Allsports Club Information System: Requirements and Development Report

This report details the development of an information system for the Allsports Sports Club, addressing its current operational challenges. It begins with an introduction outlining the club's needs and objectives for a new system. The report then discusses the chosen Systems Development Life Cycle (SDLC) methodology, followed by an analysis of the system requirements, including functional and non-functional aspects. A cost-benefit analysis is conducted to assess the project's financial viability, alongside a project schedule presented in a Gantt chart. The report also covers system information requirement investigation techniques, identifying stakeholders and outlining the methods used for data collection, such as questionnaires, interviews, and document analysis. The report concludes with reflections, conclusions, and references, summarizing the project's key findings and outcomes, and highlighting the system's potential benefits and challenges.

COIT 20248: Information Systems Analysis and
Design
Term 2, 2017
Assessment 1 - Systems Development
Lecturer: Lecturer Name
Tutor: Tutor Name

Prepared by:
Student Name
Student Number

Contents
1. Introduction..........................................................................................................................................2
2. Approach to Systems Development.....................................................................................................3
Existing System of Allsports Sports Club...........................................................................................3
The Selected Approach of System Development................................................................................3
3. Systems Requirements.........................................................................................................................5
Primary functional requirements.........................................................................................................5
Non-functional requirements...............................................................................................................6
4. Project Cost Benefit Analysis..............................................................................................................7
5. Project Schedule..................................................................................................................................9
6. System Information Requirement Investigation Techniques...............................................................9
Stakeholders.......................................................................................................................................10
Investigation Techniques...................................................................................................................10
7. Reflections and Conclusions..............................................................................................................12
8. References..........................................................................................................................................13
Page 1

1. Introduction
The report on Allsports Sports Club primarily aims at investigating the system requirements
of for the global business. Allsports Sports Club (ASC) offers national membership which is
currently sighted at more than 1000 members subscribing to a wide range of sporting
activities. The club has experienced a couple of hard times with the software that operates the
informational processes mainly relating to the weekly newsletter requirements in the
organization. As the selected information system specialist, I have drafted this report as a
prelude to the development of a new ASCIS that will handle the current informational tasks
effectively through automation, reduce the costs of running the club, and subsequently
increase profits by $3000.
Page 2

2. Approach to Systems Development
Existing System of Allsports Sports Club
The Allsports Sports Club is involved in the publishing of newsletter on a weekly basis and
uses the word processor and spread sheet programs to support the performance of these tasks
(Ziyu, 2017). The newsletters have 10 articles and 5 advertisements incorporated whose
income helps to cover the cost of publishing. The programs used by the president of the club
to produce the newsletters have the following shortcomings.
- It cannot support mailing of the newsletters to club members as most have preferred the soft
copies.
- Associated with the late publishing of newsletters.
- Difficulties in accessing information efficiency
- Complicated procedures of filtering content by use of spreadsheets
- Wastage of a lot of time
- The resources accompanied reduce the club’s profits.
The Selected Approach of System Development
The predictive method of System Development Life Cycle (SDLC) methodology will be
employed to develop the ASCIS. The strategy will cover the entire process of planning,
building, deploying and using the information system. The final process will be providing
support services to the users or the system. Later improvements of the system will use the
adaptive approach to adjust new developments.
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The proposed Allsports Sports Club Information System has to do away with the challenges
associated with using the current system as identified earlier. Business requirements are
highly flexible (Wibowo, 2016).
- Using of emails to deliver digital copies of newsletters to the members of the
Allsports Sports Club will be efficient in saving the resources of time, labour, and
finance.
- The system will enable sorting of data to produce reports of emails, members, articles,
advertisements, members who have done editing and members without email
addresses that will be sent with the hard copies.
Page 4

3. Systems Requirements
Primary functional requirements
Based on the case study, the system operational requirements are listed below.
- Registration
The system should include a capacity to register club members with their full names, mobile
numbers, the sport they play and their email addresses.
- Filters
It should be fixed with functionality to sort the members into categories with and without
email addresses.
- Storage
Information about the advertisers should include names, addresses and contact details.
- Newsletter support
The titles of articles accepted to be included in the newsletters.
- Feedback
Members, the public, and advertisers should be given an interface to send messages to the
club administration concerning their views, complaints, and suggestions.
- Article submission
Members portals will enable submission of article files and their names.
- The system should publish a quick review of the article that will be written in the
following week.
- Advertisers’ portal
The portal shall enable advertisers to submit advertising proposals, information on their
payment accounts and date on which their advertised properties will be published.
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- Corporate emails
The system will create a corporate email address for the members to facilitate
communications with the club (Sugumaran, 2017).
- The system will be automated to be selecting the club member to edit the newsletter
and informing the member of the selection.
- Email correspondent
The information system will initiate sending of newsletters on the morning of each
Wednesday.
Non-functional requirements
-User-friendly interface.
- Compatibility.
- Faster processing.
- Adaptability to the needs of the project.
- Minimization of modelling activities.
-Verifying user bugs
- Availability.
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4. Project Cost Benefit Analysis
Cost-Benefit analysis enables selection of the best decision through comparison of costs that
are incurred to develop and maintain an information system to the benefits expected to be
reaped from its use. The cost and benefit analysis will reveal whether the project is viable or
not. A good project should have a net present value (NPV) of expected cash flows that is
more than the total costs incurred to develop it together with the net present value of
maintenance costs (Leidner, 2017). The picture will show the economic viability of a project.
The costs are measured in financial terms whereas benefits include an increase in revenue,
profits, greater efficiency and an enhanced public image of the Allsports Sports Club.
Allsports Sports Club will reap a benefit that is higher than the costs.
Returns on investments will be realized and the payback period commendably short.
Calculations
Budget= $60,000
Discount rate= 6%
Discount/Saving= 6/100*$60,000= $3600
Cost= $60,000-$3,600= $56,400
Saved staffing costs per month $2,000
(add) Increase in income per month $1,000 $3,000
(less) Maintenance costs per month $1,200
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Total $1,800
(add) Discount $3,600
Total $5,400
In a year total gains will be:
$5400*12= $64,800
Payback Period (PBP)
$56,400/$64,800= 0.8304 years
The project will have recovered its costs within the first year of development, therefore the
project should be undertaken.
Page 8

5. Project Schedule
The project schedule outlines a breakdown of all the activities that will need to be undertaken
in the process of development of the information system for the club. The tasks are
objectively divided into subtasks (McAfee, 2017). The performance will begin from top to
bottom and left to right. A full branch is finished before going to the next one.
The initial planning phase will involve planning the work, a plan for risks and the feasibility
test. The next step will be an analysis of the requirements including one for business,
hardware, and software (Minear, 2017). The design phase will develop the user interface, a
database, and design for the project (Pearson, 2017). The software codes will be written by
experts who will then test for its performance. The implementation phase is done when
performance test has approved the software. Deployment and installation will be done
succeeded by an intensive training of the users. After all these, the user and system
documentation is done to facilitate maintenance (Dennis, 2017).
Gantt Chart
Page 9
Initial
planning
Work plan
Requirement
analysis
Risk plan
Data
collection
Design Coding and
testing
Feasibility
test
Requirement
details
Club site
design
Programming
Business
requirement
design
Database
desigh
Software
testing
Project
design
Performance
testing
Documentation
Hardware and
software
requirements
System
documentation
Allsports Sports Club
User
documentati
on

6. System Information Requirement Investigation Techniques
Stakeholders
- Members
- The president of the club
- The Owner
- Employees of the club
- Advertisers
- The publics
- The staff of HighVoltage Information Services consultants.
Investigation Techniques
The primary research procedures in this project were selected as follows (Seletkov, 2017).
- Use of questionnaires
- Conducting of interviews
- Document analysis
i. Questionnaires
I was able to administer surveys with both open ended and closed questions to a total of 90
stake holders selected randomly.
The questionnaires proved very useful because of the large coverage which could be analysed
to give a better representation.
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