Project Report: Merger of Al Ain and Abu Dhabi Insurance Branches

This project report details the merger of two insurance company branches, one in Al Ain and another in Abu Dhabi, into a single new branch located in Al Ain. The project encompasses closing the existing offices, preparing the new office space, relocating staff, and integrating the two branches. The report includes a literature review on stakeholder management, schedule development, and cost estimation. It presents a project scope statement, work breakdown structure, deployment plan, and control management strategies. The project schedule, visualized with a Gantt chart, outlines key activities and their durations. Time and resource management are addressed, emphasizing the importance of completing the project within budget and on schedule. The merger process is described in detail, from selecting the new office to initiating operations. The report concludes with a project completion timeline of approximately 104 days and an estimated budget of 90,000 DHS, highlighting the need for effective quality and risk management, and the commitment of stakeholders. References to relevant project management literature are included.

Al Ain and Abu Dhabi
Office Merger
Name of the Student:
Name of the University:

Introduction to Project
 The project is about
merger of two
branches of an
insurance company
into one new branch.
 The two old branches
are in Al Ain and Abu
Dhabi.
 The new branch where
the entire office will
be shifted is in Al Ain.

Project Objectives
 Clearing and shutting down of the two
old offices in Abu Dhabi and Al Ain
 Preparation of the new office in the
chosen building
 Completing relocation to the new office
building
 Completing merger of the two branches
with integration of working teams and
management teams from the two
branches

Literature Review
 Stakeholder management is a major issue for
maintaining sustainable development of the
project.
 Stakeholders can be assigned to any random
work in project but sustainability of the project is
not ensured unless they are skilled enough to
fulfill specific duties.
 It is important to ensure the stakeholders have
clear understanding about their roles and
responsibilities are well defined and the
stakeholders are able to fulfill their duties as
specified.

Literature Review
(Contd.)
 Following the recommendation of Sánchez (2015),
a balanced scorecard has been used for
developing suitable stakeholder management
plan.
 Silvius and Schipper (2014) recommended the use
of project management software and the
development of a project work breakdown
structure in order to develop a suitable schedule.
 Martens and Carvalho (2017) recommended the
use of bottom up cost estimation technique for
determining the budget of a project to the best of
accuracy.

Literature Review
(Contd.)
 During the development of the balanced
scorecard as recommended by the author,
all the team members have equally
contributed to ensure the results obtained
are in line with the results published by
the author of the journal article.
 For schedule and budget estimation,
appropriate project management software
has been used with the assistance of all
the team members.

Project Scope Statement
The scope of the project involves the
following items.
 Closing of existing Al Ain office
 Closing of existing Abu Dhabi office
 Purchase of new office building in Al
Ain
 Installation of system, equipments
and utilities in the new building
 Initiation of services in the new
building

Work Breakdown Structure
(Contd.)

Project Deployment Plan
 Deployment plan is prepared such
that overtime work allocation is
avoided.
 Two tasks are not scheduled to run
together by the same group of
people.
 Two different groups of workers are
deployed at existing office sites of
Abu Dhabi and Al Ain.

Project Deployment Plan
(Contd.)
 Before opening operations in the new Al
Ain office, the existing offices of Abu Dhabi
and Al Ain will have to be shut down first.
 At the same time, the new office of Al Ain
will be set up along with installation of
systems, furniture, working cabins and
others.
 After both the existing offices are shut
down, the employees will move to the new
office and initiate operations accordingly.

Control Management
Stakeholders 
Activities 
Latifa Noura Hedaya
Close AD Branch
Announcement I I I
Transfer Unit by Unit
System R I I
Furniture R I I
Staff R I I
Stop Rent Contract and
Utilities
R I I
Close the Branch R I I

Control Management
(Contd.)
Stakeholders 
Activities 
Latifa Noura Hedaya
Close Al Ain Branch
Announcement I I I
Transfer Unit by Unit
System I R I
Furniture I R I
Staff I R I
Stop Rent Contract and
Utilities
I R I
Close the Branch I R I