ALDI Administration Report: Management, Legal, and Office Procedures

This report provides a detailed overview of the administrative practices within ALDI, a multinational supermarket chain. The report is structured into six tasks, each exploring different aspects of office management and business operations. Task 1 focuses on legal requirements, office services, procedures, resources, and techniques for managing workflows and worker welfare. Task 2 examines legal obligations for health and safety, individual responsibilities, and accident/emergency procedures. Task 3 delves into the purpose, legal implications, accuracy, and details of meeting minutes, along with note-taking techniques. Task 4 covers different types of meetings, roles within meetings, and facilitation techniques. Task 5 addresses the use of targets, budgets, work allocation, and quality management techniques. Finally, Task 6 explores event characteristics, information requirements, and planning processes. The report provides a comprehensive analysis of various administrative aspects within the organization.

PRINCIPLE OF
ADMINISTRATION

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Legal requirements relating to the managements of office facilities....................................1
1.2 The typical services provided by an office facility...............................................................1
1.3 office management procedures.............................................................................................1
1.4 office resources ....................................................................................................................2
1.5 techniques to monitor and manage work flows.....................................................................2
1.6 support and welfare facilities for office workers..................................................................2
TASK 2............................................................................................................................................2
2.1 Legal obligations of employer for health and safety.............................................................2
2.2individual’s responsibilities for health and safety in the workplace......................................3
2.3 accident and emergency procedures......................................................................................3
TASK 3............................................................................................................................................3
3.1 the purpose of meeting minutes............................................................................................3
3.2 legal implications of meeting minutes..................................................................................4
3.3 importance of accuracy in minute taking..............................................................................4
3.4 Details of meeting minutes....................................................................................................4
3.5 how to take notes during meetings........................................................................................4
TASK 4............................................................................................................................................5
4.1 features and purpose of different types of formal and informal meeting..............................5
4.2 role and responsibilities of the chair.....................................................................................5
4.3 role of others in a meeting ...................................................................................................5
4.4 techniques to facilitate a meeting .........................................................................................5
4.5 information requirements of a meeting before, during and after a meeting..........................6
TASK 5............................................................................................................................................6
5.1 use of targets and budgets to manage workloads.................................................................6
5.2 allocate work to individual team members...........................................................................6
5.3 different quality management techniques to manage the performance.................................6
5.4 techniques used to identify the need for improvements in team outputs and standards.......7

TASK 6............................................................................................................................................7
6.1 characteristics, requirements and purposes of different types of events...............................7
6.2 types of information and information sources needed to organise an event ........................7
6.3 explain how to plan an event ................................................................................................8
6.4 identify the right resources from an event plan ....................................................................8
6.5 describe the likely types of information needed by delegates before, during and after an
event............................................................................................................................................8
CONCLUSION................................................................................................................................8
REFERENCES ...............................................................................................................................9

INTRODUCTION
The administration is a management of a business that involves all phases of business
operations such as accounting, marketing and financing. In a very basic term the administer is to
govern that over look the entire process of business. ALDI is a retailer multinational supermarket
chain which has operations in several places( Rossi, Perale and Masi 2016).. This reports covers
some legal requirements and obligations which are related to managements.
TASK 1
1.1 Legal requirements relating to the managements of office facilities.
Equity act 2010: this act has been used in the organisation of ALDI they do not
discriminates persons on the basis of sex, age and experience. The Equality Act 2010 legally
protects people from discrimination in the workplace and in wider society.
Employment Rights Act 1996: The Employment Rights Act 1996 is a piece of
legislation, which in essence, created the framework for modern-day labour law in the United
Kingdom.
1.2 The typical services provided by an office facility
Invoicing: company is using it and gives to customers. This is a receipt which has some
main details for the product, money which are paid by , name of customer and company and
product name too. The quality will be given in it as well
Data entry: Data entry is actually a very broad term that encompasses a number of
occupations. These include electronic data processors, typists, word processors, transcribers,
coders, and clerks.
1.3 office management procedures
Work Safety and Security: Each employee needs to know the location of the emergency
exits, first-aid kits, fire extinguishers and other safety tools as well as evacuation procedures.
Supply Ordering: Each employee should have complete information on your standard
suppliers for various needs at the company and familiarity with the process of generating
purchase orders (Rossi, Perale and Masi 2016).
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1.4 office resources
Administrative manpower: The manpower who involves in preparing plans and
policies, implementing them into practice and controlling whole activities of the organization is
called administrative manpower (Swanson, Territo and Taylor 2016).
Technical manpower: The manpower who have specialized knowledge and skill
required to perform a specific job is called a technical manpower. The technical manpower
requires specialized knowledge and skill to perform it.
1.5 techniques to monitor and manage work flows
Create specific forms of measurement to help you determine what level of workplace
operational productivity employees should be performing at in a given day, week or month. For
example, you may judge productivity on sales figures, product production or customers served.
Develop a system for monitoring operational progress on a daily, weekly or monthly
basis. You can use time sheets, flow charts or departmental progress reports to track statistical
progress.
1.6 support and welfare facilities for office workers.
Counselling: Workplace counselling is an employee support intervention that is usually
short term in nature and provides an independent, specialist resource for people working across
all sectors and in all working environments. Giving all employees access to a free, confidential,
workplace counselling service can potentially be viewed as part of an employer’s duty of care.
Free food: Another great way to make employees feel at home: providing free food let’s
employees run to the kitchen and grab a snack instead of driving off-site.
TASK 2
2.1 Legal obligations of employer for health and safety
Your employer's duty under the Health and Safety at Work Act1974 is to provide you
with a safe and healthy workplace, and this includes:
a safe system of work;
 Safe equipment, plant and machinery;
 Safe and competent people working alongside you, because employers are also liable for
the actions of their staff and managers;
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2.2individual’s responsibilities for health and safety in the workplace
All workers are entitled to work in environments where risks to their health and safety are
properly controlled. Under health and safety law, the primary responsibility for this is down to
employers. Employers have a duty to consult with their employees, or their representatives, on
health and safety matters. The duties are further explained below:
 to co-operate with your employer, making sure you get proper training and you
understand and follow the company's health and safety policies
 to report any injuries, strains or illnesses you suffer as a result of doing your job, your
employer may need to change the way you work (Rossi, Perale and Masi 2016).
2.3 accident and emergency procedures
Workplaces need a plan for emergencies that can have a wider impact. Special
procedures are needed for emergencies such as serious injuries, explosion, flood, poisoning,
electrocution, fire, release of radioactivity and chemical spills. Training should be given in an
effective procedure:
 Arrangements for calling for appropriate emergency assistance, whether in plant or off
site, e.g. fire-fighting services in the event of a fire and emergency medical services
 The use of appropriate personal protection and its limitations
 The evacuation of the work area, premises or establishment and the location of
emergency exits and escape routes
TASK 3
3.1 the purpose of meeting minutes
Taking Minutes forms an essential part of most meetings. Their purpose is firstly to
record Action Points, ie, what actions have been decided upon, who is responsible and what the
milestones and deadlines are. Secondly they record summaries of the discussions held at the
meeting. Every non-profit must take minutes at its meetings. Minutes include basic information
such as decisions made at the meeting, an overview of issues discussed and questions raised.
Purpose of same can be summarised in the following manner:
 Aiding With Plans
 Sharing Evidence
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3.2 legal implications of meeting minutes
Meeting minutes are important legal documents. They serve as a record of the decisions
made by a board of directors and a historical document which traces the achievements and
obstacles experienced by a non-profit organisation. The following information can be used as a
fact sheet about meeting minutes.
3.3 importance of accuracy in minute taking
The first rule with meetings is to have a minute taker with you who is responsible for
taking accurate minutes of the meeting. When this isn't the case, minutes can be simple lists of
decisions made and actions that need to be taken. Importance of minutes are:
 They offer legal protection - Minutes are important details that you can’t ignore if you
want to keep your business in line with state laws, and to back up your tax returns
 They provide structure – there is no standardized format for meeting minutes, the IRS
and the courts consider it important that you made a reasonable effort to report the facts
of the meeting. Therefore, make sure your minute taker sufficiently describes how board
members arrived at reasonable decisions (Willis, Chavkin and Leung 2017).
3.4 Details of meeting minutes
Minutes are a legal document and an important record of your decisions. Guidelines on
when to take minutes and what to record. The details of what should and shouldn't be included
are as follows:
 Do keep minutes at all general meetings and board meetings. If your group is
incorporated, this is one way to maintain the legal protection the corporate shield gives to
your officers.
 Don’t detail the debate over an issue. In your formal notes, you just need the facts.
Minutes should record what is done at meetings, not what is said.
3.5 how to take notes during meetings
When you're sitting in on a business meeting, whether it's your own or one called by one
of your business contacts or customers, it's important to take notes. This way you can quickly
reference the information later. How notes are taken are given below:
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 Get a copy of the current agenda and minutes from the previous meeting, if possible, so
that you have a quick point of reference to help you navigate the various topics of
conversation when taking notes at the meeting.
 Write your agenda topics on a separate piece of note paper--though you can also jot the
notes down directly on the agenda page if you have room.
TASK 4
4.1 features and purpose of different types of formal and informal meeting
Formal Meeting: One type is a formal meeting. They are formal gatherings to present
important financial, organizational, and operational information to those who make decisions
regarding these issues. This list usually includes shareholders etc.
Informal Meetings: Another type is an informal meeting. This type of meeting is used to
address daily operational and policy issues (Robertson 2016).
4.2 role and responsibilities of the chair
Provide leadership: overarching role of the chairperson is to provide leadership they
must be effective strategist and goods network.
Ensures management is working properly: the chairperson is very responsible for
making sure that each meeting is planned and effectively and conducted in according to needs
and keep management working properly.
4.3 role of others in a meeting
Facilitator: The main role of a facilitator is to keep the group focused on the same
problem at the same time in the same way. The facilitator must be prepared before a meeting,
otherwise the effectiveness diminishes. S/he should review the agenda and think of the best way
to accomplish the goals of the agenda.
Time-keeper: Each agenda item should have a time limit, agreed upon before- hand by
the group. The time-keeper reminds the group frequently how much time is left for the
discussion of a particular item (Marik 2016).
4.4 techniques to facilitate a meeting
Determine Necessity: In order to plan effectively, you should first determine if a
meeting is even needed. As pointed out in the Teams On Target newsletter, you should never
hold a meeting just for the sake of holding a meeting.
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Establish an Agenda: It is important to create an agenda for the meeting and distribute it
to the participants ahead of time.
4.5 information requirements of a meeting before, during and after a meeting
Send Invites in Advance – Meetings should not be last-minute affairs. No one likes to
get a same day meeting invite. For a formal meeting, the invites should go at least 2–3 days
ahead of time.
Distribute an Agenda – A meeting without an agenda is just a free-for-all. Make an
agenda and distribute it to the attendees so they can be prepared to discuss the topics.
TASK 5
5.1 use of targets and budgets to manage workloads
Targets: Business goals are written parts of a long-term vision detailing what results
your company aims to accomplish and by what deadline. Targets are similar but can be
considered smaller steps aligned with the details and deadlines of larger goals.
Budgets: A budget is an estimation of revenue and expenses over a specified future
period of time; it is compiled and re-evaluated on a periodic basis. Budgets can be made for a
person, a family, a group of people, a business, a government, a country, a multinational
organization or just about anything else that makes and spends money.
5.2 allocate work to individual team members
Priority: Consider the work’s priority. Priority needs to drive everything. If you’ve been
rigorous in your prioritization process, start at the top of the list and begin allocating work from
there (Lukovskaya and et. al., 2016).
Development: Next, you have to think about the development opportunity this project
might present for that person.
Interest: The last consideration in terms of which person gets the work when it needs to
be allocated is does somebody have an interest in performing that particular task.
5.3 different quality management techniques to manage the performance
Monitor staff’s performance: Monitor and measure staff performance against
objectives and standards so that you can collect the data you need to give the type of
performance feedback that improves performance and satisfaction
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performance review meeting: When you and your staff member effectively prepare for
the performance review or appraisal meeting you’ve got everything in place to make the meeting
energetic, collaborative and highly motivational
5.4 techniques used to identify the need for improvements in team outputs and standards.
Quality improvement is a characteristic of quality management and it is the continuous
improvement of the output of products and services using management systems.
TQM: it consists of organization-wide efforts to install and make permanent a climate in
which an organization continuously improves its ability to deliver high-quality products and
services to customers.
Six sigma: It is a disciplined, data-driven approach and methodology for eliminating
defects in any process – from manufacturing to transactional and from product to service.
TASK 6
6.1 characteristics, requirements and purposes of different types of events
Business Dinners: it is a way to let everyone meet a new hire, celebrate milestones, or
simply let workers take a break and mingle (Hermann, Pentek and Otto 2016).
Networking Events: These are large mixers that feature the gathering of various parties
within a specific industry including employees, clients, possible clients, and more.
Seminars: Audiovisual technology is a huge part of event planning and seminars are a
type of corporate gathering that shows off the full flexibility available.
6.2 types of information and information sources needed to organise an event
Information can come from virtually anywhere: personal experiences, books, articles,
expert opinions, encyclopedias, the Web. In academic institutions, staff and students consult
various sources of information. The choice of the source to consulted is usually determined by
the type of information sought. The three types of information sources are:
Primary
Secondary
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6.3 explain how to plan an event
Develop Event Goal and Objectives: The very first step is to establish a tangible goal
and objectives (Chadwick 2016).
Organize a Team: Any event takes a concerted team effort to handle all of the details.
Create a Publicity Plan: Even with the most amazing speaker or entertainment line-up,
you need publicity to get people in the door.
Establish a Budget: Your budget should incorporate estimates for all of the key items
identified on your Event Master Plan.
Implementation: all the planning are applied to project.
6.4 identify the right resources from an event plan
Staff and Volunteers: they are front-line or administrative volunteers, special event or
fundraising volunteers or sit on a committee or board of directors, volunteers are an integral part
of non-profit organizations.
Budget and Finances: A budget is an estimation of profit and expenses over a specified
future period of time; it is compiled and re-evaluated on a periodic basis.
6.5 describe the likely types of information needed by delegates before, during and after an event
objectives of event: purpose is the big picture reason your event exists – where you want
to be vs where you are now.
venue details: The scene or setting in which something takes place (Booth and et. al.,
2017).
Presenters: this is a person or organization responsible for the running of a public event.
CONCLUSION
From the above report it has been concluded that administration of managements is
prominent thing the organisations. This reports shows some lights on legal laws that are used in
the business. Then events are come up with types and purpose. This report lighten the resource of
the events along with is proper event planning are be involved.
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REFERENCES
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and Ireland as Compared with Scotland. Library of Alexandria.
Enriquez-Navas, P. M. and et. al., 2016. Exploiting evolutionary principles to prolong tumor
control in preclinical models of breast cancer. Science translational medicine. 8(327).
pp.327ra24-327ra24.
Hermann, M., Pentek, T. and Otto, B., 2016, January. Design principles for industrie 4.0
scenarios. In System Sciences (HICSS), 2016 49th Hawaii International Conference on.
pp. 3928-3937. IEEE.
Lukovskaya, D. and et. al., 2016. Mikhail Speransky on the Basic Principles of Reorganization
of the Higher Public Administration. Journal of Advanced Research in Law and
Economics. 7(6). pp.1429-1436.
Marik, P. E., 2016. Fluid responsiveness and the six guiding principles of fluid resuscitation.
Critical care medicine. 44(10). pp.1920-1922.
Robertson, G. L., 2016. Food packaging: principles and practice. CRC press.
Rossi, F., Perale, G. and Masi, M., 2016. Principles of Controlled Drug Release: A Mass
Transport Matter. In Controlled Drug Delivery Systems. pp. 9-33. Springer International
Publishing.
Swanson, C. R., Territo, L. and Taylor, R. W., 2016. Police administration: Structures,
processes, and behavior. Prentice Hall.
Willis, N., Chavkin, N. and Leung, P., 2017. Finding “Health” and “Meaning” in Texas-Sized
Turnover: Application of Seminal Management Principles for Administration and
Research in US Public Child Welfare Agencies. Advances in Social Work. 17(2).
pp.116-133.
Online:
The Administrative Principle. 2017. [Online]. Available through: <https://www.e-
education.psu.edu/geog597i_02/node/684>.
(Swanson, Territo Taylor, 2016) (Chadwick, 2016) (Marik, 2016) (Enriquez-Navas and et. al.,
2016) (Robertson, 2016) (Lukovskaya and et. al., 2016) (Booth and et. al., 2017)
(Hermann, Pentek and Otto, 2016) (Rossi, Perale and Masi, 2016) (Willis, Chavkin and
Leung, 2017.
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