource usage: The project managers are needed to utilize proper resource in terms of
human, financial and physical as well.
Security approaches: The AIS must have accurate security approaches in terms of
firewall, encryption and password to make sure that the confidentiality of the company is being
maintained accurately.

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References
Abduljalil, K.M. and Zainuddin, Y., 2015. Integrating Technology Acceptance Model and
Motivational Model towards intention to adopt accounting information system. International
Journal of Management, Accounting and Economics, 2, pp.347-539.
Collier, P.M., 2015. Accounting for managers: Interpreting accounting information for decision
making. John Wiley & Sons.
Fang, J. and Shu, L., 2016. Modern Accounting Information System Security (AISS) Research
Based on IT Technology.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education
India.
Lipi, I., Rama, R. and Agaraj, X., 2015. Implications of Accounting Information System
Implementation in SMEs: A Study on Retail Business in Vlore Region. Mediterranean Journal
of Social Sciences, 6(3), p.553.
Mirzaey, M., Jamshidi, M.B. and Hojatpour, Y., 2017. Applications of Artificial Neural
Networks in Information System of Management Accounting. International Journal of
Mechatronics, Electrical and Computer Technology, 7, pp.3523-3530.
Napitupulu, I.H., 2015. Impact of Organizational Culture on the Qualty of Management
Accounting Information System: A Theoritical Approach. Research Journal of Finance and
Accounting, 6(4), pp.74-83.

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Roni, M. and Saiyidi, M., 2015. An analysis of insider dysfunctional behavours in an accounting
information system environment.
Sularto, L., 2016. Refinement and user acceptance test of accounting information system for
restaurants SMEs. Journal of Internet Banking and Commerce, 21(2), p.1.
Uyar, A., Gungormus, A.H. and Kuzey, C., 2017. Impact of the Accounting Information System
on Corporate Governance: Evidence from Turkish Non-Listed Companies. Australasian
Accounting Business & Finance Journal, 11(1), p.9.
Wong, H. and Wong, R., 2017. Students’ Perceptions on Studying Accounting Information
System Course. International Journal of Business Administration, 8(2), p.1.
Zakaria, W.Z.W., Ilias, N. and Wahab, N., 2017. A Survey on the Impact of Accounting
Information System on Tasks Efficiency: Evidence from Malaysian Public Sector
Agencies. International Review of Management and Marketing, 7(1).