Project Management Project: Annapurna Trekking Trip Plan

This project management assignment details the organization of a 14-day trekking trip around the Annapurna Massif in the Himalayas by a travel agency named “Mountain Escape.” The project encompasses various crucial elements, including an overview of the project, the role of the project manager, identification of problems and opportunities, business benefits, assumptions, stakeholders, constraints, deliverables, success criteria, project scope, milestones, budget, risk contingency plan, and communication plan. The project aims to expand the agency's business by offering trekking trips, focusing on moderate-level hikers. The project meticulously outlines the budget, risk mitigation strategies, and communication plans. It also covers project planning, budget estimation, stakeholder analysis, and risk management. The project successfully addresses all the necessary aspects of project management for the trekking trip, providing a detailed plan for its execution and completion. The project emphasizes the importance of customer service and the successful completion of the project within the estimated budget and time. The budget breakdown includes costs for project managers, tour planners, air tickets, hotels, land transport, and other essential expenses. The project also includes a detailed risk contingency plan and a communication plan to ensure effective project management.

Running head: PROJECT MANAGEMENT
Project name: Organizing a trekking trip around the Annapurna Massif in the Himalayas
Name of the Student
Name of the University
Author’s Not

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PROJECT MANAGEMENT
Table of Contents
1. Overview of the project...............................................................................................................2
2. Project manager...........................................................................................................................2
3. Problem/Opportunity...................................................................................................................2
4. Business benefits.........................................................................................................................3
5. Assumptions................................................................................................................................3
6. Stakeholders.................................................................................................................................3
7. Constraints...................................................................................................................................4
8. Deliverables.................................................................................................................................5
9. Success criteria............................................................................................................................5
10. Scope of the project...................................................................................................................5
11. Milestones..................................................................................................................................6
12. Budget........................................................................................................................................6
13. Risk contingency plan................................................................................................................7
14. Communication plan..................................................................................................................8
Bibliography....................................................................................................................................9

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PROJECT MANAGEMENT
1. Overview of the project
The project mainly focuses on an organization named “Mountain escape” which is one of
the travel agency that mainly helps in offering a range of trekking and hiking holidays. The client
organization has organized a 14 days trekking trip around the Annapurna Massif in the
Himalayas. The trip that was organized is only for the moderate level hikers. The package of the
trip mainly includes accommodations, transfers meals, insurance as well as Sherpa’s. As the
organization wants to expand its business, it arranged a trekking trip at a reasonable price for
attracting customers so that they can get the opportunity to expand their business successfully.
2. Project manager
The project manager is the person who is mainly responsible of initiating, planning,
executing as well as controlling the closure of the project successfully. In this project, the project
manager has been appointed by the organization “Mountain Escape” for organizing a trekking
trip around the Annapurna Massif in the Himalayas. The trip is mainly aimed for the moderate
level hikers. The project manager mainly engages in producing a project scoping report that
mainly include schedule as well as charter in order to undertake the project properly.
3. Problem/Opportunity
As the organization “Mountain Escape” is planning to grow its entire business in order to
provide trips in the Himalayan region, the trekking trip around the Annapurna Massif is quite
advantageous. It is found that if the organization is able to provide proper service of trekking trip
then more customers will get interested in the trip. This is considered as an opportunity for the

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PROJECT MANAGEMENT
organization as the organization will be able to expand its business in short period of time I they
gain more number of customers.
4. Business benefits
The business benefits of the trip mainly include:
Enhanced revenue: Due to undertaking the trip, the revenue of the organization
“Mountain Escape” increases.
Gaining customers: Due to proper customer service during the trip, more customers will
get interested for the trip which will be helpful in enhancing the number of customers.
Expansion of the business: If the organization is able to provide proper service to the
customers then the customers will get interested to engage in trekking trip under the guidance of
the organization which will be helpful in expansion of the business.
5. Assumptions
The assumptions that are generally made within the project are as follows:
 The trekking trip will be completed within the estimated time
 The entire budget that is needed for completing the trip is around AUD 41,380
 The project will provide proper experience of trekking to the travelers.
6. Stakeholders
The stakeholders who are mainly involved within the project are as follows:

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PROJECT MANAGEMENT
Budget planner: The budget planner is the person who mainly engages in managing the
budget that is mainly associated with the project.
Project planner: The project planner is the person who mainly engages in planning the
entire project so that the entire plan for the trekking trip will be developed successfully.
Tour planner: The tour planner is the person who mainly engages in planning the tour of
the project in order to provide proper trekking experience to the customers.
Project manager: The project manager is the person who has the entire responsibility of
planning, initiating, executing as well as controlling the trip plan successfully within the assumed
time and budget.
7. Constraints
The constraints of the project include:
Budget: The entire project must be successfully completed within the estimated budget.
If the project managers are not able to complete the plan for the trekking trip within budget then
they will face number of financial issues as well as challenges.
Time: The entire plan of trekking must be completed within the estimated time otherwise
extension in project schedule will enhance the project cost that will create financial burden on
the organization.
Scope: The project must progress as per its scope in order to complete the entire trekking
plan with the estimated budget as well as time.

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PROJECT MANAGEMENT
8. Deliverables
The deliverables of the project include the following:
 Project plan
 Project reports
 Sightseeing analysis report
 Better customer service
 Providing proper experience of trekking to the clients or travelers
9. Success criteria
The success criteria of the project include:
Proper customer service: If proper customer service is provided to the customers by the
tour agency then the tour trip is considered to be successful.
Completion of project plan on time and budget: If the entire project is completed
within the estimated time and budget then it the project can be considered successful.
10. Scope of the project
The scope of the work mainly include
 Developing a plan for organizing a trekking trip around the Annapurna Massif in the
Himalayas
 To provide transfers, accommodation, meals as well as insurance facility to the
travelers
 To complete the trip within 14 days

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PROJECT MANAGEMENT
 To complete the entire project work within the budget
11. Milestones
The milestone of the project includes:
Task Name Completion date
Milestone 1: Completion of planning phase Mon 4/2/18
Milestone 2: Completion of project operational activities Fri 4/6/18
Milestone 3: completion of arrival and sight seeing Thu 4/12/18
Milestone 4: Completion of sight visit second trip Tue 4/17/18
Milestone 5: Completion of sightseeing third trip Wed 4/25/18
12. Budget
It is identified that the entire budget that is needed for organizing a trekking trip around
the Annapurna Massif in the Himalayas is around $43,925. The project manager will complete
the entire project within the estimated budget.
Resources Cost/hr Time (hr) Cost
Project manager 80 140 hr $11200
Tour planner 70 105hr. $7350
Project planner 70 105 hr $7350
Budget planner 70 105hr $7350
Air tickets $1,700.00
Hotels $2,000.00

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PROJECT MANAGEMENT
Land transport $925.00
Food and beverages $5,000.00
Insurance 1,050.00
Total budget $43,925
Budget in a time frame
WBS Task Name Duration Resource Names Cost
0
Organizing a
trekking trip around
the Annapurna
Massif in the
Himalayas
24 days $43,990.00
1 Initialization 10 days $9,100.00
1.1 Planning 6 days $4,240.00
1.1.1
Selection of
Theme
1 day Project Manager $640.00
1.1.2 Selection of place 1 day Project Manager $640.00
1.1.3
Schedules and
Dates Estimation
1 day Planner, Project Manager $1,200.00
1.1.4
Budget
Estimation
1 day Budget planner $560.00
1.1.5 Completing Plan 1 day Planner, Project Manager $1,200.00

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PROJECT MANAGEMENT
Development
1.1.6
Milestone 1:
Completion of
planning phase
1 day $0.00
1.2
Operational
Activities
5 days $4,860.00
1.2.1
Listing members
joining the program
1 day Project Manager $640.00
1.2.2
Booking of
flight, hotels and room
1 day
Air Tickets[1],Food &
Beverages[1],Hotel[1]
$2,300.00
1.2.3
Conveying
schedule of the trip
3 days Project Manager $1,920.00
1.2.4
Milestone 2:
Completion of project
operational activities
0 days $0.00
2 Project Execution 14 days $34,890.00
2.1
Arrival and Sight
Seeing
4 days $7,030.00
2.1.1 Flights Boarding 1 day Insurance[1] $50.00
2.1.2 Flight landing 1 day Airplane[1],Air Tickets[1] $1,200.00
2.1.3
Moving to
Booked Hotel
1 day Food & Beverages[1],Hotel[1] $1,100.00
2.1.4 Travelling to 1 day Food & Beverages[1] $175.00

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PROJECT MANAGEMENT
visitor places
2.1.5
Site seeing
around the Annapurna
Massif in the
Himalayas
4 days
Land Transport[1],Tour planner,
Planner
$4,505.00
2.1.6
Milestone 3:
completion of arrival
and sight seeing
0 days $0.00
2.2
Sight Visit Second
Trip
10 days $11,800.00
2.2.1
Arrival at the
Annapurna circuit
3 days Land Transport[1],Tour planner $1,705.00
2.2.2
Trekking travel
in counterclockwise
direction
5 days
Insurance[1],Planner, Project Manager,
Tour planner
$8,850.00
2.2.3
Experiencing
trekking
1 day Insurance[1],Tour planner, Planner $1,170.00
2.2.4
Enjoying the
fantastic mountain
scene
3 days Insurance[1],Land Transport[1] $75.00
2.2.5 Milestone 4:
Completion of sight
0 days $0.00

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PROJECT MANAGEMENT
visit second trip
2.3
Sight Visit Third
Trip
7 days $14,225.00
2.3.1
Site seeing at the
Annapurna base camp
5 days
Land Transport[1],Planner, Tour
planner
$5,625.00
2.3.2
Trekking
experience at Phoon
hill
6 days Insurance[1],Land Transport[1] $75.00
2.3.3
Side trip to
Tilicho lake
4 days Land Transport[1] $25.00
2.3.4
Visiting
muktinath temple
2 days Tour planner, Land Transport[1] $1,145.00
2.3.5
Sight visit Third
trip
1 day
Land Transport[1],Tour planner, Food
& Beverages[1]
$760.00
2.3.6
Ghyaru and
Nagawal
3 days Budget planner, Hotel[1],Insurance[1] $2,655.00
2.3.7
Side trip Kang La
Pass
4 days Insurance[1],Land Transport[1] $75.00
2.3.8
Visiting
Annapurna north base
camp
6 days Land Transport[1],Project Manager $3,865.00
2.3.9 Milestone 5:
Completion of
0 days $0.00

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PROJECT MANAGEMENT
sightseeing third trip
2.4 Returned to home 1 day $1,835.00
2.4.1
Arrival at
Brisbane Airport
1 day Airplane[1],Air Tickets[1],Insurance[1] $1,250.00
2.4.2
Travelling to
homes
1 day Land Transport[1] $25.00
2.4.3 Project Closure 1 day Planner $560.00
2.4.4
Milestone 6:
Completion of project
0 days $0.00
13. Risk contingency plan
Risk Description Impact Likelihood Responsible
person
Mitigation
steps
Slippage of
schedule
Schedule
slippage
obstruct the
completion of
project on time
High High Project
planner
Schedule must
be tracked
from to time
in order to
avoid
slippage.
Improper
management
Due to
improper
management,
project
High Medium Project
manager
Proper
management
strategies
must be

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PROJECT MANAGEMENT
manager faces
challenges in
executing the
project
utilized within
the project
Improper
customer
service
Improper
customer
services
creates
negative
impact on the
business
High High Quality
analyst
Proper
customer
service must
be provided in
order to attract
customers
14. Communication plan
Stakeholder Interest Communication
vehicle
Frequency
Project manager Project manager
discusses about
necessary
requirements of the
project with team
members
Email, face to face Weekly
Tour planner The tour planner Email, face to face When required

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PROJECT MANAGEMENT
discusses about the
planning that is made
Budget planner Budget planner
discusses about the
budget of the project
Email During project kick
off