System Analysis and Design Report: My Health Record Project Overview

This report presents a system analysis and design of the 'My Health Record' project, an initiative by the Australian Commonwealth Government. The project aims to replace traditional methods of managing patient health records with a secure, digital system. The report identifies the problems associated with manual record-keeping, such as misplacement, damage, and limited physician access, emphasizing the need for an electronic system to improve efficiency and patient care. The capabilities of the 'My Health Record' system, including digital storage, easy accessibility, and patient control over information access, are discussed, highlighting its potential to enhance healthcare service quality. The benefits of the system, such as effective record management, convenience for both patients and physicians, and 24/7 patient-physician connectivity, are also outlined. The conclusion supports the implementation of the system to improve patient care and health service efficiency, supported by references to relevant literature.

Running head: SYSTEM ANALYSIS AND DESIGN
System Analysis and Design
Name of the Student
Name of the University
Author Note

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SYSTEM ANALYSIS AND DESIGN
Table of Contents
1. Introduction......................................................................................................................2
2. Problem............................................................................................................................2
3. Capabilities......................................................................................................................3
4. Benefits............................................................................................................................3
5. Conclusion.......................................................................................................................4
References............................................................................................................................5

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SYSTEM ANALYSIS AND DESIGN
1. Introduction
The Commonwealth Government of Australia is launching ‘My Health Record’ system
that is expected to provide a digital summary of the patient’s health record. The project aims at
replacing the traditional system of managing and accessing the health records, both by the
patients and the physician. A system to be built should be secured enough so that it prevents any
unauthorized access to the information stored in the system. The vision document for the project
evaluates the problem, capabilities and benefits of the new health record system (Jamoom et al.,
2013).
2. Problem
The problem that is observed with the manual record keeping system is that there is a
high chances of misplace of the records or its damage. Furthermore, it often becomes difficult for
patients to remember their past medication details often resulting in giving out very less or
improper information to the physician. This is one of the most significant problems associated
with the manual record keeping system (DesRoches et al., 2013). The manual record keeping
system for storing the health information of the patient takes up a lot of physical storage space
and the management of the records becomes complex as well. It is not always possible for a
physician to have a complete view of all the patients’ records as it is a time consuming works
and involves a lot of paper work (Tom et al., 2012). Therefore, it is more preferable to have an
electronic record keeping system as it will make the process of information fetching easier and
will further increase the efficiency of the system. The new system is expected to reduce the rate
of hospital admission and improving the patient care quality. The My Health Record system that

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SYSTEM ANALYSIS AND DESIGN
is to be implemented will provide the patients, 24*7 access to the medication services thus
reducing the rate of hospital admissions (Silow-Carroll, Edwards & Rodin, 2012).
3. Capabilities
‘My Health Record’ system is an electronic record keeping which is capable of saving
and transferring the patient’s health record digitally. This increases the accessibility of the health
records and eliminates the need of managing the health records manually. Physicians can easily
access the electronic record and the summary of a patients’ health information thus improving
the quality of the heath care services provided. One of the striking features of the system is that,
it can be accessed only by the person, the patient chooses to gives an access to his health
information. Therefore, the system to be developed is completely secure and is capable to
maintain the confidentiality of the patients’ health record (Bowman, 2013). The health summary
feature of the system to be developed will be very beneficial for the physicians in suggesting a
proper medication to the patient. The system is flexible for updating and modifying the health
information system of a patient and this can be done only by the patient or after taking consent
from the patient. My Health Record System is expected to solve a number of issues associated
with the manual record keeping of the health information of the patients.
4. Benefits
The benefits of the system to be implemented are as follows-
1. The new system will help in effective management of the patients’ health record. The
summary feature of the application is expected to increase the efficiency of the health services
provided to the patients, thereby reducing the number of cases of hospital admission (Wager et
al., 2017).

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SYSTEM ANALYSIS AND DESIGN
2. With the advent of technology, use of an electronic record keeping system is more
convenient for both patient and the physicians. It reduces the hassle of manual record keeping
and unnecessary paper work.
3. With the implementation of this system, it will be possible for the patients to remain
connected with the physicians 24*7. This will increase the quality of the healthcare services
provided.
5. Conclusion
Therefore, from the discussion it can be deduced that the system to be implemented will
be beneficial for both the students and the physicians. My Health Record system is expected to
improve the patient care quality as the system will be providing a health summary option, which
will help the physician to properly understand the medical conditions of the patients. Thus the
system can be implemented as soon as possible.

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SYSTEM ANALYSIS AND DESIGN
References
Bowman, S. (2013). Impact of electronic health record systems on information integrity: quality
and safety implications. Perspectives in Health Information Management, 10(Fall).
DesRoches, C. M., Charles, D., Furukawa, M. F., Joshi, M. S., Kralovec, P., Mostashari, F., ... &
Jha, A. K. (2013). Adoption of electronic health records grows rapidly, but fewer than
half of US hospitals had at least a basic system in 2012. Health Affairs, 32(8), 1478-1485.
Jamoom, E., Beatty, P., Bercovitz, A., Woodwell, D., Palso, K., & Rechtsteiner, E.
(2013). Physician adoption of electronic health record systems: United States, 2011. US
Department of Health and Human Services, Centers for Disease Control and Prevention,
National Center for Health Statistics.
Silow-Carroll, S., Edwards, J. N., & Rodin, D. (2012). Using electronic health records to
improve quality and efficiency: the experiences of leading hospitals. Issue Brief
(Commonw Fund), 17(1), 40.
Tom, J. O., Mangione-Smith, R., Solomon, C., & Grossman, D. C. (2012). Integrated personal
health record use: association with parent-reported care experiences. Pediatrics, 130(1),
e183-e190.
Wager, K. A., Lee, F. W., & Glaser, J. P. (2017). Health care information systems: a practical
approach for health care management. John Wiley & Sons.