University System Analysis Report: My Health Record Project

This report provides a system analysis of the 'My Health Record' project undertaken by the Commonwealth Government of Australia. It aims to improve patient care by addressing issues like the unavailability of critical health information and escalating healthcare costs. The report details the problems associated with the existing manual system, such as time-consuming processes and data inconsistency, especially for patients in rural areas. It highlights the capabilities of the new system, including secure digital health summaries, cloud-based storage, and accessibility via various digital devices. The analysis also outlines the benefits of the new system, such as improved access to healthcare information, enhanced security, convenience, and privacy. The conclusion emphasizes the importance of implementing the system to enhance service quality and reduce hospital admissions. The report references several studies and publications supporting the analysis.

Running head: SYSTEM ANALYSIS PG
System Analysis PG
Name of the Student
Name of the University
Author Note

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SYSTEM ANALYSIS PG
Table of Contents
1. Introduction......................................................................................................................2
2. Problems..........................................................................................................................2
3. Capabilities......................................................................................................................3
4. Benefits............................................................................................................................3
5. Conclusion.......................................................................................................................4
References............................................................................................................................5

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1. Introduction
The project “My Health Record” system has been undertaken by the Commonwealth
Government of Australia with an aim of improving the quality of patient care. This new system
is expected to reduce several issues, which includes unavailability of the important information
associated with a patient’s health. This project will provide a much needed reformation in the
existing system will also address the escalating costs of the health care (Pearce & Bainbridge,
2014). The vision document that is to be prepared for the project outlines the problems,
capabilities and the benefits of the project.
2. Problems
The major problem with the existing system is that it becomes very difficult for the
physicians to track the health summary of a patient as it is a time consuming task to go through
each and every manual documents in order to have a detailed understanding of the patient’s
health. With the increasing use of technology and innovation in everyday’s work, it becomes
essential to innovate the process of providing medical services to the patient. Furthermore, it
becomes very much difficult for the people in rural areas to receive proper medical treatment.
This new system is expected to revolutionize the process of providing medication to the patients
(Thilakanathan et al., 2014). The health summary option will be a great help to the physicians to
understand the health condition of the patient. Another major problem associated with the
manual record keeping is its maintenance. It is problematic for the hospital authorities to
manually record and keep the data of every patient. It increases the risk of data inconsistency.
Manually stored data is not as efficient as the electronic record, which is easier to access. The

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project is expected to provide a much needed reform in the traditional ways of providing medical
services to the clients.
3. Capabilities
The new health care system “My Health Record” system that is to be developed is
capable of revolutionizing the ways of doing business. The system will be capable of providing a
digital summary of the health information of a particular person so that it becomes easier for the
physicians to provide required medication services to the patients (Koh, et al., 2013). The system
although deals with the storage of health information of patients over internet, it is completely
secure as the confidential information of the patient will be secured by proper authorization. The
information will be accessed by the person whom the patient gives access to the health
information. The system will be developed with the highest level of security so that the patients
can trust the system with their sensitive and confidential health information. The patients’ record
will be stored over cloud and therefore, it is not required for the patients to maintain complex
hardware. The health record system can be accessed by different digital devices such as mobile,
tablets, PCs and notebooks (Charles, Gabriel & Furukawa, 2013). The system will provide 24*7
connectivity to the health records and the associated medication services. With a user-friendly
interface, it is expected that the system will be adopted by many patients. It will further be
beneficial to the patient of rural areas who are not able to receive proper medication services due
to geographical distance. Therefore, it can be said that the system is capable of revolutionizing
the way of providing medical services to the patients (DesRoches et al., 2013).
4. Benefits
The benefits of implementing the “My Health Record” system are as follows-

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1. My Health Record system will provide a better access to the health care information to
the patients and the physicians. This is possible as the healthcare information of the patients is
available at one place and is accessible online.
2. The new system will no doubt provide a better security and will improve the safety in
storing the health information online over manual record keeping (Bowman, 2013).
3. It is more convenient to use a digital health record system as the patient of the
physician do not need to memorise the health history such as medicinal history, details of chronic
condition and recent tests.
4. It will provide the much needed privacy by safeguarding the information by proper
authentication control and encryption.
5. Conclusion
After analysing the problems capabilities and the benefits of the “My Health Record”
system, it can be concluded that it is essential to implement the system in order to improve the
quality of providing services to the patients and in reducing the rate of hospital admission. This
system is safe and secure to be implemented and therefore the project should be initiated as soon
as possible.

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References
Bowman, S. (2013). Impact of electronic health record systems on information integrity: quality
and safety implications. Perspectives in Health Information Management, 10(Fall).
Charles, D., Gabriel, M., & Furukawa, M. F. (2013). Adoption of electronic health record
systems among US non-federal acute care hospitals: 2008-2012. ONC data brief, 9, 1-9.
DesRoches, C. M., Charles, D., Furukawa, M. F., Joshi, M. S., Kralovec, P., Mostashari, F., ... &
Jha, A. K. (2013). Adoption of electronic health records grows rapidly, but fewer than
half of US hospitals had at least a basic system in 2012. Health Affairs, 32(8), 1478-1485.
Koh, H. K., Brach, C., Harris, L. M., & Parchman, M. L. (2013). A proposed ‘health literate care
model’would constitute a systems approach to improving patients’ engagement in
care. Health Affairs, 32(2), 357-367.
Pearce, C., & Bainbridge, M. (2014). A personally controlled electronic health record for
Australia. Journal of the American Medical Informatics Association, 21(4), 707-713.
Thilakanathan, D., Chen, S., Nepal, S., Calvo, R., & Alem, L. (2014). A platform for secure
monitoring and sharing of generic health data in the Cloud. Future Generation Computer
Systems, 35, 102-113.