Project Management Report: CMS Development for Albright Institute

This project management report details the development of a new College Management System (CMS) for Albright Institute. The report includes the project charter, which outlines the project goals (ASQA approval, addressing existing system problems, and adherence to budget and standards), stakeholders, and milestones. The project plan, presented in the form of a charter, discusses cost management, risk assessment, and the roles of stakeholders. The status report covers the progress of the project, including contract signing, software customization, and procedure manual writing, while also addressing issues such as technical support and payment delays. The project's triple constraints (cost, scope/quality, and time) and monitoring mechanisms like pulse meetings are also discussed. The project aims to replace the existing NextGen system, and the report highlights the importance of managing costs, risks, and the overall project integration.

Running Head: PROJECT MANAGEMENT
Role Play
Name of the Student
Name of the University

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Task 2 Part B Observation Sheet
Speaker: Hello all, today I am going to talk about the project charter for our project i.e.
development of a new college management system (CMS) for our university.
For your information and clarification, the project is based on the development of a new
CMS for Albright Institute, which would be implemented across all sections of the organization.
The goals of our project are:
 To focus over the development of a CMS system, which would be approved by
ASQA
 Review the present problems and implementing the best measures within the new
CMS
 Implement the best standard methods and procedures while completing the project
within the estimated budget
The main stakeholders of our project are Sponsor, Project manager, Project team
members and Vendor.
I would also like to present the milestones of the project and their estimated fulfilment
date as follows.
Milestone Description Date
1 Completion of the Initiation Phase Mon 25-03-19
2 Completion of planning phase Fri 02-08-19

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3 Completion of execution phase Fri 17-01-20
4 Completion of project Fri 06-03-20
Finally, before concluding the presentation of the charter, I would like to mention that the
total estimated budget of the project $22,500. That is all for today, thank you.
Task 3 Part B Observation Sheet
Hello all, today I am going to present the project plan for the project that I presented in
the previous session in the form of a charter.
Now, our project involves the development of a CMS system for Albright Institute,
which would be able to replace the existing system known as NextGen. There are some major
problems that are encountered within the existing system, which would need to be resolved with
the futuristic system. Thus, the project would be determined would be considered as highly
crucial in nature to bring out the best form of outputs. Each of our stakeholder will have specific
work duties that I will explain in detail in the project plan document, due to limitation of time of
this presentation.
Since I have already discussed about the scope and milestones of the project, I will today
discuss about the cost management.
Our control accounts for the project will be created at the fourth level of the WBS which
is where all costs and performance will be managed and tracked. We will measure the financial
performance of the project through earned value calculations pertaining to the project’s cost
accounts. Work started on work packages will grant that work package with 50% credit;

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whereas, the remaining 50% is credited upon completion of all work defined in that work
package.
While managing the project, we will report the Cost and Schedule Performance Index
(CPI and SPI respectively) on a monthly basis by the Project Manager to the Project Sponsor.
Variances of up to 10% or +/- 0.1 in the cost and schedule performance indexes will change the
status of the cost to yellow or cautionary. Cost variances of over 10.1%, or +/- 0.11 in the cost
and schedule performance indexes will change the status of the cost to red or critical. These will
be reported and require corrective action from the Project Manager.
Now, I expect a number of risks occurring in the project. I have listed them in the table as
you can see below.
Risk Owner Impact Treatment Residual (if
known)
Budget overshoot Finance Head High Control expenses
during the project
None
Scope creep Project Manager Medium Change
management
None
Technical
failures
Contractor and
vendors
Medium Replacing faulty
hardware and
software
None
Cyber attacks Team members High Install security
firewall
Possible internal
faults like virus,

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malware, etc
Skills gap among
current
employees
CMAS Trainers Low Training of the
employees and
staff
None
I will end my presentation right here and I will discuss some more in the upcoming week.
Task 4 Part A Observation Sheet
Hi, in this week, I will talk about the status report of the project. I have created a status
report dated 23/2/2020 and I will just discuss the status today.
Currently, as per the status date, we are working on three things.
1. The signing of the contract with the RTO Manager have been done and hence the
execution phase has begun.
2. Customization of the software as per the previously filled requirements and analysis.
3. Writing of procedure manuals and training handbooks for the employees who would
undergo the training.
Meanwhile, we have also achieved the following milestones successfully.
 Project initiation completed
 Project planning completed
 Development of the new system completed
And finally, we faced the following issues while working on the project.

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1. Technical support was not supported at all stages of the development of the software
application.
2. The payment for the software developer had not been forwarded due to which the
process of execution had started on a late basis.
3. There was a certain problem of the configuration of the software with the latest
operating system within the computers.
Ok, that is all for today. Look forward to meeting all of you again for presenting further
status of the project.