Business Communication: Analyzing a Team Meeting Announcement Email

This case study examines a team meeting announcement email from a senior manager to a professional-meetings coordinator, focusing on the agenda and objectives of the meeting. The agenda includes discussions on individual performances, expectations from the company, team challenges, introductions of new team members, recognition announcements, and communication of new organizational goals. The email also mentions a team lunch to foster team bonding. The analysis centers around the effectiveness of the communication in conveying the meeting's purpose and ensuring team members are well-informed and prepared. Desklib provides students with access to similar solved assignments and study tools to enhance their learning.

Running Head: COMMUNICATION
0
Communication across contexts
(Student Details: )
3/22/2020

COMMUNICATION 1
Email
Alvin,
Greetings of the Day!!!
As we were supposed to have a team meeting during the week only, but due to some
unavoidable professional meetings and tasks, I could not inform you to organize one. I am
sure that being a Professional-Meetings Coordinator you must have communicated the team
members about the delay of the team-meeting. Now that, it’s the time, I think we should
organize this meeting where we are going to discuss the following things as the agenda of the
meeting:
1. Individual performances for the last 6 months will be discussed along with set targets
2. Individual expectations for the next 6 months will be discussed from the company end
3. The team challenges and issues, faced by the team will be discussed thoroughly so
that we can address them.
4. The new joining in the team will get introduced to all of the team members.
5. The rewards and recognition names for the last 3 months will also be announced in
the meeting only.
6. There are some new organizational short-term goals set by the CEO of the company,
will be communicated to the team members.
7. Post official meeting, there will be a small informal team lunch will take place at
Hilton Hotels near to our office premises to spend some quality time with each other.
8. I am looking forward to seeing you at the conference room of the office on 28th March
2020 at sharp 10 A.M. with all of the team members informed regarding the meeting
agenda.
Regards,
James
Senior Manager