CPPDSM4019A Module: Auction Preparation and Complete Sale

This document outlines an assignment focused on the 'CPPDSM4019A Prepare for auction & complete sale' unit of competency, a core component of the Certificate IV in Property Services (Real Estate) program. The assignment details the assessment requirements, including the competencies to be assessed, required knowledge, and skills, as well as critical aspects and employability skills. It covers the implementation of auction marketing plans, preparation of auction documentation, planning and implementation of auction day procedures, and follow-up procedures after the auction. The document also includes assessment tools like written portfolios and observation checklists, along with information on reasonable adjustments, academic misconduct, and assessment procedures. The assignment emphasizes practical application, requiring students to demonstrate knowledge of auction processes, ethical standards, and relevant legislation. The assessment covers topics like auction marketing, documentation, procedures, and post-auction follow-up, providing a comprehensive overview of the auction process in real estate. Students can find comprehensive solutions, past papers, and solved assignments on Desklib to aid in their study and understanding of the assignment.

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Prepare for auction and Complete Sale
Student’s Name
Institution
Date

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CPPDSM4019A
Prepare for auction & complete sale
Participant Assessment
Information and Tools
Australian College of Business and Training
ABN: 871 401 337 95 Provider no.: 40493
Level 7, 32 Martin Place, Sydney, NSW 2000
Phone: [phone] Fax: + 61 2 9222 18 05
E-mail: [e-mail]
Website: www.auscbt.com.au
Contents 1. Purpose of this document
2. Competencies to be assessed
3. Required knowledge
4. Required skills
5. Critical aspects
6. Employability skills to be assessed
7. Context of and specific resources for assessment
8. Methods of assessment
9. Reasonable adjustments in assessments
10. Perceived academic misconduct
11. Assessment tools
11.1 Assessment tool 1: Portfolio of written answers
11.2. Assessment tool 2: Observation Checklist
12. Procedures of assessment submission
13. Recognition of prior learning
Appendix I. Program & Trainee Information
Appendix II. Results Sheet
Appendix III. Assessment Submission Cover Sheet
Appendix IV. Workplace Observation Checklist
1. Purpose of this
document
This document provides an introduction to the assessment and
procedures for evaluating a participant’s achievement of
competency in ‘CPPDSM4019A Prepare for auction &
complete sale’ unit of competency. It incorporates details on
the competency, knowledge and evidences a participant
should be able to demonstrate to be deemed competent in this
unit. This document also includes the assessment tools
through which a participant would be assessed in the unit.
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2. Competencies to be
assessed
The NSW Office of Fair Training requires (along with other
conditions) proof of successful completion of the following
five core units and 19 elective units (the total being 24 units)
in order to award an individual with Certificate IV in Property
Services (Real Estate).
5 Core units
1. CPPDSM4007A - Identify legal and ethical
requirements of property management to complete
agency work
2. CPPDSM4008A - Identify legal and ethical
requirements of property sales to complete agency
work
3. CPPDSM4009 - Interpret legislation to complete
agency work
4. CPPDSM4015B - Minimise agency and consumer risk
5. CPPDSM4080A – Work in the real estate industry
19 Elective Units
1. CPPDSM4003A - Appraise property
2. CPPDSM4005A - Establish & build client/agency
relationships
3. CPPDSM4006A - Establish & manage agency trust
accounts
4. CPPDSM4049A - Implement maintenance plan for
managed properties
5. CPPDSM4010A - Lease property
6. CPPDSM4011A - List property for lease
7. CPPDSM4012A - List property for sale
8. BSBRKG304 - Maintain business records
9. BSBLED401 - Develop teams & individuals
10. CPPDSM4056A - Manage conflict & disputes in the
property industry
11. BSBSMB406 - Manage small business finances
12. CPPDSM4022A - Sell & finalise the sale of property
by private treaty
13. CPPDSM4020 - Present at tribunals
14. CPPDSM4016A - Monitor & manage lease or tenancy
agreement
15. CPPDSM4017A - Negotiate effectively in property
transactions
16. CPPDSM4019A - Prepare for auction & complete sale
17. CPPDSM4014A Market property for sale
18. CPPDSM4036A Broker sale of industrial, commercial
and retail property
19. CPPDSM4013A Market property for lease
This assessment will address the requirements of Module four:
CPPDSM4019A Prepare for auction & complete sale unit.
There will be a series of face to face activities that will be
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conducted over the whole program. These will contribute to
your assessment of competency in this unit. Your active
participation in the group activities and your general
communication will all contribute to a successful assessment
of competency.
The participant (You) should be able to demonstrate
competency in the following elements/skill sets and
performance criteria to be deemed competent in this unit.
These are listed below. The full unit of competency can be
accessed from
https://training.gov.au/Training/Details/CPPDSM4019A.
The following elements and criteria need to be met in order to
achieve competence in this unit.
Element Performance Criteria:
1. Implement auction
marketing plan
1.1 Agreement to auction is obtained from seller according to
agency practice and legislative requirements.
1.2 Auction marketing plan is confirmed with seller in line
with agency practice, ethical standards and legislative
requirements
1.3 Descriptions of property to be auctioned are prepared for
use before and during auction
1.4 Auction marketing plan, including inspections, open
houses and relevant security arrangements, is implemented in
line with agency practice, ethical standards and legislative
requirements.
1.5 Marketing is monitored on a regular basis to establish
effectiveness of marketing plan.
1.6 Enquiries from prospective buyers and other interested
parties are addressed and where required copies of relevant
documentation are provided.
1.7 Offers from prospective buyers prior to auction are
referred to owner in line with agency practice and legislative
requirements.
1.8 Regular reports on auction marketing are communicated to
seller.
2. Prepare auction
documentation
2.1 Purpose and content of auction documentation are
explained to seller.
2.2 Auction documentation is prepared in a manner consistent
with seller instructions, marketing plan used to manage the
auction program, agency practice, ethical standards and
legislative requirements.
2.3 Assisting professionals are followed up in a timely
manner to ensure that auction documentation is completed
prior to auction date.
3. Plan auction day
procedures
3.1 Auction day procedures are confirmed with seller in line
with agency practice, ethical standards and legislative
requirements.
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3.2 Property is inspected by auctioneer prior to auction day
according to agency practice and legislative requirements.
3.3 Reserve price is confirmed with seller in line with agency
practice, ethical standards and legislative requirements.
3.4 Staff, equipment, promotional materials and other
requirements for auction are identified and arrangements are
made to ensure their availability on auction day
4. Implement auction
day procedures
4.1 Auction area is prepared , including deployment of staff,
and promotional materials and equipment consistent with
agency practice
4.2 Auction documentation is prominently displayed
consistent with agency practice and relevant legislation.
4.3 Property inspection is facilitated on auction day prior to
the commencement of the auction.
4.4 Questions from interested parties are answered or referred
to informed sources in line with agency practice and ethical
standards.
4.5 Auction day procedures are implemented in line with
agency practice and legislative requirements .
5. Complete follow-up
procedures after
auction sale
5.1 Follow -up procedures are implemented if property is sold
in line with agency practice, ethical standards and legislative
requirements.
5.2 Sales documentation is accurately completed in line with
agency practice and legislative requirements.
5.3 Follow -up procedures are implemented if property is
passed in consistent with agency practice, ethical standards
and legislative requirements.
5.4 Accurate sales data is compiled that reflects auction
outcomes for use in follow-up procedures.
5.5 Appropriate records of attendance or interest are compiled
to expand agency contact lists of potential clients identified
through the auction process.
5.6 Publication of auction results and post-auction information
is arranged in line with agency practice and legislative
requirements.
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3. Required
knowledge to be
assessed
• auction day procedures
• auction documentation, including:
• authorities
• contracts
• display
• statutory and agency documentation
• auction equipment, including:
• audiovisual equipment
• bell
• display boards
• flags
• gavel
• lectern
• signs
• stickers
• auction marketing plan, including:
• advertising and promotional strategies
• communicating with sellers
• contact with prospective buyers
• offers prior to auction submitted by prospective buyers
• outcomes of auction marketing
• post-listing conference
• property descriptions
• reasons for confirming auction marketing procedures
and expenses
• auction process
• follow-up procedures if property is passed in, including:
• highest bidder
• other bidders
• seller
• follow-up procedures if property is sold, including:
• buyer
• losing bidder
• other bidders
• seller
• negotiation techniques
• preparation of auction area, including:
• auction equipment
• distractions and hazards
• property inspection
• security
• relevant federal, and state or territory legislation and local
government regulations relating to:
• auctions
• anti-discrimination and equal employment opportunity
• consumer protection, fair trading and trade practices
• employment and industrial relations
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• financial services
• OHS
• privacy
• property sales
• reserve price, including:
• definition
• purpose
• setting
• risks and risk management strategies
sales data, including:
• collection techniques
• reasons for collection
• types of data
sales documentation, including:
• contract for sale of real estate
• declaration of selling agent
• finance statement to purchaser
• receipts for purchase money paid
• vendor's statement
records of attendance and interest in auction, including:
• collection techniques
• reasons for collection
• types of data.
4. Required skills to
be assessed
• ability to communicate with and relate to a range of people
from diverse social, economic and cultural backgrounds and
with varying physical and mental abilities
• analytical skills to interpret documents such as legislation,
regulations, contracts of sale and auction rules
• application of risk management strategies associated with
preparation for an auction
• computing skills to access agency databases, send and
receive emails and complete standard forms online
• decision making and problem solving skills to analyse
situations and make decisions that are consistent with
legislative and ethical requirements
• literacy skills to access and interpret a variety of texts,
including legislation and regulations; prepare general
information, papers, formal and informal letters, reports and
applications; and complete standard forms
• negotiation skills to assist clients to establish auction
marketing plans, reserve price and auction day procedures
• numeracy skills to calculate auction marketing expenses
• planning, organising and scheduling skills to undertake
work-related tasks associated with preparing for an auction,
including determining staff and equipment requirements
• research skills to identify and locate documents and
information relating to the sale of property by auction
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5. Critical evidence A person who demonstrates competency in this unit must be
able to provide evidence of:
• knowledge of auction marketing procedures
• knowledge of ethical standards, legislative and regulatory
requirements and agency practices associated with
preparation for an auction
• planning and implementing an auction marketing plan in line
with agency practice and legislative requirements
• planning and implementing auction day procedures in line
with agency practice and legislative requirements
• preparing auction documentation consistent with seller
instructions, marketing plan used to manage the auction
program, agency practice and legislative requirements
• taking instructions on reserve price from seller in line with
agency practice and legislative requirements.
6. Employability skills
to be assessed
This unit assessment contains the assessment of employability
skills as well. For details on employability skills assessment
requirements please refer to
http://employabilityskills.training.com.au/
7. Context of and
specific resources for
assessment
To support the assessment process and delivery of this unit
you will be provided access to appropriate documentation and
resources normally used in the workplace including the
following:
• Access to suitable simulated or real opportunities and
resources required to demonstrate your competence in this
unit.
• Access to a register provider of assessment services.
• Access to appropriate support to undertake assessments
• Where applicable, physical resources would include
equipment modified for people with disabilities.
• Assessment processes and techniques would be culturally
appropriate, and appropriate to the language and literacy
capacity of the candidate and the work being performed.
8. Methods of
assessment
A range of methods as following will be used to assess your
competence in this unit:
• Completion of written answers in a portfolio
• Observation of skills and knowledge in a Real Estate
workplace
9. Reasonable
adjustments in
assessments
ACBT fully adheres to the principles of the Disability
Discrimination Act, 1992. Wherever feasible and practicable
the trainers and assessors of this unit will take into
consideration your special needs, which may arise because of
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your physical or psychological disability or because of
deficiency related to language and numeracy skills.
However, while making such adjustment the integrity of the
unit and its requirements will not be compromised (this means
you have to demonstrate the achievement of required skills
and knowledge at the specified standards).
Reasonable adjustment will be made on case-by-case basis
considering your personal situation.
10. Perceived
Academic misconduct ACBT is committed to academic integrity and the promotion
of ethical perspectives and standards in all its training and
assessment services. It expects its participants to respect these
values.
Academic misconduct may include plagiarism, cheating and
collusion including other unwanted academic behavior’s in
undertaking assessments. Academic misconduct, depending on
the seriousness, could lead to a warning, ‘Not Yet Competent’
grade, reprimand, replacement examination and even
suspension or expulsion.
These rules apply in the context of the assessment of this unit.
Please refer to the Participant Handbook for more information
on academic misconduct and do not put yourself in any form
of difficulty by pursuing the activities which are perceived by
the College as unethical.
11. Assessment Tools
Instructions for
assessor:
The following range of assessment tasks are to be undertaken
over the given 18-month period during the face to face classes
and workplace, with the view of creating opportunities for the
participant to build confidence in preparing for auction &
complete sale and for their performance in the work place and
in class reflects the scope addressed in the training package as
well as the requirements of a functioning real estate
workplace.
As these assessments are part of a structured learning
experience the evidence collected must relate to a number of
performances assessed at different points in time and
separated by further learning and practice with a decision of
competence only taken at the point when the assessor has
complete confidence in the participant's competence.
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Participants must provide correct answers in 100% of the short
answer questions and scenario. Answers must be marked
according to the guidelines provided in
CPPDSM4019BPrepare for auction and complete sale–
Assessor Guide.
A random sample of 10% of completed assessments will be
the subject of moderation by external assessors on a quarterly
basis. It is an expectation of ACBT that you will be part of
that moderation activity as part of your professional
development.
Instructions for
Participants:
These assessments are to be undertaken over the given 18-
month period during the face to face classes and workplace,
with the view of creating opportunities for you to build
confidence when preparing for auction & complete sale and to
ensure your performance in the work place and in class
reflects the scope addressed in the training package as well as
the requirements of a functioning real estate workplace.
The purpose of this assessment is to test your theoretical and
practical application of skills and knowledge in a real estate
workplace.
The college has provided the necessary workplace resources
and materials to undertake this assessment. Before you
undertake this assessment make sure you have clearly
understood the marking criteria and requirements for this unit
which should be read before class and is discussed in class by
your trainer/assessor. Unless otherwise stated, this is an open
book assessment.
The outcome of this assessment will be either ‘Satisfactory’ or
‘Not Yet Satisfactory’. If your result is ‘Not Yet Satisfactory’
you will be advised by your trainer/assessor about the options
available to you. You will receive feedback and results of this
assessment within three (3) days of your submission.
You have rights to appeal against the outcome of this
assessment following College appeal procedures if you are not
happy with your outcome. However, it is advisable to talk to
your trainer/assessor first.
Participant’s Full
Name
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I agree that I am ready to be assessed
Participant signature
Date
Assessment Tool 1
Portfolio of Written Short Answers
Instructions to participant: The purpose of this assessment is to test your knowledge
required to prepare for auction & complete sale.
There are 20 questionsin this assessment. Each question
should take approximatively 20 – 80 minutes depending on
the nature of the question. The estimated time has been
specified for each question for students to use as a guide
when completing questions. The questions must be answered
in the space provided directly below the question. The
questions require a variety of responses including providing a
detailed understanding and explanations of the issues as well
as giving your own interpretation to certain facts. All
questions are linked to the skills or knowledge you are
expected to demonstrate, which are described in Sections 2-5
of this document.
You must attempt each question. You must achieve a pass
rate of 100% in this section to achieve a satisfactory result.
The areas addressed in this section will be further visited in
the other assessment activities as well as in the observation
record.
You should thoroughly study the training materials provided
to you before you attempt to answer these questions.
The outcome of this assessment will be either ‘Satisfactory’
or ‘Not Yet Satisfactory’. If your result is ‘Not Yet
Satisfactory’ you will be advised by a trainer/assessor about
the options available to you. This will include the opportunity
to re-sit this section again.
The questions provided here should be copied and answered
using Microsoft Word program and tidily presented in a
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portfolio of written answers following the assessment
submission procedures described in Section 12 of this
document. If you do not have access to a computer, please
advise the college to provide you a copy of these questions in
the required format.
If you have any questions about this assessment and its
requirements you should contact your trainer/assessor at
ACBT for clarification.
You will receive feedback and results of this assessment
within three (3) days of your submission. You have rights to
appeal against the outcome of this assessment following the
College appeal procedures described in the Participant
Handbook if you are not happy with your outcome. However,
it is advisable to talk to your trainer/assessor first.
Question 1
Estimated Time: 30 minutes
What document must be signed before a property can be auctioned? Which two
parties sign this document?
The document that must be signed before auctioning is identified as the particulars and
conditions of sale of real estate also designated as the auction agreement. The two parties
that need to sign the document is the real estate agent and the seller
Question 2
Estimated Time: 20 minutes
List the two legislations that an agent must consider when developing marketing
materials for an auction?
 The agent should ensure that he is honest, fair and also professionally competent
in his dealings with other parties incorporated in the transactions.
 The agent should also make sure that he is conversant with the provisions of the
consumer law in regards to its guidelines in misleading and misrepresented
Australian College of Business and Training (Provider no. 40493)