All Sports Club Information System (ASCIS) Project Report

This report provides a detailed analysis of the All Sports Club Information System (ASCIS) project. It begins with an introduction highlighting the problems with the current system and the need for an automated solution. The report then outlines the chosen adaptive approach, specifically the agile methodology, for system development, emphasizing its flexibility and scalability. System requirements are clearly defined, encompassing both functional (login, member details storage, newsletter management, reporting, and alerts) and non-functional aspects (scalability, availability, security, reliability, and maintainability). A comprehensive cost-benefit analysis is presented, including estimated budget, discount factors, and anticipated cost reductions and income enhancements. The project schedule is detailed using Work Breakdown Structure (WBS) and Gantt charts, ensuring efficient resource allocation and adherence to the budget. The report also discusses system information requirement investigation techniques, including interviews, brainstorming, and observation, and identifies key project stakeholders. Finally, the report concludes by emphasizing the importance of project phases such as planning and analysis for achieving successful project outcomes.

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Project Report
All Sports Club Information System (ASCIS)
8/15/2017

Table of Contents
1.Introduction...........................................................................................................................................3
2. Approach to Systems Development.....................................................................................................4
3. Systems Requirements.........................................................................................................................5
Functional Requirements.....................................................................................................................5
Non-Functional Requirements.............................................................................................................5
4. Project Cost Benefit Analysis..............................................................................................................7
5. Project Schedule..................................................................................................................................8
Work Breakdown Structure.................................................................................................................8
Project Schedule..................................................................................................................................9
Gantt chart..........................................................................................................................................10
6. System Information Requirement Investigation Techniques.............................................................12
Project Stakeholders..........................................................................................................................12
Information Investigation Techniques...............................................................................................12
7. Reflections and Conclusions..............................................................................................................13
References..............................................................................................................................................14
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1.Introduction
Allsports is a multi-sport organization that has a huge number of members that are engaged in
different types of sporting activities. The company publishes its newsletter on a weekly basis.
There are certain problems that are associated with the current system in terms of information
management, storage, and processing. An automated system, All Sports Club Information
System (ASCIS) has been recommended to overcome the problems with the current system.
The aim of the report is to cover the details of the new information system such as the system
development approach, project cost benefit analysis and schedule along with system
requirements and investigation techniques.
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2. Approach to Systems Development
All Sports Club Information System (ASCIS) can be developed by using a number of
different approaches and methodologies. There are primarily two categories of approaches
that are applied as predictive approach or adaptive approach.
In case of ASCIS, the approach that has a higher degree of applicability is the adaptive
approach for system development. It is because of the nature of the requirements that shall be
implemented in the system. The members that are engaged with ASCIS may increase or
decrease in number which is sure to have an impact on the frequency of the newsletters that
are shared. It will be required for the system to be dynamic in nature so as to handle the
variations in the information management and the data operations. Adaptive approach to
system development such as agile methodology will be apt in the case of ASCIS as the
methodology will be able to handle the dynamic nature of the requirements (Subramaniam,
2007). It will allow the system to be flexible and scalable in nature which will ensure that the
changes in terms of the scope or related project factors are met with ease.
The project client will also be updated regularly regarding the project status and project
progress and will also be asked for the feedback. In such a manner, the end-product that will
be delivered and deployed in the form of ASCIS will be as per the specifications provided by
the client. The information storage that will be included in the system will also be as per the
changing nature of storage necessities in the system (Williams, 2007).
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3. Systems Requirements
Functional Requirements
 The system shall provide the users with the ability to login.
 The system shall have the ability to store member details as demographic information
and the details of the sports that they play.
 The system must store newsletters with their date of submission, title of the article,
and file name and advertiser details as the mandatory attributes (Turner, Maylor and
Swart, 2013).
 Advertiser demographics and contact details must be stored in the system.
 The system must create, store and provide the ability to extract the reports including
member details, advertiser information, details of the newsletters along with the
article details.
 The system must create alerts before the due date of the publishing of a newsletter to
ensure that there are no delays (Bredillet, 2005).
 The information associated with the members who have published or edited the
newsletters shall be visible on the basis of filters such as member id or email address.
Non-Functional Requirements
 The system shall be scalable in nature to ensure that it may be modified as per the
changing nature of requirements.
 The system shall always be available to the users to allow them to view, share or edit
the information.
 The system shall be secure in nature so that the information that is stored is always
protected (Anshin, 2013).
 Reliability shall be included in the system to make sure that there is valid information
that is presented as a response to the user action or the query made by the user.
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 The system shall be easy to maintain and the support activities that are carried out
must also be convenient to execute.
Page 6

4. Project Cost Benefit Analysis
Cost-Benefit Analysis is one of the most significant estimates that are carried out in the
projects. It is necessary to have an account of the probable costs and expenses that may be
spent during the project timeline along with the corresponding benefits that will be gained.
In case of All Sports Club Information System (ASCIS), the overall budget that has been
estimated is $60,000. The discount factor that is applicable in this project is 6%.
It has also been estimated that the staffing costs will reduce by $2,000 on a monthly basis. It
will be because of the reason that there will an enhanced use of automation that will be
carried out replacing the problems that are present with the current system. This in return will
enhance the income by $1,000. The overall profitability that will come out as a result will be
$3,000 (Caniëls and Romijn, 2008).
The budget that has been estimated includes the cost of maintenance which will be $1,200 per
month making it $14,400 on a yearly basis. There will also be a one-time cost of tools that
will be spent along with the cost of resources, development and designing cost, deployment
and testing costs along with the closure costs.
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5. Project Schedule
Page 8

Work Breakdown Structure
Work Breakdown Structure (WBS) is the tool that is used to represent the project schedule
and the project activities in the form of packages and sub-packages. The tool is used to
estimate the project schedule and also tracks the completion of the activities that are
involved. The cost estimation can also be done using WBS.
Gantt chart is another tool which is used to represent the project activities in the form of a
timeline. The timeline represents the project activities and the resources that are assigned to
each activity.
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All Sports Club
Information Systems
(ASCIS)
Phase 1: Initiation
Feasibility Analysis -
Technical Aspect
Operational and
Economical
Feasibility Study
Compilation of
Results
Charter Activties
Acceptance of
Charter
Milestone One:
Project Charter
Phase 2: Planning &
Analysis
In scope and out of
scope
Analysis and
Management of risks
Schedule Preparation
Budget design
Communication
activties
Team selection and
allocation
Preparation of
project plan
Submission and
acceptance of project
plan
Milestone two:
Project Plan
Phase 3: Execution
Setting up of the
project environments
Designing of the
website
UI Aspects and
Wireframes
Review on design
Source code creation
Setting up and
integration with the
database
Unit testing
Milestone Three:
Development Plan
Phase 4: Project
Control
Implementation of
the system
Protection and
security
management set up
Setting up of network
infrastructure
System and UI
testing
Integration of the
system
Milestone Four:
Implementation plan
Phase 5: Project
Closure
Acceptance of
Deliverables
Lessons Learned and
Sign Offs
System
Documentation
Closure Report
Milestone Five:
Closure Report

WBS and Gantt chart have a close association with each other as both of these tools are used
to track the project progress and also aid in the processes of estimations regarding the project
(Parnell, 2008).
The project schedule that has been estimated for the project is reasonable as the allocation of
the hours that shall be spent on the completion of the activities is as per the effort that is
required to be put in. Also, the activities have been estimated in such a manner that the
budget that has been allocated for the project does not exceed. The schedule has been created
in such a way that there is a proper allocation of the resources done without any cases of
over-lapping or over-loading.
Project Schedule
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6. System Information Requirement Investigation Techniques
Project Stakeholders
 Project Client: The client will be interested in the project as the system will overcome
the issues with the current system and will enhance the quality of the operations
resulting in better performance and results.
 End-Users: The system will allow the easier management of the information and the
operations leading to higher satisfaction and engagement (Stead, 2008).
 Project Manager: The project manager will be responsible and accountable for project
planning, closure and analysis activities. The project success or failure will have a
direct impact on the project manager.
 Project Team Members: The project resources will be responsible and accountable for
all of the operational tasks and activities. The project success or failure will have a
direct impact on the project resources.
Information Investigation Techniques
 Interviews: The technique will allow the system stakeholders to gain information
regarding the project in terms of the functional and non-functional requirements and
specifications. It will be done through the designing of the interview questions and
conduction of the process by receiving the responses and recording of the same.
 Brainstorming: This technique will allow the generation and exploration of the new
ideas and concepts. It will be done through a process of group discussions with the
relevant stakeholders to retrieve meaningful information.
 Observation: There will be a lot of data that will be present with the organizations in
the form of historical data and references along with the existing operations. The
technique will include the practical observation of the processes carried out to
understand the problems in the current system and implement the required changes in
the new system.
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7. Reflections and Conclusions
The project of All Sports Club Information Systems (ASCIS) is a step towards the use and
application of the latest technology in the business activities to overcome the issues and
problems that are involved with the current system. The project is required to be completed in
the estimated schedule and budget constraints to make sure that the timely delivery of the
system is made successfully. The project brings forward the significance of the project phases
as planning and analysis. These phases form the strong base that is required to be created in
order to achieve project success. The information regarding the project requirements shall be
investigated as per the apt technique.
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References
Anshin, V. (2013). Strategic and Organizational Aspects of Project Systems Management
Considering Sustainable Development Concept. Russian Journal of Project Management,
2(3), pp.3-12.
Bredillet, P. (2005). International Journal of Project Management. International Journal of
Project Management, 23(1), p.86.
Caniëls, M. and Romijn, H. (2008). Strategic niche management: towards a policy tool for
sustainable development. Technology Analysis & Strategic Management, 20(2), pp.245-266.
Parnell, J. (2008). Sustainable strategic management: construct, parameters, research
directions. International Journal of Sustainable Strategic Management, 1(1), p.35.
Stead, J. (2008). Sustainable strategic management: an evolutionary perspective.
International Journal of Sustainable Strategic Management, 1(1), p.62.
Subramaniam, V. (2007). Agile Methodologies. [online] Available at:
https://www.agiledeveloper.com/presentations/AgileMethodologies.pdf [Accessed 15 Aug.
2017].
Turner, N., Maylor, H. and Swart, J. (2013). Ambidexterity in managing business projects
– an intellectual capital perspective. International Journal of Managing Projects in
Business, 6(2), pp.379-389.
Williams, L. (2007). A Survey of Agile Development Methodologies. [online] Available at:
http://agile.csc.ncsu.edu/SEMaterials/AgileMethods.pdf [Accessed 15 Aug. 2017].
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