Identifying Strengths and Weaknesses in Group Communication Skills

This report identifies and analyzes the strengths and weaknesses of a group's communication skills, highlighting the importance of effective communication in achieving organizational goals. Strengths include the use of understandable language, a well-structured report format, paraphrasing skills, feedback incorporation, editing and proofreading practices, effective use of executive summaries, email communication, internal company blogs, and instructional documents. Weaknesses include the overuse of formality in certain communication contexts. The report concludes that leveraging communication strengths is crucial for individual and team success and recommends strategies for improving corporate communication culture through training, learning materials, experience sharing, new policies, style guides, and intranet utilization. The analysis draws upon examples and student feedback to illustrate key points and emphasizes the need for continuous improvement in communication practices.

IDENTIFICATION OF THE STRENGTHS
AND WEAKNESSES IN THE GROUP'S
COMMUNICATION SKILLS

EXECUTIVE SUMMARY
Effective communication is considered one of those strategic elements in the world of
business play significant role in the context of organizational growth and success. It is defined as
key skill that help individual person to achieve set goals, whether they are small, large or
medium term. The study has been highlighted the strengths and weaknesses of group
communication skills that had impacted current practices and activities of individuals.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................4
FINDINGS.......................................................................................................................................4
CONCLUSION................................................................................................................................6
RECOMMENDATIONS.................................................................................................................7
REFERENCES................................................................................................................................8
APPENDIX......................................................................................................................................9

INTRODUCTION
Communication term refer to essential capability of individual person that they used to
share and collect important information, while performing specific role, either individually or in
a group of people's. With the rapid growth of communication various form of computer-
mediated communication have developed that may include email, twitter and various other.
There is various form of communication that may include the paragraphs, email and various
other. By using email, as specific source of effective communication, individuals obtained desire
outcomes as they successfully share useful data with other, who can use the same to achieve an
aim. The current assignment will explain the strengths & weaknesses in group's interaction
competencies. Various factors of communication will be discussed in the report that would either
be count as strength and weakness which is further supported with the evidence. The concept of
email along with the use of formality in the writing is also a part of the report.
FINDINGS
Communication factor:
There is various factor which are associated with the communication that may include the
language. The use of active voice although beneficial but the instead of active voice the passive
voice is more clarify the reasons. In order to ensure the knowledge and information in relation
with the voice an actual writing from class forum was conducted that check the knowledge of
voice among students. Under this class writing the post made by the group along with
determination of language as strength and weakness is also found under the session.
Group communication skills may focus on making each para comprehensive, which allow
them and other teams to understand the information appropriately, instead of making any
confusion about the same data.
The weaknesses of Group communication lead to decrease the effectiveness of each
group. For example, inappropriate practice of using specific or all types of communication types
that may put negative impact on process of information sharing.
The communication factor also includes:
Formality:
This is counted as weakness factor of communication for my group, under which the
formal language need to be used that will raise the value and meaning of message.

This can be evidenced with the factor that the persistence of formality would lead to
reduce the impact of effectiveness of message and team work. The method of formality is mainly
useful in respect to one-on-one communication or in meetings.
Therefore, with respect to group communication the formality factor act as weakness and
may affect the aim of the team communication.
Language:
This is a major strength of my group under which we use the language which is most
understandable.
As it is evidence that language of communication must be effective so that it can raise the
meaning of communication. In case of group work or communication the language need to be
simple and easy so that it can raise the meaning of message along with understanding.
Thus, simple and understandable language my team efficiency has been raised and thus
counted as strength of my team.
Report writing:
Paragraph structure:
Keeping the structure of report to be adequate initiates with the introduction followed
with main body and conclusion paragraph is counted as main strength of teamwork.
This is evidence with the efficiency and improved meaning of the message.
Thus, with the concerned structure of report, the effectiveness of communication has
been raised and thus act as strength.
Report structure:
It is important that the structure of the report must be adequate so that it can raise
effectiveness of communication and thus act as strength with respect to my team.
This can be evidence from the structure of the report which must include the paragraphs
under which the initial paragraph shows the introductory session followed with main body and
conclusion bearing paragraph.
Thus, following of this structure is counted as strength of my team work.
Paraphrasing:
This is also a strength of my team and team work.

This can be supported with the evidence that this factor in related with the
communication under which with the aspect of paraphrasing the meaning of the message will
remain same but it may also present the new idea.
Therefore, this is strength because it will allow the safeguarding from academic
misconduct.
Feedback:
This is also counted as strength for my team because with the receiving of feedback we
make improvement.
This is evidence with its importance in terms of improvement of communication because
with the receiving of feedback an improvisation can be made towards the learning and
improvement in communication.
Therefore, it is also a strength of my teamwork.
Editing and proofreading:
With the method of editing and proofreading the errors in the communication can be
erased and reduced. Thus a following of this practice is counted as strength of my team and its
work.
This will also lead to make the communication to be effective and adequate along with
raising of understanding.
Therefore, this is also counted as a strength of my teamwork.
Specific document type:
Executive summary:
This is an important factor that is related with communication. Since, delivery of message
through a short paragraph is made through the summary and thus counted as strength.
With the use of executive summary, a detailed meaning of the entire report can be
understood which would act as strength and thus raise the meaning of the report.
Therefore, it is the main strength of my group which raise the efficiency of the document.
Email communication:
This is one of the major and modern form of communication under which with the help
of electronic means and network the communication can be made performed. This is the strength
of my teamwork because it raises the efficiency of communication in terms of transmission.

This is counted as advantageous in case of team communication which can be evidenced
as: it leads to easy and fast sharing of messages and information among the team. This was also
analysed when the students were asked to give answer about the form of communication in
formal manner i.e. in example 2.
Therefore, with the raising of speed and delivery of message become easy and thus
counted as major strength of my team work.
Internal company blogs:
With respect to internal company blog the communication can become strong in terms of
transmitting information with the help of internal blogs. This is counted as strength because it
leads to fast and effective transmission of information.
This can be evidence from the advantage of internal company blog which raise them
effectiveness of communication and thus emerge as a strength which help in easy transmission of
information.
Instructional documents for staff:
With the method of Instructional method, the communication of instruction and method
of working can be strengthening. This will also lead to raise the effective working because of the
clarity in the instruction and thus counted as major strength of my team work.
This can be evidence from the sharing of instructional document and thus raise the
efficiency and finally emerge as an advantage for my team work.
In addition of this it was also found that:
While looking towards the example 1 in relation of communication definition majority of
student said that effective interactive skill is defined as one of the best human capabilities that
they may use to conduct varied practices and procedures. The most effective process that a
person may effectively conduct with the help of this competence is group interaction, which in
turn provide a lot of benefit to them (Bovee & Thill, 2018). Likewise, with the development of
technology the other communication has added that may include email, twitter, paragraph and
other. It is quite important for a person to select specific form of communication as there are
varied types of approaches to conduct the same practice available and these are;
Improvement of communication form:
With the changing form of business there is a simultaneous need of improvement in the
form of communication too. This may include the aspect of digital communication like the email.

With such improvement the communication can be made easy (Godfrey, 2018). This can be done
from the infusion of technology within the present form of communication.
CONCLUSION
By summing up above discussion, it has been summarized that individual group member
has achieved their strategic objectives and goals, by using the key strengths related to effective
communication skill. They had developed further aims which is important for them to fulfil in
appropriate manner by using the same element related to similar term. The utilization of current
competency enable all the team member's to become a productive and star candidate, who are
capable to accomplish each task in appropriate way, without making any major mistake that lead
to decrease organizational performance and affect success factors. Furthermore, from above
analysis, it has been concluded that development of strategic plan is quite essential, because has
enabled person's to overcome the adverse impact on group communication skill weaknesses that
decreased their performance and success criteria. By following key suggestions, they will
overcome the further and current situation that is essential for candidates.
RECOMMENDATIONS
 In order to make an improvement in the corporate culture, training is it is highly
recommended. This is because with the mode of training to employees the
communication and its efficiency can be raised that will lead to effective transmission of
information and thus bring clarity.
 In addition of this providing of new learning material to staff is also highly recommended
so that it will raise the understanding and knowledge among the employees in relation
with communication. With the learning material new insight can be provided to
employees which will raise the communication effectiveness.
 In order to make further improvement of corporate culture sharing of experience is also
recommended. With this practice an advancement in the communication can be raised
because of mutual sharing of experience and mistakes.
 In the same way an introduction of new policies is also recommended with reference to
raise in the effectiveness of corporate communication. With the making of policies, the
practice of communication can be made incorporated in the corporate.

 An use of style guide is also recommended with reference to the improvement of
corporate culture. With the use of adequate style and its adoption like the practice of use
of formal communication in the business meeting will lead to motivate the employees
and thus the overall corporate communication can be raised.
 In order to make the communication to be effective the use of intranet is highly
recommended so that sharing of information can be easy and adequate. With the
concerned technique the team communication can be promoted along with making it to
be strong.

REFERENCES
Books and journals
Abbas, H. S. and Mohammed, Q. Q., 2021. Assessment The Level Of Use Interpersonal
Communication Skills Among Nurses Working In Psychiatric And General Wards At
Teaching Hospitals In Baghdad City: Comparative Study”. NVEO-NATURAL
VOLATILES & ESSENTIAL OILS Journal| NVEO. pp.13105-13115.
Available via Kortext and the following link: https://read.kortext.com/reader/epub/632256‘How
to Use Your Reading in your Essays’ (Godfrey, 2018)
Available via the digital library or the following link:
https://ebookcentral.proquest.com/lib/anglia/reader.action?docID=6235054
Banerjee, S. C and et.al., 2021. Oncology care provider training in empathic communication
skills to reduce lung cancer stigma. Chest. 159(5). pp.2040-2049.
Business Communication Today’ (Bovee & Thill, 2018)
Roghanizad, M. M. and Bohns, V. K., 2021. Should I Ask Over Zoom, Phone, Email, or In-
Person? Communication Channel and Predicted Versus Actual Compliance. Social
Psychological and Personality Science. p.19485506211063259.
Online references
E-mail., 2022. [Online]. Available from < https://www.britannica.com/technology/e-mail>
Pumble, 2021. The Communication Skills of Effective Communicators. [Online] Available at:
https://pumble.com/learn/communication/skills-of-effective-communicators/

APPENDIX
Example 1
Example 2

Example 3