Aussie Vacancies: Project Risk, WBS, and Financial Evaluation

This project report provides a detailed analysis of Aussie Vacancies' business development plan, focusing on various aspects of project management. It begins with an introduction to Aussie Vacancies, a travel agency, and outlines the report's objectives. The main body covers project risk, including market, financial, technological, and people risks, along with mitigation strategies. It then delves into the work breakdown structure (WBS) and stakeholder communication analysis, emphasizing the importance of effective communication. The report also includes a Gantt chart to visualize project timelines and a net present value (NPV) analysis to assess the project's financial viability. Finally, it presents a monthly progress report format to monitor project advancements. The conclusion summarizes key findings and recommendations for the project's success.

APPLIED PROJECT

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Project Risk.................................................................................................................................3
Work Break down Structure........................................................................................................5
Stakeholder communication analysis..........................................................................................5
Net present value.........................................................................................................................6
Monthly Progress Report............................................................................................................7
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................11

INTRODUCTION
Project report is prepared to understand the progress of the project during particular time
period. It helps the stakeholders to determine that whether the project is progressing or not.
Aussie Vacancies is a travel agency which provide qualified self-catering accommodation to
their customer. It was started by David Martin and John West in 2010. There business is rapidly
grown and able to achieve goal and objective. They earn $6.5 million every year and run their
business with 85 staff at 2 offices. The report highlights the different risk associated with the
project like market risk, financial risk, technical risk, people risk etc. It explains the different
activities of the project by work break down structure and Gantt chart. It also explains the
stakeholders' communication analysis to create positive environment and understanding for
initiating the project. The report also highlights the use of net present value for identifying that
whether the project is benefited for the Travel agency or not. The monthly progress report will
help Aussie vacancies to estimate the progress and status of project at different time interval.
MAIN BODY
Project Risk
1. Market Risk: The major risk which is associated through market is relating to facing
losses in respect of reputation. In these factors, If the IT project creates a new product in
market, and they are planned with all the activity which result in facing risk in market
than such strategies is useful and innovative for market. The users will avail such
products if the IT department promotes such products in right way (Melendez and et.al.,
2017). If the Travel agency bring products in market they are also facing risk. Thus, it
brings more competitors in market for the same products. In this project, Aussie
vacancies is launching the new websites to attract the customers interest thus, Peter Clay,
IT manager had to use innovative technology to attract large scale of customer towards
their travel agency business.
2. Financial Risk: The project which is related to internet based system requires lot of
finance to engage the business activities for long term growth (Hwang and et.al., 2016).
In that case organization had already make budget to implement such system in better
perspective. Thus, Aussie vacancy can afford to bring such project in their business so
that they can manage the project in more structured way. Due to changes in time,
Customer are preferring more innovative technology to book the services online. Thus,

through this perspective, the financial resource which is invested in organization is the
best way to make the project successful.
3. Technological Risk: The main objective of the Aussie vacancy is to reach to large
number of customers and avail the best online services in respect of online booking.
Thus, to initiate with any project technology plays an important role. Technology helps
the Travel agency to determine the various aspects and needs of the customers and track
the record to analyse their interest in travel agency business (Sobol and Fadeev, 2018).
Thus, to bring business online or by promoting the websites through digital platform,
innovative technology is to be adapted to get frequent reviews from customers and also
risk is associated in respect of customers making online booking. If the booking is not
confirmed by the Travel agency or their booking not reach to Aussie vacancy, in that
cases risk occurs. In order to bring new technology is market, it also results in facing lack
of data protection security.
4. People Risk: In this case, the project related to internet based system requires skilled
person to handle the issue which is raised by customer at the time of viewing the Travel
agency profile. Thus, project manager is appointed to tackle all the department employees
and assign the task which is to be accomplished within stipulated time period. In case of
Aussie vacancy, the new project which they are working for is related to online websites
for booking (Parihar, Bhar and Kumar, 2015). Thus, in this case E-con is the project
manager of the Travel agency which is also playing the role of most of the development
work in the project. As senior mangers support or handle the project matters is case of
absence of project manager. The relationship with sponsor and customers are good as
Aussie vacancy carry a strong brand image and also customer are attracted towards the
services which they are providing. In that case due to having skilled person in premises,
sponsor are ready to invest in the available project. If customer get the accurate answers
of their queries raised, they are more attracted with the services.
5. Structure/ Project risk: The positive change through which the Travel agency can get
by introducing the new project are relating to attracting new customer towards their
services which the Aussie vacancy is offering (Malik and Singh, 2017). To work on some
project various employees are needed to handle the particular department and carrying
such activity to get more chances of success. To satisfy a project two team are required

one will develop the MIS aspects of the new systems and other one is led by E-Con's
Siobhan Reid who will look after the internet software. For bringing the new project
which is related to internet based system, in this the major relationship is with the IT
department. Thus, Aussie vacancy uses the various techniques which resulting in
increasing the chances of getting success in the project.
Work Break down Structure
WBS is a hierarchical document which is used by the organization to break the work into
different department and delegate work into manageable sections (What is a work breakdown
structure?, 2019.). It helps Aussie Vacancies to assign work to the different personnel according
to their ability and level and help the project manager to control all the personnel and their
activity by the Work break down structure.
Stakeholder communication analysis
It refers to the process of identifying people which are related to the project before
initiate the project and group them according to their level, interest etc. to determine that how
they involve in the project. It helps the stakeholders to build effective relation with the group
member in the project.
Stakeholder Document Name Document
Format
Contact person Due Date
Customer
manager
Monthly status
report
Hard copy Jack Hunt First of Month
Customer Monthly status Hard copy / soft Jack Hunt First of Month

business staff report copy
Customer
technical staff
Monthly
equipment status
report
Hard copy / email Peter clay First of Month
Internet
Management
Monthly status
report
Hard copy Siobhan Reid First of Month
Training
subcontractor
Training plan Hard copy Mark Southam 15/1/2019
Internet business
and Technical
staff
Monthly status
report
Intranet Siobhan Reid,
Peter clay
First of Month
Software sub
contractor
Software
implementation
plan
Email Norman pierce 21/1/2019
Gantt chart
Gantt Chart.

Task Mode Task Name Duration Start Finish Predecessors
Auto
Schedule
d
Project Initiation 5 days Wed 8/7/19 Tue 8/13/19
Auto
Schedule
d
Aims and Objective 3 days Wed 8/7/19 Fri 8/9/19
Auto
Schedule
d
Rationale 2 days Mon 8/12/19 Tue 8/13/19 2
Auto
Schedule
d
project planning 24 days Wed 8/14/19 Mon 9/16/19
Auto
Schedule
d
research methodology 15 days Wed 8/14/19 Tue 9/3/19
Auto
Schedule
d
Data collection 15 days Wed 8/14/19 Tue 9/3/19 3
Auto
Schedule
d
project execution 6 days Wed 9/4/19 Wed 9/11/19
Auto
Schedule
d
data analysis 6 days Wed 9/4/19 Wed 9/11/19 5
Auto
Schedule
d
data interpretation 5 days Wed 9/4/19 Tue 9/10/19 5,6
Auto
Schedule
d
project monitor 3 days Thu 9/12/19 Mon 9/16/19
Auto
Schedule
d
KPI 2 days Thu 9/12/19 Fri 9/13/19 7
Auto
Schedule
d
benchmarking 3 days Thu 9/12/19 Mon 9/16/19 6,7
Auto
Schedule
d
project closure 3 days Wed 9/11/19 Fri 9/13/19
Auto
Schedule recommendation 2 days Thu 9/12/19 Fri 9/13/19 7,8

d
Auto
Schedule
d
reflection 2 days Wed 9/11/19 Thu 9/12/19 9
Auto
Schedule
d
conclusion 1 day Wed 9/11/19 Wed 9/11/19 9
Network diagram

Net present value
Cash flow : Cash flow refers to the difference between the cash inflow and outflow. It
includes all the activities which generate cash for the organization and use cash for paying the
debt and expenses. It can be calculated by the net profit. It helps the Travel agency to identify the
availability of cash for the future requirements.
Cash flows calculation
2016 (In $) 2017 (In $) 2018 (In $)
Sales 600000 625000 675000
Less : COGS 420000 480000 500000
Gross profit 180000 145000 175000
Add : Operating income 225000 250000 300000
405000 395000 475000
Less : Operating expenses 150000 200000 180000
Net profit before
depreciation, income and
tax 255000 195000 295000
Less : Depreciation 70000 70000 70000
PBIT 185000 125000 225000
Less : Interest 25000 30000 18000
PBT 160000 95000 207000
Less : Tax 24000 14250 31050
Net profit 136000 80750 175950
Add : Depreciation 70000 70000 70000
Cash flow 206000 150750 245950
Net present value : NPV is the method for identifying that the investment in project is
suitable for the Travel agency or not. It can be calculated by getting the difference between the
present value of cash inflow and the present value of cash outflow (Fleten and et.al., 2016). It
mainly used by the Travel agency in capital budgeting and Investment planning which help them

to estimate the profitability and productivity of the Travel agency in particular time period. The
positive net present value indicate that the project is beneficial for the Travel agency while
negative net present value indicate that investor has to face loss on investing in the project.
Net present value
Year Annual cash flow Discount factor Net present value
In ($) @ of 10% In ($)
0 400000 500000
1 206000 0.909 187273
2 150750 0.826 124587
3 245950 0.751 184786
Total 496645
Net present value 3355
Monthly Progress Report
Monthly progress report is prepared to provide the relevant and brief knowledge
regarding the progress of the new project or plan to the stakeholders. It helps them to understand
that whether the project is profitable for the Travel agency or not. It highlights the month
activities and their progress by analyzing each activity (mondiale and World Health
Organization, 2016). Aussie Vacancies prepare the Monthly progress report to evaluate and
identified that the use of internet for booking of Travel agency rooms is suitable or not. It helps
the stakeholders to understand the progress of the project bu summarizing the status of project in
regular time interval (Dexheimer and Ivey, 2019).
Monthly progress report
Date of the report:
General Information
Project Name :
Design professional :
Project Manager : Richard Vaughar
Budget status
Approved project Budget : $354000

Project phase summary
Month Sales Profit Customer
share
Remarks
January $6000 $1500 2% The sales of the travel agency is
increase by using the in internet
because the customer more
prefers to use Online system
rather than to offline system.
February $5000 $1250 2% It can be analyzed that profit of
the agency is increased because
customer enjoy the online system.
March $6500 $1300 3% The sales of the month is
increased in compare to the last
month because customer prefer to
travel in March month and the
online booking services help
them to book the services any
time (Monthly Status Report,
2017).
April $7000 $2000 5% It can be interpreted that it is the
peak month and customer are
more attracted by the new project
of Aussie Vacancies.
May $4500 $1125 6% The customer share is increased
by 6% which indicate that now
the business is expanding.
June $3500 $1000 6% The sales of the month is
decreased but still they make the

profit which implies that client
like the new project.
July $6000 $1300 8% In July month business start to
increase the profit and also the
market share.
August $6250 $1400 9% Sale of the month is increased in
compare to the previous month
because of the competitive
advantages.
September $6750 $1450 12% Customer share is increased by
12% which also increases the
profit of the Travel agency.
October $7000 $1600 15% The profit of the agency is
increased because still the
competitor did not use the online
method for their operational work
with the efficiency.
November $6500 $1250 15% Project manager adopt the
effective strategies and build
strong team which are able to
increase the profit.
December $5000 $1400 18% The customer share is increased
18% in December month. It states
that more and more client start to
use the online method for
booking the travel agency
services (Borntrager and et.al.,
2015).

CONCLUSION
It can be summarized from the report that to initialize a new project, project manager has to face
many problems, risk etc. such as market risk, people risk, technological risk, financial risk etc. It
can be minimized by proper planning and implementation of resources. It can be concluded that
work break structure and gantt chart help the Aussie vacancies travel agencies to plan the
resources according to the time and cost. The estimation of Net present value help the travel
agency to decide that whether they have to start the project or not. The progress report help the
stakeholders to analyses the status of the project at monthly time interval. It can be interpreted
from the study that by the use of monthly progress report Aussie vacancies travel agency
stakeholders can easily identified the progress of the new project to increase the productivity and
profitability.

REFERENCES
Books and Journals
Hwang, W., and et.al., 2016. Multiphase assessment of project risk interdependencies: evidence
from a University ISD project in Taiwan. Project Management Journal, 47(1). pp.59-
75.
Parihar, S., Bhar, C. and Kumar, R., 2015. Electrical Transmission Line Installation Projects: A
Six Sigma Approach for Project Risk Management. IUP Journal of Operations
Management, 14(1).
Malik, V. and Singh, S., 2017. Exploring Computing Environment Possibilities for Risk
Oriented Testing.
Sobol, A. and Fadeev, O., 2018. Risk assessment and management in the implementation of
projects in the rocket and space complex on the basis of commercial effectiveness
principles. In MATEC Web of Conferences(Vol. 212, p. 08027). EDP Sciences.
Melendez, A.T., and et.al., 2017. Online Managment-Pro Courses: Provide Online Training
Services for Working Professionals to Achieve Their Career Goals.
Fleten, S.E., and et.al., 2016. Green electricity investment timing in practice: Real options or net
present value?. Energy, 116. pp.498-506.
Borntrager, C.F., and et.al., 2015. Validity of clinician’s self-reported practice elements on the
monthly treatment and progress summary. The journal of behavioral health services &
research, 42(3). pp.367-382.
Dexheimer, D. and Ivey, M.D., 2019. North Slope of Alaska ARM Facilities Monthly Status
Report-December 2018 (No. SAND2019-0158R). Sandia National Lab.(SNL-NM),
Albuquerque, NM (United States).
mondiale de la Santé, O. and World Health Organization, 2016. Monthly report on
dracunculiasis cases, January–May 2016. Weekly Epidemiological Record= Relevé
épidémiologique hebdomadaire, 91(34). pp.403-404.
Online
What is a work breakdown structure?. 2019. [Online]. Available through:
<https://www.lynda.com/Project-tutorials/What-work-breakdown-structure/424947/486854-
4.html>