Alaska Fly-Fishing Trip Report

This report meticulously outlines a plan for a five-day all-expenses-paid fly-fishing trip to Alaska's Tikchik River system for the top management of Blue Note, Inc. It details the deliverables, milestones, technical requirements, and limitations of the trip. A significant portion focuses on risk management, identifying potential problems such as weather issues, air transportation challenges, accidents/medical emergencies, and equipment loss. For each risk, the report proposes a response strategy, including contingency plans and assigns responsibility. The report uses a risk severity matrix and a risk assessment form to quantify the likelihood and impact of each risk. Finally, it provides a detailed project risk management strategy for each identified risk, emphasizing the measures taken to ensure the safety and enjoyment of the trip. The document concludes by reiterating the invitation to the top management and highlighting the unique aspects of the Alaskan experience.

memorandum
[Document subtitle]

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TO: JENNIFER
FROM: ABC
DATE: JANUARY 30, 2016
SUBJECT: FIVE-DAY-FLY-FISHING ADVENTURE TRIP TO TIKCHIK RIVER SYSTEM IN ALASKA
On behalf of the Blue Note, Inc. (BN), it gives us great pleasure in conveying our heart -felt appreciation to the
members of the top management, in the way you all have successfully handled the recent project of Blue Note,
Inc. and in order to reward the management, the president wants to take the team on an all-expenses-paid fly-
fishing adventure in Alaska.
The trip is organized for a five-day-fly-fishing expedition down the Tikchik river system in Alaska. From June
21 to June 25 at a cost, not more than US$30,000.
DELIVERABLES-
 Provide air transportation from Dillingham, Alaska to camp 1 and 2 and then back to Dillingham.
 Provide river transportation, consists of two, eight-man drift boats with the outboard motors.
 Provide three meals for a day for five days.
 Provide fly-fishing instructions for four hours.
 Provide accommodations at the Dillingham lodge plus three to four-man tents with bedding and lanterns.
 Provide four experienced river guides.
 Provide fishing licenses to all guests.
MILESTONES-
 The contract would be signed on February 22.
 Guests arrive in Dillingham on June 20.
 Depart by plane to camp 1 on June 21.
 Depart by plane from camp 2 to Dillingham on June 25.
TECHNICAL REQUIREMENTS-
 Air transportation to and from base camps.
 Boat transportation within the Tikchik river system.
 Digital cellular communication devices.

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 Camps and fishing conform to the state of Alaska requirements.
LIMITS AND EXCLUSIONS-
 Guests are responsible for travel arrangements to and from Dillingham, Alaska.
 Guests are responsible for their fly-fishing equipment and clothing.
 Local air transportation to and from base camps will be outsourced.
 Guides are not responsible for the number of king salmon caught by guests.
CUSTOMER REVIEW-
The president of blue Note, Inc. :
 Do the guests get what he /she desires in the deliverables?
 Does the project scope identify the budgets, timings and performance requirements?
 Do the desired questions are answered or not?
FOUR RISKS BASED ON SCOPE MANAGEMENT-
 Weather problems- as the Tikchik river system is an island, so the weather is not certain. Sometimes,
the weather is very cold and unbearable. And it will make difficult for the guests to enjoy their trip.
 Air transportation to and from base camps- there might be a risk in air transportation for the guests
from one base camp to another, as the sizes of the camps are not that big, and the guests put their life on
risk. And due to bad weather it may make difficult for the guests to move from one place to another.
 Accident/medical problem- as the trip is adventurous, there are more chances of accident and health
issues of the guests as the guests have to face challenges and complete the tasks. The number of
accidents is more in the adventurous trips.
 Lost equipment- as the trip is about fly-fishing, guests might lose their equipment, and this might create
a problem for their remaining journey as they will not be able to do fly-fishing during their rest of the
journey.
TIME RESPONSE MATRIX

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RISK EVENT RESPONSE CONTINGENCY
PLAN
TRIGGER WHO IS
RESPONSIBLE?
Weather problems
Reducing risk Have emergency
evacuation plan
ready
It depends on
security and
weather
Jenifer
Air transportation
to and from base
camps
Transferring risk Have another
source ready in
case of emergency
Soon, as time
delay is
established
Me
Accident/medical
problems
Reducing Risk Have emergency
evacuation plan
ready. Insurance
can be handy here
also for accidental
covers.
It depends on
security of
problem
BN
Lost equipment Transferring Risk Have more
equipment sent
When equipment
is lost
Me
The risk response matrix is defined as the process of making strategic options or plans, and determining the
action, to maximize the opportunities and minimize the threats to the main objective. The risk response matrix is
designed by the project team member, and he is the responsible for each and every risk response. Each risk
response is clearly monitored because it has to be implemented further. When we consider the response risk
methodology, it is very important to find the impacts of the decision. The impact of responding might help in the
short-term, but the impact of the risk needs to be taken completely. The response time matrix focuses on the risk
event which may occur during the fly-fishing try to Alaska and further shows the responses of the risk, a
contingency plan to the risk and about the trigger and who is responsible for the risk if it occurs.
RISK SEVERITY MATRIX
SEVERITY REASONS RATING
Catastrophic Accident/Medical Problems 5
Fatal Air transport challenges 4

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Serious Lost Equipment 3
Minor Weather Problems 2
Negligible None 1
RISK ASSESSMENT FORM
LIKELIHOO
D
1 2 3 4 5
5 5 1
0
15 20 25
4 4 8 12 16 20
3 3 6 9 12 15
2 2 4 6 8 10
1 1 2 3 4 5
PROJECT RISK MANAGEMENT STRATEGY FOR THE IDENTIFIED RISKS-
1. Weather problems- the weather of Alaska is very uncertain as it is very cold because it is an island. The
best time to visit Alaska is in mid -May to mid-September. During this time, the weather is pleasant and
not that cold. The guests will enjoy their visit as their planning to visit Alaska in June. And if there
would be a problem of weather then guides of Alaska would evacuate the guests from that place
immediately as they have a provision of air transport from one camp to another. The guides are well trained and
experienced, and they would not put the life of guests at any risk.
2. Air transportation to and from base camp- in Alaska the only way to go from one place to another is
by air transport. Air transport is only in the Alaska, and it is the best mode of transportation. And in case
the guests would face any problem by air transportation then the guides will keep the other source ready
in case of emergency. The guides would use the boat transportation for the convenience of guests. The
guides are well trained and experienced, and the guests don't have to worry about their safety as they are
in the safe hands when they enter in Alaska.

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3. Accidental/medical problems- the rules and regulations of Alaska are completely different and are
strictly followed by the residents. And in case the guests face any accidental/medical problem then the
immediate treatment would be given by the guides. Many accidents take place during the trips, but the
medical team is always ready in order to provide first aid. The guides are given special training in order
to deal the emergencies. They are always available for help and are easy to reach. The guests would not
face any problem during their trip. The guides would be ready with the alternative measure.
4. Lost equipment- equipment is very important for the guests who come for fly-fishing. As they would
not enjoy their trip if they would lose the equipment. And in case the guests lose their equipment the
guides would be there in order to give them equipment in a short period of time. The guests would not
feel disheartened about the loss of equipment. The guides are well trained in order to solve these type of
problems. The guides would keep the extra equipment with themselves for the emergency and would
help the guests.
This memorandum includes all the necessary details for a fly-fishing adventurous trip to Alaska. The
memorandum states the project scope management i.e. deliverables, milestones, technical requirements, limits
and exclusions and the review of clients. The risks are being identified based on the scope management, and the
response matrix is developed based on the context of identified risks. Then, the project risk management
strategies for the identified risks are given in order to make the guests comfortable and don’t feel that their lives
are at high risk.
Therefore, the members of the top management of Blue Note, Inc. are invited for the five-day-fly-fishing
expedition down the Tikchik system in Alaska. From June 21 to 25. And the cost is not so high so you all can
join the adventurous trip. The president of Blue Note, Inc. is so proud of his top management that he decided to
give them a reward and take them to an adventurous trip. We hope that all your desires are being satisfied with
our deliverables and milestones. Alaska is a great place to visit as the place has the very unique mode of
transport i.e. air transport. So, have a memorable journey.
BEST REGARDS,
ABC

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REFERENCES
(2016). Retrieved 9 September 2016, from http://Here Are The 9 Biggest Risks Of Living In
Alaska - Only In Your State
Alaska Fly Fishing Trips & Lodges @ Expedition Broker. (2016). Expeditionbroker.com.
Retrieved 9 September 2016, from http://expeditionbroker.com/type-of-trips/fly-fishing-trip/?
gclid=CjwKEAjwu8m-
BRDM8KTcjdj8qy0SJACdjSZpJtruFzoIVECsHEKpZf2ua6hBUbUdAMItl7_Cl_6u-
hoCZPDw_wcB
Pre-Trip Information - Alaska Outdoors. (2016). Travelalaskaoutdoors.com. Retrieved 9
September 2016, from https://www.travelalaskaoutdoors.com/pretrip