MGT5IPM: ATA Solar Project in East Timor - Planning & Risk Management

This report presents a comprehensive analysis of the ATA's solar project in East Timor, focusing on the planning and execution phases. It begins with an introduction to the project's objectives, which include electrifying dwellings lacking access to the central power grid, emphasizing cost-effectiveness and eco-friendliness. The report details the project's scope, including the role of the ATA, funding sources from the East Timor government and Google, and the installation of solar panels. It outlines the project execution plan, covering technician training, installation procedures, and maintenance costs. The report also addresses challenges such as language barriers, financial constraints, and cultural diversity. Furthermore, the report presents a risk management plan, identifying and analyzing potential risks, including stakeholder engagement, non-cooperation from the local government, and equipment scarcity. The risk matrix prioritizes risks based on their potential impact, and the report discusses mitigation strategies for high, medium, and low-priority risks. The report concludes by highlighting the project's positive outcomes, particularly for the students of East Timor, who benefited from improved study conditions due to the availability of electricity.

Running head: SOLAR PROJECT IN EAST TIMOR
SOLAR PROJECT IN EAST TIMOR
Name of the student:
Name of the university:
Author Note:

1SOLAR PROJECT IN EAST TIMOR
Table of Contents
Part A; Planning Execution Plan...........................................................................................................2
Introduction.......................................................................................................................................2
Description of the Project..................................................................................................................2
Management of the project plan........................................................................................................3
Execution of the project plan.........................................................................................................3
Installation and the maintenance cost incurred..............................................................................3
Completion of the project..............................................................................................................3
Issues harnessed in the way of procurement of the project............................................................3
Conclusion.........................................................................................................................................4
Part B: Risk Management Plan..............................................................................................................4
Introduction.......................................................................................................................................4
Engagement of stakeholder and managing them (150)......................................................................5
Identification of the associated risks..................................................................................................5
Risk matrix........................................................................................................................................5
High priority risks..........................................................................................................................5
Medium priority risks....................................................................................................................6
Low priority risks..........................................................................................................................6
Analysis of risk..................................................................................................................................6
Execution...........................................................................................................................................6
References.............................................................................................................................................8

2SOLAR PROJECT IN EAST TIMOR
Part A; Planning Execution Plan
Introduction
The key objective of the solar project undertook by the ATA is to electrify the dwellings of
the EAST TIMOR that lacked the electrical connectivity from the centralised power grid. The project
needs to be cost effective that is minimum cost is required to be incurred after the execution of the
project and the post execution phase that is after the operational cost (Polo et al. 2016).
The methodology implemented after the successful implementation of the project
incorporates the installation of the soalr panels in the respective dwellings of the EAST TIMOR that
would eventually fetch the desired objective of lighting up the households of the EAST TIMOR. This
approach is indeed an eco-friendly approach, from the socio economic point of view (Polo et al.
2016).
The project will render the sustainable development of the citizens of the EAST TIMOR and
will result in the upliftment of the socioeconomic status of the citizens. This report has performed
detailed and thorough analysis of the procedures of the project.
Description of the Project
ATA is a non-profit Australian organization that renders social services for the well-being of
the society. Hence, for the purpose of successful implementation of the project, the financial back up
is required, which is rendered in terms of funding by the government and non-government
organizations. In the concerned case study, the funding is provided by the Government of EAST
TIMOR and the GOOGLE (Yenneti and Day 2015). The project owes its origin to render electricity
supply to the underprivileged dwellings of the EAST TIMOR that are not electrically attached to the
power grid.
The ATA has encountered the constraint to grant permission from the government to connect
those residences to the power grid. Hence, they have opted for this project with the sole objective of
installing solar panels in the residences of EAST TIMOR that will capture the solar radiation
emanating from the sun and will convert the same into electrical signals (Yenneti and Day 2015).
Afterwards, the signals will be subjected to rectification to remove the associated harmonics and then
the frequency of the signals will be normalised to transform them into the domestic frequency of
50Hz.
This solar electricity will entirely wipe out the hazards of using the kerosene for the purpose
of lighting up the lamps. As a consequence, the individuals would not be suffering from the health
issues caused by the hazards of the kerosene lamps (Kontopoulos et al. 2016). The students will be
the most beneficial in this regard as they would not be bothered with any sort of hindrances during the
procurement of their studies at the night time. ATA has the provision of mechanics and loco

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technicians who will render the services of imparting proper education to the individuals about the
proper use of the solar panel based appliances and at the same time they will also be equipped with
the potentials to execute the repair and maintenance activities associated with the solar panels.
Management of the project plan
Execution of the project plan
In this particular scenario, proper training needs to be imparted to the technicians. At the
initial stage, a random selection will be performed to choose two technicians from the EAST TIMOR.
The technicians needs to be well equipped in terms of electronics knowledge ( Kontopoulos et al.
2016). They should be equally competent to execute the procedures of implementation of the
following procedures- installation of the solar panel and the solar panel based appliances that will
lighten their dwellings, constant monitoring of the appliances and the electricity consumed per hour in
terms of KWH and transmit the corresponding data to the database of the ATA for the purpose of
keeping record of the average electricity consumption per house. This will help them to bring any up
gradations in the software and the hardware specifications of the concerned appliances. However, the
training imparted to the technicians would be provided by the CNEFP that is the partner of the ATA
for the purpose of rendering training to the technicians.
Installation and the maintenance cost incurred
The cost incurred after the installation of the solar panel based appliances in the dwellings of
the EAST TIMOR are very nominal, which is around $10. This expense needs to be incurred by the
citizens only (Relloso and Gutiérrez 2017). For the purpose of maintenance of the appliances and the
internet connectivity, the individuals are also required to pay $2. The maintenance cost includes the
cost incurred after the buying of the spare parts and the necessary components needed for the
installation aspects.
Completion of the project
The project needs to be completed within two successive dry seasons. This owes to the fact
hat the installation of the solar panels requires dry and sunny weather. The wet and rainy weather is a
constraint for the progression of the project and hence for the successful completion of the project, the
wet season nee3ds to be excluded (Relloso and Gutiérrez 2017). In accordance to the addressed
scenario, proper strategies are needed to be adopted to execute the entire set up within the stipulated
time frame of the dry season.
The ATA has outlines a project motto to render this service of lighting up the households of
the EAST TIMOR that essentially includes the 12 outskirts and 3 districts. The contrast that has been
drawn between the villages is based on the geographical diversity.
Issues harnessed in the way of procurement of the project
The issues that had been witnessed in due course of progression of the concerned project are
summarized below:

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1. The lingual barrier was a major constraint in the successful accomplishment of the
project.
2. The lack of financial support from the local government was another constraint in the
way of progression of the project.
3. For the successful procurement of the project, the establishment of a community was
a prerequisite. The prevailing community were unaware of the prospectus of the solar
panel project of the ATA thayt at the initial days was a major constraint in the
execution of the project (Pandey et al. 2016).
4. The diversification in terms of culture was another constraint.
5. The most striking challenge harnessed in due course of time was the methodology
deployed to search for the well-equipped and technically skilled technicians from the
squad of the villagers or outsourced from external sources.
6. The final constraint was the incapability of the villagers to meet the financial
requirements of the cost incurred after the installation purpose and the maintenance
aspect as well.
Conclusion
The report concludes that the project undertook by ATA was a challenging venture owing to
the endurance offered by the project against all the odds. The project has successfully mitigated the
thresholds of the hindrances and in due course of the progression of the project. The beneficial
outcomes were enjoyed by all the individuals of EAST TIMOR, irrespective of their non cooperation
behind the success of the progression of the project. They had to invest a nominal cost of $10 and $2
for the installation, repair and the maintenance based activities. Hence, the project eventually turned
out to be beneficial for them in the end. The students were the most benefited by this outcome. Now
the students can carry out with their studies at the night time.
Part B: Risk Management Plan
Introduction
Management of the risks that may entrain into the project at any point of its procurement is a
prerequisite for any project. The solar project undertaken by the ATA for lighting up the under
privileged dwellings of the EAST TIMOR, also requires proper and effective management of the
anticipated risks that may impose hindrance in the way of Procurement of the project (Bolinger and
Seel 2018).
The concerned managers in charge of the aligned project have successfully acknowledged to
address, analyse, identify and act accordingly to generate quick and effective responses that strictly
adhere to the project prospective. The fundamental constituents of the risk management procedure

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incorporates the provision of rendering the onset solutions that will effectively mitigate the evoked
risks in the scenario. The management of the risks become a prerequisite owing to the national
significance of the project in terms of fulfilling the national interests.
Engagement of stakeholder and managing them (150)
For any risk management plan, the involvement of the stakeholders is very crucial. The
project that has been undertaken by ATA, with the sole objective of bringing the light to the
unprivileged residences of EAST TIMOR that are not electrically connected to the central power grid,
involved the participation of the diversified stakeholders (Bolinger and Seel 2018).
ATA is a non-profit organization that render social services for the benefits of the society and
hence for this successful implementation of the projects undertook by them, funding is very essential
and this funding is facilitated by the stakeholders. The involvement of a change manager in this
scenario is a prerequisite in this event, owing to the cultural attributes. Hence, the engagement of a
change manager in the concerned scenario of the EAST TIMOR project would be a prerequisite for
the successful accomplishment of the project that will eventually benefit the citizens of EAST
TIMOR.
Identification of the associated risks
Special attention is required to highlight the concerned risks that will emerge out of the
procurement of the successful accomplishment of the concerned project. The risks are required to be
properly addressed, identified and mitigated. For the purpose of addressing the risks, the effective
understanding of the critical aspects of the diversified categories of risk is crucial ( Espinoza and Rojo
2015).
This understanding will help in the mitigating of the risks that will impose hindrances in the
way of progress of the project. The fundamental criterion is the identification of the potential risks,
succeeded by the effective and profound analysis of the same. The potential risks that may oppose the
successful progression of the project incorporates the following attributes (Espinoza and Rojo 2015).
The significant among them are the barriers in terms of language diversity, cultural diversity
which is the major inhibitor in the concerned scenario and the historical aspects which will fix the
final nail on the coffin. These are the possible risks that require attention and hence requires proper
mitigation approaches.
Risk matrix
High priority risks
1. The risks that deserves the most significant position in the concerned scenario are the non-
cooperation from the native government of the region where the project is going to be
implemented.
2. Non-cooperation from the members of the community.
3. Scarcity of the equipment needed to be installed for the execution of the project.

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Medium priority risks
1. The potential barriers that have been witnessed in terms of lingual diversity.
2. The unclarified requirements from the contractors.
3. The incompetency of the organization in securing the trade licence within the specified time
frame (Espinoza and Rojo 2015).
Low priority risks
1. The conflicts that arise owing to the amalgamation of diversified cultures.
2. The lack of proper training imparted to the technicians required for the purpose of installing
the solar panels (Espinoza and Rojo 2015).
3. The incompetency of the technicians in rendering proper education to the civilians about the
proper use of the solar panels.
Analysis of risk
The identification of the potential risks is followed by the analysis of the same for the purpose
of mitigating them to fetch the desired requirement of successful accomplishment of the project
objectives. Justified resolution is needed to be provided to the high prioritized risks, followed by the
reasonable resolution for the medium prioritized risks (Espinoza and Rojo 2015). There should be the
provision for the complete removal of the causative attributes to fetch the desired purpose of
mitigating the risk factors (Espinoza and Rojo 2015). Proper and profound analysis of the fact will
lead to the establishment of the notion that would render the understanding that will assist in the
selection of the proper vendors who will be in charge of the supply of the solar panels required for the
purpose of installation. Proper agreement should be present between the ATA and the native
government that will develop the conditions favourable for the concerned project. The government
performs the role of the stakeholder in this concerned scenario.
Execution
The execution phase of the solar project at EAST TIMOR undertook by the ATA, is directly
dependent on the cooperation of the government. Moreover, the funding for this project is also done
by the GOOGLE. Hence, the success behind the successful implementation of the project is facilitated
by the contribution of the local government and the GOOGLE, who are the prime stakeholders in the
provided scenario. Hence, to obtain the funding support from the above-mentioned two stakeholders,
it is a prerequisite to eliminate all the risks so that the project can be a successful venture and the
vendors can deposit their capital after the implementation purpose of the project (Bouhal et al)
The project will only be sanctioned by the two stakeholders after the proper reflection of the security
protocols of the project to mitigate and suppress the evolving risks. There should be proper
scrutinization of the vendors that will supply the solar panels required for the purpose of installation
to fetch the desired requirement of lighting up the deprived dwellings of ESAT TIMOR, that are not
electrically connected to the centralised power grid. The non-profit organization ATA is required to

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send their representatives in the targeted regions of the project to communicate with the colloquial
citizens, to understand their exact requirements and design the project specifications in accordance.

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